Accounts Payable/Receivable Associate

We are an independent, Montessori school in Chicago serving 550+ students and their families, starting at a parent-infant class and up to8th grade. We are a community of shared values working to fulfill a meaningful mission.NNM faculty, staff and parents strive for an equitable and inclusive school culture through intentional, reflective practice. We work together to challenge all students to think for themselves, pursue their ideas and become real learners for the real world.Position Overview:The Accounts Payable/Receivable Associate is responsible for managing accounts receivable and pledge receivables as well as the review and/or processing and recording of outright donations and other payments. This position is responsible for student billing, collections, and providing information to parents as needed.Essential Functions and Responsibilities:Responsible for the review of all payments to the school including but not limited to cash, checks, credit card and ACH transactions and posting to GLResponsible for the review, processing and payment of all accounts payableReview initial tuition bills, which includes calculation of amounts owed under various payment plans; calculation of all fees and discounts including credit card fees, entrance fees, financial aid, etc.Post payments for tuition and incidental charges in student billing systemConduct reconciliation of accounts receivable and other designated accounts on a monthly basisReconcile all bank accountsResponsible for processing payrollInterface with Development, Programs, Admissions and Enrollment, bringing transactions into General Ledger in a timely mannerEnsure accuracy and completeness of information in all tasksConsult with parents regarding tuition and incidental charges and answer other questions or concerns, consulting with other areas to research or provide explanation as appropriateManage collections, establishing payment plans with families who require special considerationAssist in the preparation of the annual audit, completing tasks as assigned, meeting with auditors when on-site and providing documentationAdhere to all policies and procedures and compliance rules. Provide recommendations to update processes to ensure consistency with best practices within the field as well as efficient use of time, resources and systems at NNMProvide Dependent Care receipts and copies of invoices for tax purposesMaintain all files concerning billing and payments made to the schoolReview and submit depositsProcess refundsAssist Controller in producing accurate quarterly financial statements and forecasting cash balancesAssist Controller with reporting, surveys and other tasks as assignedAcquire professional training in the field by attending conferences, training workshops and other related activitiesPerform other duties and responsibilities as required, assigned, or requestedQualifications

EducationBachelor's degree, or similar level of experienceYears of ExperienceThree (3)+ years experience in accounting preferably in an A/R, A/ProleKnowledge of quickbooks online, FACTS, and bill.com a plusSpecific Skills RequiredDemonstrated analytical skills; intermediate knowledge of Excel and WordDemonstrated ability to provide high level of support and assistance and great attention to detailStrong organizational and time management skills; ability to manage tasks with changing prioritiesAble to process a large volume of time-sensitive transactions under tight deadlinesGood oral and written communication skillsAbility to work well with others including internal and external customersAdditional Information

Salary range $55K to $63K depending on experience

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