Lower Connecticut River Valley Council of Governments
Financial and Administrative Assistant
Lower Connecticut River Valley Council of Governments, Essex, Connecticut, us, 06426
Position Summary
This full time, 35-hour per week position requires attention to detail, good interpersonal skills, and a positive attitude. The position will be responsible for assisting the finance department with bookkeeping, payroll and other tasks. The position will also be responsible for agency communications (phone, email, reception) with members of the public, municipal officials, and other government agencies and partners. The ability to learn new tasks is essential for this position.
[Also required is the ability to responsibly gather, organize, and disseminate information about the overall programs and functions of the agency. Other standard daily functions include taking meeting minutes, creating and publishing agendas, receiving and circulating communications, and preparing for scheduling meetings. Attendance is required at one monthly evening meeting and others as necessary. Hours will be split between assisting the finance department and other agency administrative tasks.
Essential Functions ]{calibri",sans-serif"=""}
Assist Financial Administrator in all duties as assigned (i.e. payroll functions, accounts receivable and payable, report creation, filing, invoice and letter creation and distribution, and special projects as they arise)Answer phone calls, provide assistance with general questions, transfer calls to relevant staff as neededManage email distribution lists and monitor for event notifications and email blasts, create website and other postings for events, minutes, or agendas[Schedule and make arrangements for committee, board, and other meetings and events. ]{calibri",sans-serif"=""}
Assist in agenda creation and handle agenda distribution and postingArrange for meeting venues, setup of events, materials, notices, and refreshments if neededAdminister Zoom/Teams meetings, hybrid meetings, and in-person meetings; record meetings; compile, transcribe, and distribute minutes
Manage agency social media accountsMaintain or arrange for maintenance of office equipment and order office suppliesOpen, sort, and distribute incoming correspondence, including mail and emailAssist with land-use referrals and homeland security task, as needed
Knowledge, Abilities and Skills
Exacting attention to detail requiredGeneral understanding of financial proceduresGood organizational and coordination skillsGeneral understanding public meetings and processes, experience with taking meeting minutes preferredGood problem-solving skillsAbility to communicate effectively, both verbally and in writingEffective time management and organizational skills
Minimum Qualifications
At least 2 years of experience in an administrative, financial, or related role, or comparative education, such as an associate or bachelor's degree.
Proficiency with Microsoft Office 365 products including Word, Excel, Outlook, PowerPoint, and Zoom, and the integration of these applications
Experience with or ability to learn Quickbooks, and ability to learn other software, as needed
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This full time, 35-hour per week position requires attention to detail, good interpersonal skills, and a positive attitude. The position will be responsible for assisting the finance department with bookkeeping, payroll and other tasks. The position will also be responsible for agency communications (phone, email, reception) with members of the public, municipal officials, and other government agencies and partners. The ability to learn new tasks is essential for this position.
[Also required is the ability to responsibly gather, organize, and disseminate information about the overall programs and functions of the agency. Other standard daily functions include taking meeting minutes, creating and publishing agendas, receiving and circulating communications, and preparing for scheduling meetings. Attendance is required at one monthly evening meeting and others as necessary. Hours will be split between assisting the finance department and other agency administrative tasks.
Essential Functions ]{calibri",sans-serif"=""}
Assist Financial Administrator in all duties as assigned (i.e. payroll functions, accounts receivable and payable, report creation, filing, invoice and letter creation and distribution, and special projects as they arise)Answer phone calls, provide assistance with general questions, transfer calls to relevant staff as neededManage email distribution lists and monitor for event notifications and email blasts, create website and other postings for events, minutes, or agendas[Schedule and make arrangements for committee, board, and other meetings and events. ]{calibri",sans-serif"=""}
Assist in agenda creation and handle agenda distribution and postingArrange for meeting venues, setup of events, materials, notices, and refreshments if neededAdminister Zoom/Teams meetings, hybrid meetings, and in-person meetings; record meetings; compile, transcribe, and distribute minutes
Manage agency social media accountsMaintain or arrange for maintenance of office equipment and order office suppliesOpen, sort, and distribute incoming correspondence, including mail and emailAssist with land-use referrals and homeland security task, as needed
Knowledge, Abilities and Skills
Exacting attention to detail requiredGeneral understanding of financial proceduresGood organizational and coordination skillsGeneral understanding public meetings and processes, experience with taking meeting minutes preferredGood problem-solving skillsAbility to communicate effectively, both verbally and in writingEffective time management and organizational skills
Minimum Qualifications
At least 2 years of experience in an administrative, financial, or related role, or comparative education, such as an associate or bachelor's degree.
Proficiency with Microsoft Office 365 products including Word, Excel, Outlook, PowerPoint, and Zoom, and the integration of these applications
Experience with or ability to learn Quickbooks, and ability to learn other software, as needed
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