American Association for Cancer Research
Senior Executive Office Administrator
American Association for Cancer Research, Phila, Pennsylvania, United States, 19117
Overview:
About the AACR:AACR membership includes more than 58,000 laboratory, translational, and clinical researchers; population scientists; other health care professionals; and patient advocates residing in 141 countries and territories around the world. Presently, 32% of members live outside the United States and 22% of AACRs international members are located in countries with emerging economies. AACR is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field and in related biomedical sciences. AACR publishes ten peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,500 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.
Job Summary:The AACR is seeking an experienced administrator to support the C-Level staff in a non-profit environment with international outreach. The primary responsibility of the Executive Office Administrator is to provide administrative support to the Assistant Director, Director, and the CEO regarding projects and activities for the Board of Directors as well as assisting with other administrative tasks in order to facilitate the operations of the Executive Office.Responsibilities:Major Duties and Responsibilities:Provide administrative support to the Assistant DirectorServe as the primary contact with the offices of the members of the Board of DirectorsOrganize in-person and virtual Board of Directors meetings(Major tasks include: scheduling, asssisting agenda development, collecting meeting presentations and materials, constructing meetings on SharePoint site, and writing action items and minutes)Administer the AACR Annual Elections throughout the nomination and election processes(Major tasks include: development of election slate, preparation of election materials, and various internal and external communication and coordination to ensure a successful election)Organize the in-person orientation for the President-ElectAssist in the development of the Officers Annual Meeting Schedules as well as other preparations needed for the Annual MeetingSupport the Assistant Director in preparation for the teleconferences of the AACR Project GENIE External Advisory Board and other meetings of the Executive OfficePrepare emails, documents, and reports of internal meetings, as directedIdentify important departmental documents for inclusion in the archivesPerform other tasks as assigned
Qualifications:Qualifications and Requirements:
Bachelors degree required; Masters degree a plusDegree in English or Communications preferredMinimum 6-8 years of experience in the management of a C-level office or Executive Office environmentExperience providing administrative assistance in a non-profit organizationExperience working in the cancer field a plusExcellent written and oral communication skillsExceptional attention to detail skillStrong organizational skills, including managing, tracking, and retaining important Executive Office documentsAbility to function well in a high-paced environmentAbility to travel for businessFlexible hours as dictated by the needs of business for projects and meetingsSolid knowledge of Microsoft Office Suites
About the AACR:AACR membership includes more than 58,000 laboratory, translational, and clinical researchers; population scientists; other health care professionals; and patient advocates residing in 141 countries and territories around the world. Presently, 32% of members live outside the United States and 22% of AACRs international members are located in countries with emerging economies. AACR is the first and largest organization in the world dedicated to advances in all areas of high-quality, innovative cancer research. Its mission is to prevent and cure all cancers. The programs and activities of the AACR foster the exchange of new knowledge among scientists and physicians in the cancer field and in related biomedical sciences. AACR publishes ten peer-reviewed scientific journals and an award-winning magazine for cancer patients and their loved ones; convenes topical scientific conferences and an annual meeting that draws more than 22,500 participants; offers educational workshops that train young investigators in a variety of scientific and clinical areas; funds fellowships, career development awards, and research grants for both senior and junior investigators; raises public awareness of the progress in and reasons for hope in the biology, detection, diagnosis, treatment, and prevention of cancer; engages actively in advocacy for increased federal research funding and other national policies that accelerate progress against cancer; and interacts with regulatory agencies to support regulatory science and policy.
Job Summary:The AACR is seeking an experienced administrator to support the C-Level staff in a non-profit environment with international outreach. The primary responsibility of the Executive Office Administrator is to provide administrative support to the Assistant Director, Director, and the CEO regarding projects and activities for the Board of Directors as well as assisting with other administrative tasks in order to facilitate the operations of the Executive Office.Responsibilities:Major Duties and Responsibilities:Provide administrative support to the Assistant DirectorServe as the primary contact with the offices of the members of the Board of DirectorsOrganize in-person and virtual Board of Directors meetings(Major tasks include: scheduling, asssisting agenda development, collecting meeting presentations and materials, constructing meetings on SharePoint site, and writing action items and minutes)Administer the AACR Annual Elections throughout the nomination and election processes(Major tasks include: development of election slate, preparation of election materials, and various internal and external communication and coordination to ensure a successful election)Organize the in-person orientation for the President-ElectAssist in the development of the Officers Annual Meeting Schedules as well as other preparations needed for the Annual MeetingSupport the Assistant Director in preparation for the teleconferences of the AACR Project GENIE External Advisory Board and other meetings of the Executive OfficePrepare emails, documents, and reports of internal meetings, as directedIdentify important departmental documents for inclusion in the archivesPerform other tasks as assigned
Qualifications:Qualifications and Requirements:
Bachelors degree required; Masters degree a plusDegree in English or Communications preferredMinimum 6-8 years of experience in the management of a C-level office or Executive Office environmentExperience providing administrative assistance in a non-profit organizationExperience working in the cancer field a plusExcellent written and oral communication skillsExceptional attention to detail skillStrong organizational skills, including managing, tracking, and retaining important Executive Office documentsAbility to function well in a high-paced environmentAbility to travel for businessFlexible hours as dictated by the needs of business for projects and meetingsSolid knowledge of Microsoft Office Suites