University of Massachusetts Medical School
Grant & Contract Specialist II- Hybrid
University of Massachusetts Medical School, Worcester, Massachusetts, us, 01609
Grant & Contract Specialist II- HybridJob Number : 2024-46537Category:
Accounting & FinanceLocation : Worcester, MAShift:
DayExempt/Non-Exempt:
ExemptBusiness Unit:
UMass Chan Medical SchoolDepartment:
School - Academic & Research Management Services - W865045Job Type:
Full-TimeSalary Grade:
42Num. Openings : 1Post Date : July 10, 2024GENERAL SUMMARY OF POSITION:Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist II is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds.MAJOR RESPONSIBILITIES:Provide assistance in the management of all pre-award administration, to include, but not limited to, advising Administrator and PI of sponsor guidelines, participation in application assembly, budget preparation, faculty guidance, e-submission processes, UMMS required paperwork, etc. and other administrative requirements for the submission of all federal and non-federal grants and contractsMonitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals. Inform Administrator of variancesAssist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvementsMonitor all clinical trial funding sources by tracking revenue and expenditure activity and monitoring of trial milestones, identify variances and assist in resolving account variancesMonitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices; monitor the contracts for cost effectiveness and quality performance standardsPrepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed. Perform analysis of data as requiredWork with the Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required; finalize all expenditure activity of expired grants; deposit checks to any income and service fund accountsManage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator and PI of reporting requirementsAssist faculty in finding possible funding opportunitiesCoordinate pre-award submission activity for the departmentMonitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met. Inform Administrator and PI on budget variancesOversee changes to award budgets and the submission of the necessary paperwork for approval of such actionsPrepare reports for federal and sponsoring agenciesAssist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator and PI of final statusMonitor operating expenses, prepare monthly variance-to-budget reports, Departmental voluntary and mandatory cost sharing, and advise the Administrator on reconciliation actionsResponsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes etc. Audit the accuracy of employee payroll dataOversee the processing of consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expensesMay act as an external liaisonPerform other duties as required.REQUIRED QUALIFICATIONS:Bachelors degree in Business Administration, Finance, or Accounting, or equivalent experience3 years of relevant job experience, or equivalent, preferably in an academic environment.Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levelsProficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications. Knowledge of enterprise financial productsExcellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management.
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Accounting & FinanceLocation : Worcester, MAShift:
DayExempt/Non-Exempt:
ExemptBusiness Unit:
UMass Chan Medical SchoolDepartment:
School - Academic & Research Management Services - W865045Job Type:
Full-TimeSalary Grade:
42Num. Openings : 1Post Date : July 10, 2024GENERAL SUMMARY OF POSITION:Under the general direction of the Department Administrator, or designee, the Grant and Contract Specialist II is responsible for performing diversified and complex administrative, financial, and pre and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds.MAJOR RESPONSIBILITIES:Provide assistance in the management of all pre-award administration, to include, but not limited to, advising Administrator and PI of sponsor guidelines, participation in application assembly, budget preparation, faculty guidance, e-submission processes, UMMS required paperwork, etc. and other administrative requirements for the submission of all federal and non-federal grants and contractsMonitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals. Inform Administrator of variancesAssist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvementsMonitor all clinical trial funding sources by tracking revenue and expenditure activity and monitoring of trial milestones, identify variances and assist in resolving account variancesMonitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices; monitor the contracts for cost effectiveness and quality performance standardsPrepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Administrators and PI”s as needed. Perform analysis of data as requiredWork with the Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required; finalize all expenditure activity of expired grants; deposit checks to any income and service fund accountsManage all phases of post-award grants and contracts administration, to include monitoring budgets, expenses, and recovered overhead. Advise Administrator and PI of reporting requirementsAssist faculty in finding possible funding opportunitiesCoordinate pre-award submission activity for the departmentMonitor post-award activities to insure adherence to sponsor guidelines and all reporting requirements are met. Inform Administrator and PI on budget variancesOversee changes to award budgets and the submission of the necessary paperwork for approval of such actionsPrepare reports for federal and sponsoring agenciesAssist and participate with Grant Accounting in award termination process to close-out accounts. Notify Administrator and PI of final statusMonitor operating expenses, prepare monthly variance-to-budget reports, Departmental voluntary and mandatory cost sharing, and advise the Administrator on reconciliation actionsResponsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes etc. Audit the accuracy of employee payroll dataOversee the processing of consultant agreements, travel vouchers, purchase orders, reallocation of expenditures, and other expensesMay act as an external liaisonPerform other duties as required.REQUIRED QUALIFICATIONS:Bachelors degree in Business Administration, Finance, or Accounting, or equivalent experience3 years of relevant job experience, or equivalent, preferably in an academic environment.Demonstrated ability to analyze and interpret financial documents, such as system reports, at both account and summary levelsProficiency with Microsoft Office applications (Word, Excel, Access and, PowerPoint), or similar software applications. Knowledge of enterprise financial productsExcellent interpersonal skills (verbal and written) needed to present and communicate effectively with all levels of management.
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