Accounting Supervisor II

Essential Functions include, but are not limited to:1.Oversees business and accounting unit for the health department. (Oversees business and accounting functions including but not limited to General Ledger (GL), Accounts Payable (AP), Purchasing/Procurement, Payroll/HRIS, Bank Accounts, Petty Cash, Credit Cards, Fees, and system implementations. Develops, implements, monitors, and continuously improves quality of systems, processes, policies, procedures, guidelines, and internal controls. Maintains accounting setup in financial reporting system. Leads annual budgeting process.)2.Performs work processes associated with business and accounting functions. (Accounts Payable: Reviews checks before they are issued, Initiates ACH transactions, Approves invoices before they are paid. Bank Statements and Checks: Reviews bank statement reconciliations, Ensures bank statements are included in board packets, Addresses concerns regarding bank accounts. Credit Cards: Oversees protocol for credit cards. General Ledger (GL): Reviews GL and approves adjustments, Ensures adjustments are entered in GL, Assists with the GL monthly and yearly close, Addresses concerns regarding the GL account. Payroll and HRIS: Oversees payroll setup, Reviews payroll before it is processed, Approves payroll adjustments. Petty Cash: Sets up petty cash with coordinator for each site, Performs internal audits and reviews, Closes out petty cash accounts, Maintains listing of petty cash and clinic change fund accounts. Permit Fees: Reviews state and local environmental permit fees after they are processed. Purchasing/Procurement: Ensures RFP and contract templates are in place, Ensures RFPs and contracts are up-to-date with current standard language, Reviews RFPs and contracts before they are released/sent, Releases RFPs and accepts bids, Maintains a system of visibility for contracts, Oversees Purchase Orders (POs).)3.Interprets, clarifies and communicates work processes, policies, and other information pertaining to business and accounting functions. (Maintains expertise with regulations and best practices for business and accounting functions. Writes and disseminates policies and procedures pertaining to business and accounting functions. Communicates work processes and policies and answers questions pertaining to work processes and policies.)4.Prepares and distributes necessary reports, statements, and information pertaining to business and accounting functions. (Prepares and distributes routine reports related to business and accounting functions. Perform ad-hoc financial analysis as needed.) PAGE 25.Ensures continuity and accuracy of business and accounting functions. (Cross-trains staff to back up each other. Maintains and communicates back up plans. Performs staff line duties as needed and in absence of staff.) 6.Supervises assigned staff. (Interviews and makes hiring recommendation to fill staff and student vacancies in unit. Ensures direct report(s) have appropriate knowledge, skills, abilities and equipment to perform their duties. Ensures direct report(s) comply with policies and practices. Monitors staffing levels for assigned unit. Approves leave requests. Conducts performance evaluations. Updates job descriptions. Addresses performance/behavior issues. Reviews work of direct reports as necessary to ensure meeting desired outcomes and results. Meets with staff as appropriate. Recognizes staff’s accomplishments/achievements.)7.Completes special projects. (Responds to public health emergencies as assigned. Completes other special projects.) 8.Performs other duties. (Attends work as scheduled or use approved leave. Collaborates in and contributes to individual, team, and/or organizational quality improvement and evaluation activities. Participates in internal and external meetings. Serves on internal and external committees. Completes timecard. Completes travel reports. Completes required training. Completes other assigned duties.)