My Support Staff LLC
Administrative Assistant
My Support Staff LLC, Memphis, Tennessee, us, 37544
Job DescriptionFull Job Description:
A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner, handling crucial daily operations with a blend of technical and administrative skills.
Key Responsibilities:
Manage professional communication through phone, email, and text, including appointment scheduling, client inquiries, and follow-ups.Handle financial tasks such as creating invoices, receiving payments via QuickBooks, managing bill payments, and bank reconciliations.Maintain a digital project database and files with regular data entry and updates.Assist in preparing quarterly sales reports and organizing multimedia files.Transcribe and edit field notes to draft technical reports, proofread and format final documents.Engage in social media marketing, including content creation and management on platforms like LinkedIn, Instagram, and Facebook.Utilize multiple web-based applications effectively.Participate in job site visits, demonstrating flexibility and practical skills in diverse environments.Provide support during off-hours as necessary, showing a commitment to project timelines and client needs.Requirements
Desired Skills and Experience:
Proven experience in an administrative role within the building industry, construction, or related fields.Strong proficiency in MS Office, QuickBooks Online, and other relevant software (PDF Editors, Adobe Creative Cloud, Wix, Airtable, Dropbox, Company Cam, Evernote).Excellent verbal and written communication skills, with the ability to perform technical writing and maintain high standards in document management.A self-starter who is resourceful and adept at learning new skills quickly.Capable of working independently with minimal supervision and collaborating effectively with diverse teams.Benefits
Salary & Benefits:
Salary range: $40,000 to $55,000 based on experience ($18-25 per hour).Competitive benefits package including health insurance reimbursement, annual PTO accrual starting after 30 days, annual bonus, and paid parking.Flexible working hours with the option for remote work as needed.Work Hours:
In-person: Monday to Friday, 9:00 AM to 5:00 PM.Remote work accommodations available when necessary.
We invite all qualified candidates who thrive in a dynamic, collaborative environment and are eager to contribute to a variety of structural engineering projects to apply.
A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner, handling crucial daily operations with a blend of technical and administrative skills.
Key Responsibilities:
Manage professional communication through phone, email, and text, including appointment scheduling, client inquiries, and follow-ups.Handle financial tasks such as creating invoices, receiving payments via QuickBooks, managing bill payments, and bank reconciliations.Maintain a digital project database and files with regular data entry and updates.Assist in preparing quarterly sales reports and organizing multimedia files.Transcribe and edit field notes to draft technical reports, proofread and format final documents.Engage in social media marketing, including content creation and management on platforms like LinkedIn, Instagram, and Facebook.Utilize multiple web-based applications effectively.Participate in job site visits, demonstrating flexibility and practical skills in diverse environments.Provide support during off-hours as necessary, showing a commitment to project timelines and client needs.Requirements
Desired Skills and Experience:
Proven experience in an administrative role within the building industry, construction, or related fields.Strong proficiency in MS Office, QuickBooks Online, and other relevant software (PDF Editors, Adobe Creative Cloud, Wix, Airtable, Dropbox, Company Cam, Evernote).Excellent verbal and written communication skills, with the ability to perform technical writing and maintain high standards in document management.A self-starter who is resourceful and adept at learning new skills quickly.Capable of working independently with minimal supervision and collaborating effectively with diverse teams.Benefits
Salary & Benefits:
Salary range: $40,000 to $55,000 based on experience ($18-25 per hour).Competitive benefits package including health insurance reimbursement, annual PTO accrual starting after 30 days, annual bonus, and paid parking.Flexible working hours with the option for remote work as needed.Work Hours:
In-person: Monday to Friday, 9:00 AM to 5:00 PM.Remote work accommodations available when necessary.
We invite all qualified candidates who thrive in a dynamic, collaborative environment and are eager to contribute to a variety of structural engineering projects to apply.