University of Massachusetts Medical School
Administrative Associate - Hybrid
University of Massachusetts Medical School, Shrewsbury, Massachusetts, us, 01545
Overview
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
Responsibilities
ESSENTIAL FUNCTIONS:
* Perform data entry and generate reports.* Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.* Process and track documents such as invoices, payments, requisitions and expense reimbursement.* Provide administrative support with the preparation of materials, agenda, notes, and handouts.* Type, edit, and proofread material.* Answer phones and screen calls. Take messages and relay information within scope of authority.* Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.* Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.* Order and maintain office and other department supplies.* Open, review, and distribute incoming mail. Identify priority mail and route accordingly.* Answer routine correspondence.* Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
* High school diploma, or equivalent experience* 2 years of office experience* Specialized secretarial training preferred* Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook* Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel* Ability to prioritize and problem solve
JOB SUMMARY:
Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.
Responsibilities
ESSENTIAL FUNCTIONS:
* Perform data entry and generate reports.* Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.* Process and track documents such as invoices, payments, requisitions and expense reimbursement.* Provide administrative support with the preparation of materials, agenda, notes, and handouts.* Type, edit, and proofread material.* Answer phones and screen calls. Take messages and relay information within scope of authority.* Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.* Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.* Order and maintain office and other department supplies.* Open, review, and distribute incoming mail. Identify priority mail and route accordingly.* Answer routine correspondence.* Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
* High school diploma, or equivalent experience* 2 years of office experience* Specialized secretarial training preferred* Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook* Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel* Ability to prioritize and problem solve