NorthPoint Search Group Inc
Administrative Assistant to Property Manager
NorthPoint Search Group Inc, Houston, Texas, United States, 77246
A Commercial Real Estate Company in the Houston Area is looking for an administrative assistant to join our team in our [Houston] office. This person will work to support the daily operations of the property management team.
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Must have administrative experience working in Property Management. Yardi experience is a must.
Responsibilities:
Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.Liaise with visitors - Act as point person for office guests.Communicate policies and procedures - Alert employees of new processes, rules and regulations.Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.Requirements:
High school diploma1-2 years experience as an administrative assistant, secretary or receptionist preferredStrong organizational, communication, and time-management skillsProven ability to work in a fast-paced environmentPositive, high-energy attitudeResourcefulness, creativity, and problem-solving skill setFamiliarity with office equipment (i.e. printers, fax machines, projectors)Proficiency in Microsoft Office (especially MS Excel and PowerPoint,Yardi)
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. Must have administrative experience working in Property Management. Yardi experience is a must.
Responsibilities:
Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.Liaise with visitors - Act as point person for office guests.Communicate policies and procedures - Alert employees of new processes, rules and regulations.Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.Requirements:
High school diploma1-2 years experience as an administrative assistant, secretary or receptionist preferredStrong organizational, communication, and time-management skillsProven ability to work in a fast-paced environmentPositive, high-energy attitudeResourcefulness, creativity, and problem-solving skill setFamiliarity with office equipment (i.e. printers, fax machines, projectors)Proficiency in Microsoft Office (especially MS Excel and PowerPoint,Yardi)