University of Minnesota
Adv. & Events Specialist
University of Minnesota, Minneapolis, Minnesota, United States, 55400
Apply for Job Job ID 362158Location Twin CitiesJob Family Campus OperationsFull/Part Time Part-TimeRegular/Temporary RegularJob Code 8421EVEmployee Class Civil ServiceAdd to Favorite Jobs Email this JobAbout the Job
Position OverviewThe Advancement and Events Specialist provides planning and logistical support for events and experiences for College of Liberal Arts donors, alumni, and the College community and supports the cultivation and stewardship of donors. They create and maintain high-quality events that present a compelling image of the people, activities, and learning environments of the college and support high-priority CLA objectives. They support the growth and sustainability of the stewardship program and are focused on creating an excellent donor experience through implementing stewardship best practices and supporting stewardship and advancement projects as assigned.Work Expectation:
Flexible hybrid; at least 1 day in the office each week in addition to events.Salary Range, DOQ:
$40,000 - $45,000; .75 position (32 hours)Job DescriptionEvent Planning & Support (70%)With direction from the Director of Alumni Experiences & College Events, plans and executes internal events for faculty and staff. Examples include faculty and staff award presentations, academic year kickoff events, and faculty emeriti dinners.Project manages and carries out event logistics, such as scheduling rooms, arranging virtual platforms, ordering supplies and catering, and liaising with venue staff, audiovisual and technology specialists.Establishes and executes work plans, timelines, reports, and other required documentation, as appropriate.Provides on-site support for events, including setting up physical spaces, overseeing check in/registration, running A/V, general event management.Provides general event support, including registration, nametags, mailings, preparation of collateral, and day of logistics.Provides occasional support to CLA departments and centers for events and initiatives through project management, communications, logistics, etc.Monitors budgets, pays invoices, and manages vendor relationships for assigned events.Prepares briefing materials and works with development staff on guest bios as needed.Creates email announcements and invitations in Salesforce Marketing Cloud.Creates presentations and videos as needed for events.Edits and uploads videos to YouTube following events.Creates and edits event pages on CLA website utilizing Drupal.
Alumni Relations Support (15%)Assists in implementing programs and events to maintain and promote alumni interest and support.Supports the annual CLA alumni awards nomination process and award presentation.Tracks alumni and donor engagement (event attendance, volunteer participation, board affiliations, etc.) in University's Donor Management System and pulls reports as requested.Assists in alumni researchStewardship Support (15%)In partnership with the Associate Director of Stewardship, executes stewardship engagement events on campus and in the communities where donors live. Examples include annual scholarship & fellowship recognition events, luncheon, endowed lectures and VIP pre-receptions, campaign recognition events, etc.Assists with project tasks for donor recognition and engagement activities.Assists in organizing donor visits for development officers as needed.Works with the Associate Director of Stewardship to organize administrative tasks including but not limited to: acknowledgement letters, event invitations, stewardship reports, etc.Qualifications
QUALIFICATIONSRequired Qualifications:BA/BS degree or a combination of related education and work experience to equal at least four yearsDemonstrated experience planning and executing eventsStrong project management skillsAbility to lift over 25 poundsAbility to be on your feet for several hoursAbility to attend and execute occasional events outside of normal working hoursPreferred Qualifications:Experience planning award presentationsExperience in development or fundraising supportExperience with donor database platforms and/or CRM
About the Department
CLA is the largest college in the University of Minnesota, with approximately 500 faculty, 800 staff, 13,000 undergraduate, 1,400 graduate students and more than 180,000 alumni. The college is home to 31 academic departments and 20+ interdisciplinary research centers in the arts, social sciences and humanities, with an annual (all-funds) budget of over $200 million.OIA comprises development, marketing and communications, and alumni relations. We support the college by growing a base of committed donors, enriching CLA's engagement with alumni and the public, and enhancing the overall reputation of the college through the stories of faculty recognition, research discoveries, student experiences, and alumni success. We bring the CLA Roadmap, our strategic plan, to life through a powerful, credible, and aligned narrative and brand. We are optimistic, team-oriented, and innovative. We are committed to hiring individuals who will contribute to the cultural diversity of our work place. Our hiring decisions are guided by the principal value that diversity enriches our environment. We embrace differences, seek to eliminate racism and other forms of discrimination and strive to create a workplace in which everyone matters.The College of Liberal Arts is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).
