Executive Assistant 3

About DexcomFounded in 1999, Dexcom, Inc. (NASDAQ: DXCM), develops and markets Continuous Glucose Monitoring (CGM) systems for ambulatory use by people with diabetes and by healthcare providers for the treatment of people with diabetes. The company is the leader in transforming diabetes care and management by providing CGM technology to help patients and healthcare professionals better manage diabetes. Since the company’s inception, Dexcom has focused on better outcomes for patients, caregivers, and clinicians by delivering solutions that are best in class - while empowering the community to take control of diabetes. Dexcom reported full-year 2022 revenues of $2.9B, a growth of 18% over 2021. Headquartered in San Diego, California, with additional offices in the Americas, Europe, and Asia Pacific, the company employs over 8,000 people worldwide.Meet The TeamProvide assistance to Research and Development executives (e.g., Executive Vice President, SVP and/or VPs) in the Research and Development organization by coordinating a wide variety of administrative functions, including schedule management, travel management, and acting as a liaison to all internal and external entities. This position requires a highly organized and self-motivated person who is flexible and can work well under pressure. The person in this position may also support the respective executive’s direct report(s) with travel and some administrative functions.Where You Come InManage all aspects of executives’ schedule, including coordinating and prioritizing meetings according to their preferences, handling complex calendars, making judgment calls on rescheduling and cancellations and preparing agendas.Represent the executives by welcoming visitors and accompanying them to the appropriate area or person; review correspondence; arrange company dinners and other corporate functions; answer questions and meeting requests directed to the executives.Complete projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; and adjusting plans as needed.Screen all incoming calls/messages and correspondence.Arrange corporate travel and meetings by developing itineraries and agendas; book other transportation; arrange lodging and meeting accommodations; manage expense reports while adhering to company policies and procedures.Handle sensitive information and maintain confidentiality of all personal and corporate matters.Communicate with other stakeholders acting as a conduit for sensitive information (e.g., reports, data, contracts, etc.) between executive and key personnel.Assist in preparing team and corporate communications in written and presentation formats.Make high-level contacts of a sensitive nature internally and externally.Work with all levels of employees. And work closely and effectively with others to coordinate company events.Assist with onboarding the executives’ new hires that report directly to them.Order and deliver catering for breakfast and lunch meetings.Coordinate and execute offsite team meetings and teambuilding activities.Order and maintain supplies and work with IT to manage issues.Submit and manage legal documentation using internal tools including NDA’s, consulting agreements, MSA’s and other legal agreements.Perform other duties as required.What Makes You SuccessfulYou have in-depth knowledge of company operations.You have excellent written, verbal, analytical and interpersonal skills and can effectively and professionally work with all levels of employees.You can be accessible at various times outside of a typical workday and sometimes weekends to make changes to travel and schedules and other urgent needs.Writing and editing skills; technical and computer expertise (Microsoft Office, Excel, PowerPoint, SmartSheets, etc.); possess advanced computer skills along with the ability to train others on system usage; organizational and planning skills; communication skills; confidentiality; attention to detail and accuracy; judgment and independent decision-making ability; problem analysis and problem-solving skills; adaptability; initiative; information gathering and monitoring skills.Must have in-depth working knowledge of PowerPoint to support content development, formatting, and error proofing.Must also be self-disciplined, self-motivated, extremely flexible, detail-oriented, accurate, thorough and dependable.What You’ll GetA front row seat to life-changing CGM technology and cutting-edge advanced technology.A full and comprehensive benefits program.Growth opportunities on a global scale.Access to career development through in-house learning programs and/or qualified tuition reimbursement.An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.Travel RequiredUp to 25%Experience And Education RequirementsTypically requires a Bachelor’s degree and a minimum of 5 – 8 years of related experience

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