Universal Music Group
Executive Assistant
Universal Music Group, Santa Monica, California, United States, 90403
We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
How We LEAD
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment and being comfortable with regularly exercising discretion and independent judgment on important matters. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner, partner with the executive to help ensure the effectiveness of the function, and handle responsibilities that are delegated by the executive. The ideal candidate will take initiative, identify solutions, be ten steps ahead of what needs to be done, and take action.
How You’ll CREATE
Regularly and directly support Executive with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email.Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs.Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.Support Executive with civic and industry commitments. This may include attendance at industry events.Manage additional assistants, where applicable.Uphold a strict level of confidentiality.Regularly exercise discretion and independent judgment in performing the above.Additional duties as assigned
Bring your VIBE
Minimum 10 years of executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentialityMust have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significanceDevelop and demonstrate professional knowledge of the businessMust be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressureAbility to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervisionProven ability to work effectively with C-Level executives and senior-level clientsAbility to manage highly confidential information and to act calmly and professionallyExtreme discretion with sensitive informationDynamic and assertive personality; professional demeanorAdaptable to a variety of situations with numerous personalitiesExcellent follow-through and attention to detailAbility to excel in a fast-paced, ever-changing environmentExcellent customer service skillsExcellent organization and time management skillsExcellent written and verbal communicationAbility to create efficiency using technology and music-based systemsAdvanced knowledge of travel logistics- itineraries, international and domesticStrong proficiency in and working knowledge of Outlook and other Microsoft Office ProductsMusic or entertainment experience preferredAbility to work flexible hours in a dynamic environmentAbility to travel as neededAbility to sit and stand for long periods of time
Perks Playlist
Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spiritComprehensive medical, dental, vision, and FSA options, as well as:100% coverage for out-patient mental health servicesWellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)A lifetime fertility support allowance of $30,000 to plan participantsStudent Loan Repayment Assistance and Tuition Reimbursement100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:Flexible Paid Time Off (PTO) for exempt employees3-weeks PTO for non-exempt employees2-weeks paid Winter Break10 Company Holidays (including Juneteenth and Wellbeing Day)Summer Fridays (between Memorial Day and Labor Day)Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish
Job Category
Universal Music Group
Salary Range
$71,316- $133,650
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.#J-18808-Ljbffr
How We LEAD
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and to juggle multiple priorities in a fast-paced environment and being comfortable with regularly exercising discretion and independent judgment on important matters. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives inside and outside the company is essential. This role will represent the executive in a positive and professional manner, partner with the executive to help ensure the effectiveness of the function, and handle responsibilities that are delegated by the executive. The ideal candidate will take initiative, identify solutions, be ten steps ahead of what needs to be done, and take action.
How You’ll CREATE
Regularly and directly support Executive with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc.Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email.Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs.Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries.On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external).Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes.Support Executive with civic and industry commitments. This may include attendance at industry events.Manage additional assistants, where applicable.Uphold a strict level of confidentiality.Regularly exercise discretion and independent judgment in performing the above.Additional duties as assigned
Bring your VIBE
Minimum 10 years of executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentialityMust have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significanceDevelop and demonstrate professional knowledge of the businessMust be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressureAbility to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervisionProven ability to work effectively with C-Level executives and senior-level clientsAbility to manage highly confidential information and to act calmly and professionallyExtreme discretion with sensitive informationDynamic and assertive personality; professional demeanorAdaptable to a variety of situations with numerous personalitiesExcellent follow-through and attention to detailAbility to excel in a fast-paced, ever-changing environmentExcellent customer service skillsExcellent organization and time management skillsExcellent written and verbal communicationAbility to create efficiency using technology and music-based systemsAdvanced knowledge of travel logistics- itineraries, international and domesticStrong proficiency in and working knowledge of Outlook and other Microsoft Office ProductsMusic or entertainment experience preferredAbility to work flexible hours in a dynamic environmentAbility to travel as neededAbility to sit and stand for long periods of time
Perks Playlist
Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spiritComprehensive medical, dental, vision, and FSA options, as well as:100% coverage for out-patient mental health servicesWellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)A lifetime fertility support allowance of $30,000 to plan participantsStudent Loan Repayment Assistance and Tuition Reimbursement100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Variety of ways to prioritize much-needed time away from work including:Flexible Paid Time Off (PTO) for exempt employees3-weeks PTO for non-exempt employees2-weeks paid Winter Break10 Company Holidays (including Juneteenth and Wellbeing Day)Summer Fridays (between Memorial Day and Labor Day)Generous paid parental leave for every type of parent
Check out our full overview of benefits on the Perks Playlist page of the career site.
Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer
We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
For more information, please click on the following links.
E-Verify Participation Poster: English / Spanish
E-Verify Right to Work Poster: English | Spanish
Job Category
Universal Music Group
Salary Range
$71,316- $133,650
The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply.#J-18808-Ljbffr