University of Massachusetts Medical School
Grant & Contract Specialist III- Hybrid
University of Massachusetts Medical School, Worcester, Massachusetts, us, 01609
Explore the Possibilities and Advance with Us.Grant & Contract Specialist III - HybridJob Number:
2024-46536Category:
Administrative ProfessionalLocation:
Worcester, MAShift:
DayExempt/Non-Exempt:
ExemptBusiness Unit:
UMass Chan Medical SchoolDepartment:
School - Academic & Research Management Services - W865045Job Type:
Full-TimeSalary Grade:
44Union Code:
Non Union Position -W60- Non Unit ProfessionalNum. Openings:
1Post Date:
July 10, 2024SUMMARY OF POSITION:Under the general direction of the Sr. Department Administrator, or designee, the Grant and Contract Specialist III is responsible for performing diversified and complex administrative, financial, and pre- and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds. The Grant and Contract Specialist III will display a high degree of initiative and independent judgment and collaborate closely with laboratory leadership to continually assess and direct a wide range of issues including research program operations, personnel management, regulatory, quality improvement, and long-range financial planning.ESSENTIAL FUNCTIONS:Lead effort in management of all pre-award administration, to include advising Sr. administrator and PI of sponsor guidelines, participation in application assembly, budget preparation, faculty guidance, e-submission processes, and other administrative requirements for the submission of all federal and non-federal grants and contracts.Working knowledge of NIH and other federal, state, and foundation regulations and requirements.Identifies, proposes and implements creative solutions to potential fiscal issues.Develop and manage the division's annual budget and report variances and recommend corrective action. Provide high-level fiscal analysis on forecasts as needed.Verify that funds are available for all equipment, personnel, and major purchases. Assure compliance with federal purchase and contract requirements.Coordinate with central grant accounting and department staff on deposits, electronic transfers, and cost transfers to funds/contracts.Manage division(s) funding sources by monitoring revenue and expenditure activity.Represent the department at administrative meetings within and outside of the Medical School applicable with their assigned divisions.Develop, lead, and train junior staff which include administrative assistants, financial assistants, and lower-level grants and contracts specialists.Serve on Institutional committees established to improve school operations and system implementations.Assist in determining space and facility needs for the unit faculty.Advise faculty and staff on compensation and benefit policies and procedures.Monitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals.Assist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance.Monitor all clinical trial funding sources for assigned divisions by tracking revenue and expenditure activity and monitoring trial milestones.Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices.Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Sr Administrator and PI as needed.Work with the Sr. Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required.Manage all phases of post-award grants and contracts administration, including monitoring budgets, expenses, and recovered overhead.Assist faculty in finding possible funding opportunities.Monitor post-award activities to ensure adherence to sponsor guidelines and all reporting requirements are met.Oversee changes to award budgets and the submission of the necessary paperwork for approval of such actions.Prepare reports for federal and sponsoring agencies.Assist and participate with Grant Accounting in the award termination process to close-out accounts.Monitor operating expenses, prepare monthly variance-to-budget reports, and advise the Administrator on reconciliation actions.Oversee fiscal functions of Administrative Assistants within their assigned divisions.Oversee and responsible for Effort certification for faculty.Responsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes, etc.Perform other duties as assigned.REQUIRED QUALIFICATIONS:Bachelor's degree in Business Administration, Finance, or Accounting, or equivalent experience.5-7 years of relevant job experience, or equivalent, preferably in an academic environment.Demonstrated ability to analyze and interpret financial documents at both account and summary levels.Demonstrated research administration experience with pre and post-award emphasis.Proficiency with Microsoft Office applications (Word, Excel, Access, and PowerPoint).Excellent interpersonal skills needed to present and communicate effectively with all levels of management.Proficiency and experience with a Grants Management system.Detail-oriented & analytic problem-solver with excellent organizational skills.Good communication skills across multiple levels of the organization.Ability to maintain extensive electronic document and e-mail files which are department property.Exceptional attention to detail and confidentiality.Highly goal-oriented, self-motivated, and team player.
