AGAPE CHILD AND FAMILY SERVICES INC
Administrative Assistant II
AGAPE CHILD AND FAMILY SERVICES INC, Memphis, Tennessee, us, 37544
Job Details
Job LocationAgape - Central Office - Memphis, TN
Position TypeFull Time
Education Level2 Year Degree
Job ShiftDay
Job CategoryAdmin - Clerical
Description
Starting Salary Range: $40,000 - $41,500
Agape has a current opening for an Administrative Assistant II. The Administrative Assistant II will provide high-level administrative support to leadership team members within the organization.
Responsibilities:Provide high-level administrative support and assistance to designated leadership team members within a team or department.Perform clerical and administrative tasks, including drafting letters, email communication, reports, agendas, presentations, and other documents.Schedule and attend meetings on behalf of leaders, taking notes and recording minutes as required.Perform office-related tasks, including maintaining records, ordering supplies, and booking conference rooms.Plan agency meetings and events, including setting up conference rooms and event spaces, ordering food, and other related responsibilities.Reconcile expenses and submit expense reports in a timely manner.Arrange travel and accommodation for leaders as needed.Support other administrative professionals by serving as backup for lunch breaks and PTO.Prioritize, plan, and complete daily tasks, special projects, and assignments.Respond to a wide variety of routine and non-routine requests and demands.Participate in staff meetings and in-service training provided by the agency.Participate in and help coordinate agency functions, including training, meetings, and all-staff activities.Will perform all other duties within the general scope of this position, as requested by the direct supervisor and other members of the Agape Leadership Team.
Physical Requirements:Prolonged periods of sitting at a desk and working at a computer.Prolonged walking and standing, especially during special events.Must be able to lift up to 20 pounds at a time.
Qualifications
A high school diploma or equivalent, with at least 6 years of experience in a professional office environment in lieu of a degree, is acceptable. Associate degree preferred, with at least 4 years of experience in a professional office environment. The ideal candidate must have extensive knowledge of office administration, clerical procedures, and recordkeeping and be able to work with minimal supervision while exercising sound judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through in a team-oriented, fast-paced environment. Prior experience supporting leaders in an office environment is a plus. Must have excellent written and verbal communication skills, excellent time management skills with a proven ability to meet deadlines, and demonstrated computer proficiency, including the use of Microsoft Office Suite and other software applications essential to this position. Outstanding organizational skills with attention to detail, proven ability as a problem solver and self-starter, and the ability to handle sensitive information while maintaining confidentiality are required. Must have an automobile for business use and maintain a current driver's license and auto insurance with acceptable coverage levels. Will be required to work a flexible schedule to include evenings and weekends as needed. Candidate must be willing to engage in Agape's Performance Quality and Improvement (also known as Continuous Quality Improvement) standards of quality & excellence.
Job LocationAgape - Central Office - Memphis, TN
Position TypeFull Time
Education Level2 Year Degree
Job ShiftDay
Job CategoryAdmin - Clerical
Description
Starting Salary Range: $40,000 - $41,500
Agape has a current opening for an Administrative Assistant II. The Administrative Assistant II will provide high-level administrative support to leadership team members within the organization.
Responsibilities:Provide high-level administrative support and assistance to designated leadership team members within a team or department.Perform clerical and administrative tasks, including drafting letters, email communication, reports, agendas, presentations, and other documents.Schedule and attend meetings on behalf of leaders, taking notes and recording minutes as required.Perform office-related tasks, including maintaining records, ordering supplies, and booking conference rooms.Plan agency meetings and events, including setting up conference rooms and event spaces, ordering food, and other related responsibilities.Reconcile expenses and submit expense reports in a timely manner.Arrange travel and accommodation for leaders as needed.Support other administrative professionals by serving as backup for lunch breaks and PTO.Prioritize, plan, and complete daily tasks, special projects, and assignments.Respond to a wide variety of routine and non-routine requests and demands.Participate in staff meetings and in-service training provided by the agency.Participate in and help coordinate agency functions, including training, meetings, and all-staff activities.Will perform all other duties within the general scope of this position, as requested by the direct supervisor and other members of the Agape Leadership Team.
Physical Requirements:Prolonged periods of sitting at a desk and working at a computer.Prolonged walking and standing, especially during special events.Must be able to lift up to 20 pounds at a time.
Qualifications
A high school diploma or equivalent, with at least 6 years of experience in a professional office environment in lieu of a degree, is acceptable. Associate degree preferred, with at least 4 years of experience in a professional office environment. The ideal candidate must have extensive knowledge of office administration, clerical procedures, and recordkeeping and be able to work with minimal supervision while exercising sound judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through in a team-oriented, fast-paced environment. Prior experience supporting leaders in an office environment is a plus. Must have excellent written and verbal communication skills, excellent time management skills with a proven ability to meet deadlines, and demonstrated computer proficiency, including the use of Microsoft Office Suite and other software applications essential to this position. Outstanding organizational skills with attention to detail, proven ability as a problem solver and self-starter, and the ability to handle sensitive information while maintaining confidentiality are required. Must have an automobile for business use and maintain a current driver's license and auto insurance with acceptable coverage levels. Will be required to work a flexible schedule to include evenings and weekends as needed. Candidate must be willing to engage in Agape's Performance Quality and Improvement (also known as Continuous Quality Improvement) standards of quality & excellence.