Lawrence Livermore National Laboratory
Executive Assistant - Active Clearance Required
Lawrence Livermore National Laboratory, Livermore, California, United States, 94551
Company Description
Join us and make YOUR mark on the World! Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.Pay Range
$87,450 - $130,236 Annually$87,450 - $108,564 Annually for the A03.2 level$104,910 - $130,236 Annually for the A03.3 levelPlease note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.Job Description
We have an opening for an Executive Assistant to provide executive level administrative support to the Chief of Staff (CoS) and Associate Deputy (AD) Director for Program Enablement (DPEn). You will perform a full range of advanced, diverse, and complex executive assistant services in a highly visible environment. You will serve as a point of contact both internally and externally and will interface with senior level internal personnel and external contacts, including dignitaries, to gather, exchange and disseminate information. This position is in the Strategic Deterrence (SD) Directorate.This position will be filled at either level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.In this role, you will:Represent the CoS and DPen; independently set priorities when committing the manager’s time; organize and coordinate complex and often confidential calendars.Clarify, coordinate, communicate, and disseminate information on behalf of the CoS and DPen and other senior managers; often independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.Compile, coordinate, proof, format, edit, and finalize a variety of documents and email messages, most of which contain sensitive or privileged information, including correspondence, itineraries, reports, presentations, complex forms, and talking papers for management.Conduct preliminary research, make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.Plan and coordinate a variety of internal/external meetings; develop agendas and identify and contact meeting attendees; provide information for meetings or visits; commit funds for accommodations and meeting locations.Initiate and compose original and sensitive correspondence, memoranda, reports and agendas on behalf of the CoS, DPen and other senior managers.Manage complex and often confidential files; determine retention/destruction status of documents using Laboratory guidelines.Provide backup support to the Sr. Managers in the SDO and serve as a core member of the administrative team in SDO.Prepare senior managers with relevant materials (to include background and talking points) in advance of stakeholder engagements.Develop and implement plans to promote culture, diversity, equity, and inclusion.Perform other duties as assigned.In Addition, At The A03.3 Level:Independently clarify, coordinate, communicate, and disseminate information on behalf of the CoS, DPen and other senior managers; independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.Conduct research and make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.Qualifications:This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.Advanced experience providing executive assistant support to senior management/executives; experience representing senior management/executives to diverse internal and external contacts.Advanced executive assistant skills and experience including fast, accurate keyboarding and excellent grammar, proofreading, and editing skills; expert level skills and experience with personal computers and associated software; including expertise in preparing presentations using PowerPoint or similar software and experience using Excel and Teams.Experience coordinating and leading administrative projects; demonstrated analytical, problem-solving, and decision-making skills necessary to independently identify and recommend appropriate actions and solutions to administrative issues.Advanced knowledge of business, operations and organization of area supported.Advanced organizational skills and the ability to prioritize multiple and complex tasks and work effectively in a fast-paced environment, with short deadlines and frequent interruptions.Advanced communication skills to effectively interact and represent the CoSand DPen with all levels of management, both internal and external to the Laboratory.Knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues and exercising judgment and discretion.In Additional Qualifications, At The A03.3 Level:Associate’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.Broad experience and knowledge of business, operations, and organization of area supported; knowledge of external organizations related to area supported. Significant knowledge of Laboratory mission, business, and operations. Demonstrated use of knowledge for resolution of a variety of topics.Significant experience working closely with and representing senior management/executives to diverse internal and external contacts, communicating senior manager’s direction to various recipients.Ability to handle sensitive and confidential issues with tact and discretion, knowledge of appropriate handling of sensitive and classified documents.Advanced problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions.Desired Qualifications:Demonstrated experience implementing plans to promote and value diversity, equity, and inclusion principles in the workplace.Additional Information:Position Information:This is a Career Indefinite position, open to Lab employees and external candidates.Why Lawrence Livermore National Laboratory?Included in 2024 Best Places to Work by Glassdoor!Flexible Benefits Package401(k)Relocation AssistanceEducation Reimbursement ProgramFlexible schedules (*depending on project needs)Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversityOur core beliefs - visit https://www.llnl.gov/diversity/our-valuesEmployee engagement - visit https://www.llnl.gov/diversity/employee-engagementSecurity Clearance:This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.Pre-Employment Drug Test:External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.Pre-Placement Medical Exam:A job related pre-placement medical examination may be required.How To Identify Fake Job Advertisements:Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdfEqual Employment Opportunity:We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.Reasonable Accommodation:Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.California Privacy Notice:The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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Join us and make YOUR mark on the World! Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.We are looking for individuals that demonstrate an understanding of working in partnership with team peers, who engage, advocate, and contribute to building an inclusive culture, and provide expertise to solve challenging problems.Pay Range