Position OverviewThe Advancement and Events Specialist provides planning and logistical support for events and experiences for College of Liberal Arts donors, alumni, and the College community and supports the cultivation and stewardship of donors. They create and maintain high-quality events that present a compelling image of the people, activities, and learning environments of the college and support high-priority CLA objectives. They support the growth and sustainability of the stewardship program and are focused on creating an excellent donor experience through implementing stewardship best practices and supporting stewardship and advancement projects as assigned.Work Expectation:
Flexible hybrid; at least 1 day in the office each week in addition to events.Salary Range, DOQ:
$40,000 - $45,000; .75 position (32 hours)Job DescriptionEvent Planning & Support (70%)With direction from the Director of Alumni Experiences & College Events, plans and executes internal events for faculty and staff. Examples include faculty and staff award presentations, academic year kickoff events, and faculty emeriti dinners.Project manages and carries out event logistics, such as scheduling rooms, arranging virtual platforms, ordering supplies and catering, and liaising with venue staff, audiovisual and technology specialists.Establishes and executes work plans, timelines, reports, and other required documentation, as appropriate.Provides on-site support for events, including setting up physical spaces, overseeing check in/registration, running A/V, general event management.Provides general event support, including registration, nametags, mailings, preparation of collateral, and day of logistics.Provides occasional support to CLA departments and centers for events and initiatives through project management, communications, logistics, etc.Monitors budgets, pays invoices, and manages vendor relationships for assigned events.Prepares briefing materials and works with development staff on guest bios as needed.Creates email announcements and invitations in Salesforce Marketing Cloud.Creates presentations and videos as needed for events.Edits and uploads videos to YouTube following events.Creates and edits event pages on CLA website utilizing Drupal.
Alumni Relations Support (15%)Assists in implementing programs and events to maintain and promote alumni interest and support.Supports the annual CLA alumni awards nomination process and award presentation.Tracks alumni and donor engagement (event attendance, volunteer participation, board affiliations, etc.) in University's Donor Management System and pulls reports as requested.Assists in alumni researchStewardship Support (15%)In partnership with the Associate Director of Stewardship, executes stewardship engagement events on campus and in the communities where donors live. Examples include annual scholarship & fellowship recognition events, luncheon, endowed lectures and VIP pre-receptions, campaign recognition events, etc.Assists with project tasks for donor recognition and engagement activities.Assists in organizing donor visits for development officers as needed.Works with the Associate Director of Stewardship to organize administrative tasks including but not limited to: acknowledgement letters, event invitations, stewardship reports, etc.Qualifications
QUALIFICATIONSRequired Qualifications:BA/BS degree or a combination of related education and work experience to equal at least four yearsDemonstrated experience planning and executing eventsStrong project management skillsAbility to lift over 25 poundsAbility to be on your feet for several hoursAbility to attend and execute occasional events outside of normal working hoursPreferred Qualifications:Experience planning award presentationsExperience in development or fundraising supportExperience with donor database platforms and/or CRM
About the Department
CLA is the largest college in the University of Minnesota, with approximately 500 faculty, 800 staff, 13,000 undergraduate, 1,400 graduate students and more than 180,000 alumni. The college is home to 31 academic departments and 20+ interdisciplinary research centers in the arts, social sciences and humanities, with an annual (all-funds) budget of over $200 million.OIA comprises development, marketing and communications, and alumni relations. We support the college by growing a base of committed donors, enriching CLA's engagement with alumni and the public, and enhancing the overall reputation of the college through the stories of faculty recognition, research discoveries, student experiences, and alumni success. We bring the CLA Roadmap, our strategic plan, to life through a powerful, credible, and aligned narrative and brand. We are optimistic, team-oriented, and innovative. We are committed to hiring individuals who will contribute to the cultural diversity of our work place. Our hiring decisions are guided by the principal value that diversity enriches our environment. We embrace differences, seek to eliminate racism and other forms of discrimination and strive to create a workplace in which everyone matters.The College of Liberal Arts is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.Benefits
Working at the UniversityAt the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.The University also offers a comprehensive benefits package that includes:Competitive wages, paid holidays, and generous time offContinuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit ProgramLow-cost medical, dental, and pharmacy plansHealthcare and dependent care flexible spending accountsUniversity HSA contributionsDisability and employer-paid life insuranceEmployee wellbeing programExcellent retirement plans with employer contributionPublic Service Loan Forgiveness (PSLF) opportunityFinancial counseling servicesEmployee Assistance Program with eight sessions of counseling at no costPlease visit the Office of Human Resources website for more information regarding benefits.How To Apply
Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.Diversity
The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.eduEmployment Requirements
Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.About the U of M
The University of Minnesota, Twin Cities (UMTC)The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).