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2024-46536Category:
Administrative ProfessionalLocation:
Worcester, MAShift:
DayExempt/Non-Exempt:
ExemptBusiness Unit:
UMass Chan Medical SchoolDepartment:
School - Academic & Research Management Services - W865045Job Type:
Full-TimeSalary Grade:
44Union Code:
Non Union Position -W60- Non Unit ProfessionalNum. Openings:
1Post Date:
July 10, 2024SUMMARY OF POSITION:Under the general direction of the Sr. Department Administrator, or designee, the Grant and Contract Specialist III is responsible for performing diversified and complex administrative, financial, and pre- and post-award budgetary functions in support of departmental activities, to include both responsibilities for both restricted and unrestricted departmental funds. The Grant and Contract Specialist III will display a high degree of initiative and independent judgment and collaborate closely with laboratory leadership to continually assess and direct a wide range of issues including research program operations, personnel management, regulatory, quality improvement, and long-range financial planning.ESSENTIAL FUNCTIONS:Lead effort in management of all pre-award administration, to include advising Sr. administrator and PI of sponsor guidelines, participation in application assembly, budget preparation, faculty guidance, e-submission processes, and other administrative requirements for the submission of all federal and non-federal grants and contracts.Working knowledge of NIH and other federal, state, and foundation regulations and requirements.Identifies, proposes and implements creative solutions to potential fiscal issues.Develop and manage the division's annual budget and report variances and recommend corrective action. Provide high-level fiscal analysis on forecasts as needed.Verify that funds are available for all equipment, personnel, and major purchases. Assure compliance with federal purchase and contract requirements.Coordinate with central grant accounting and department staff on deposits, electronic transfers, and cost transfers to funds/contracts.Manage division(s) funding sources by monitoring revenue and expenditure activity.Represent the department at administrative meetings within and outside of the Medical School applicable with their assigned divisions.Develop, lead, and train junior staff which include administrative assistants, financial assistants, and lower-level grants and contracts specialists.Serve on Institutional committees established to improve school operations and system implementations.Assist in determining space and facility needs for the unit faculty.Advise faculty and staff on compensation and benefit policies and procedures.Monitor regulatory and compliance requirements for all sponsored research activity, keeping detailed files and a tracking mechanism for annual renewals.Assist in analytical studies of existing or proposed clinical trials to provide the economic basis for management decisions to improve operational/financial performance.Monitor all clinical trial funding sources for assigned divisions by tracking revenue and expenditure activity and monitoring trial milestones.Monitor contracts, extensions, and amendments with outside vendors, private agencies, and consultants in conjunction with Purchasing and legal offices.Prepare data for financial reports, budgets, budget and research fund reconciliations, forecasting, analysis, and ad-hoc reports for Sr Administrator and PI as needed.Work with the Sr. Administrator, principal investigators, and staff to resolve problems and to optimize the use of funds as required.Manage all phases of post-award grants and contracts administration, including monitoring budgets, expenses, and recovered overhead.Assist faculty in finding possible funding opportunities.Monitor post-award activities to ensure adherence to sponsor guidelines and all reporting requirements are met.Oversee changes to award budgets and the submission of the necessary paperwork for approval of such actions.Prepare reports for federal and sponsoring agencies.Assist and participate with Grant Accounting in the award termination process to close-out accounts.Monitor operating expenses, prepare monthly variance-to-budget reports, and advise the Administrator on reconciliation actions.Oversee fiscal functions of Administrative Assistants within their assigned divisions.Oversee and responsible for Effort certification for faculty.Responsible for the process of initiating and submitting payroll personnel action forms related to transfers, funding changes, etc.Perform other duties as assigned.REQUIRED QUALIFICATIONS:Bachelor's degree in Business Administration, Finance, or Accounting, or equivalent experience.5-7 years of relevant job experience, or equivalent, preferably in an academic environment.Demonstrated ability to analyze and interpret financial documents at both account and summary levels.Demonstrated research administration experience with pre and post-award emphasis.Proficiency with Microsoft Office applications (Word, Excel, Access, and PowerPoint).Excellent interpersonal skills needed to present and communicate effectively with all levels of management.Proficiency and experience with a Grants Management system.Detail-oriented & analytic problem-solver with excellent organizational skills.Good communication skills across multiple levels of the organization.Ability to maintain extensive electronic document and e-mail files which are department property.Exceptional attention to detail and confidentiality.Highly goal-oriented, self-motivated, and team player.
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