$87,450 - $130,236 Annually$87,450 - $108,564 Annually for the A03.2 level$104,910 - $130,236 Annually for the A03.3 levelPlease note that the pay range information is a general guideline only. Many factors are taken into consideration when setting starting pay including education, experience, the external labor market, and internal equity.Job Description
We have an opening for an Executive Assistant to provide executive level administrative support to the Chief of Staff (CoS) and Associate Deputy (AD) Director for Program Enablement (DPEn). You will perform a full range of advanced, diverse, and complex executive assistant services in a highly visible environment. You will serve as a point of contact both internally and externally and will interface with senior level internal personnel and external contacts, including dignitaries, to gather, exchange and disseminate information. This position is in the Strategic Deterrence (SD) Directorate.This position will be filled at either level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if you are selected at the higher level.In this role, you will:Represent the CoS and DPen; independently set priorities when committing the manager’s time; organize and coordinate complex and often confidential calendars.Clarify, coordinate, communicate, and disseminate information on behalf of the CoS and DPen and other senior managers; often independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.Compile, coordinate, proof, format, edit, and finalize a variety of documents and email messages, most of which contain sensitive or privileged information, including correspondence, itineraries, reports, presentations, complex forms, and talking papers for management.Conduct preliminary research, make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.Plan and coordinate a variety of internal/external meetings; develop agendas and identify and contact meeting attendees; provide information for meetings or visits; commit funds for accommodations and meeting locations.Initiate and compose original and sensitive correspondence, memoranda, reports and agendas on behalf of the CoS, DPen and other senior managers.Manage complex and often confidential files; determine retention/destruction status of documents using Laboratory guidelines.Provide backup support to the Sr. Managers in the SDO and serve as a core member of the administrative team in SDO.Prepare senior managers with relevant materials (to include background and talking points) in advance of stakeholder engagements.Develop and implement plans to promote culture, diversity, equity, and inclusion.Perform other duties as assigned.In Addition, At The A03.3 Level:Independently clarify, coordinate, communicate, and disseminate information on behalf of the CoS, DPen and other senior managers; independently assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of issues.Conduct research and make requests for information, compile and coordinate internal and external information on a variety of business, operational and administrative topics.Qualifications:This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.Advanced experience providing executive assistant support to senior management/executives; experience representing senior management/executives to diverse internal and external contacts.Advanced executive assistant skills and experience including fast, accurate keyboarding and excellent grammar, proofreading, and editing skills; expert level skills and experience with personal computers and associated software; including expertise in preparing presentations using PowerPoint or similar software and experience using Excel and Teams.Experience coordinating and leading administrative projects; demonstrated analytical, problem-solving, and decision-making skills necessary to independently identify and recommend appropriate actions and solutions to administrative issues.Advanced knowledge of business, operations and organization of area supported.Advanced organizational skills and the ability to prioritize multiple and complex tasks and work effectively in a fast-paced environment, with short deadlines and frequent interruptions.Advanced communication skills to effectively interact and represent the CoSand DPen with all levels of management, both internal and external to the Laboratory.Knowledge of appropriate handling of sensitive and/or classified documents and protection; experience working effectively with sensitive issues and exercising judgment and discretion.In Additional Qualifications, At The A03.3 Level:Associate’s degree in a related field or equivalent combination of extensive experience and education in a related business, operational and/or organizational area.Broad experience and knowledge of business, operations, and organization of area supported; knowledge of external organizations related to area supported. Significant knowledge of Laboratory mission, business, and operations. Demonstrated use of knowledge for resolution of a variety of topics.Significant experience working closely with and representing senior management/executives to diverse internal and external contacts, communicating senior manager’s direction to various recipients.Ability to handle sensitive and confidential issues with tact and discretion, knowledge of appropriate handling of sensitive and classified documents.Advanced problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions.Desired Qualifications:Demonstrated experience implementing plans to promote and value diversity, equity, and inclusion principles in the workplace.Additional Information:Position Information:This is a Career Indefinite position, open to Lab employees and external candidates.Why Lawrence Livermore National Laboratory?Included in 2024 Best Places to Work by Glassdoor!Flexible Benefits Package401(k)Relocation AssistanceEducation Reimbursement ProgramFlexible schedules (*depending on project needs)Inclusion, Diversity, Equity and Accountability (IDEA) - visit https://www.llnl.gov/diversityOur core beliefs - visit https://www.llnl.gov/diversity/our-valuesEmployee engagement - visit https://www.llnl.gov/diversity/employee-engagementSecurity Clearance:This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.Pre-Employment Drug Test:External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.Pre-Placement Medical Exam:A job related pre-placement medical examination may be required.How To Identify Fake Job Advertisements:Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdfEqual Employment Opportunity:We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.We invite you to review the Equal Employment Opportunity posters which include EEO is the Law and Pay Transparency Nondiscrimination Provision.Reasonable Accommodation:Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.California Privacy Notice:The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.
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