Prime Electric
Senior Contracts Specialist
Prime Electric, San Jose, California, United States, 95199
Who We AreAt PRIME, a culture of empathy, trust, and belonging are foundational. This is integral in our approach to recruiting, developing, and retaining the best people in the industry. Our growth mindset drives us to embrace challenges and discover what sparks inspiration for creative solutions. PRIME is compelled to keep evolving, and creating new opportunities for those who perform. Our comprehensive services cover the entire lifecycle of a project, capabilities include electrical construction, service and maintenance, underground, utilities services, renewable energy, and low voltage technology solutions.Recognized as one ofSilicon Valley’s Best Places to Work!What You Will Do
Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost DepartmentAssist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions.Responsible for moving contracts and change orders through the processResponsible for updating and maintaining the Contracts Smartsheet.Facilitate and communicate with internal customers until agreements are fully executedServe as primary point of contact between the company and the customers for sending and reviewing all agreementsWorkcloselywithAccountsPayableandJob Cost forbillingandcreditrelated issuesrelating to contracts and bondsCompile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and proceduresComplete DAS 140, 142 & SF1413 formsObtain and maintain insurance, licensing and bonding as requiredProcess prelimsInterface with external customers, subcontractors, vendors, Accounting and Project Management teamsTrack and follow up with clients for outstanding contract documentsFiling and scanning all documentationEstablish and maintain comprehensive records of all correspondence related to contract activity, ensuring accuracy and completenessMaintain physical presence onsite and provide assistance to specific groups, managers, and project management teams as neededAssist with AuditsPerform other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without noticeWhat You Will Need to be Successful
Bachelor’s Degree from 4-year college or university5+ years’ construction industry experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administration.Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.)Proficient in Smartsheet, Docusign, Adobe Acrobat or Blue BeamMust have the ability to multi-task, prioritize and take the initiative to provide support/follow-upMust be self-motivated, hard-working, performance driven, and reliableKnowledge of California Prevailing Wage law – a plusFamiliarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP$70,000 - $90,000 a year
Our Benefits-100% coveragefor Medical, Dental, and Vision, including dependents, withno premium cost to the employee-401k Program w/ Direct Benefit-100% Employer-paid Life Insurance-Profit Sharing and Discretionary Bonus Program-Education/ Training Reimbursement Benefit-Paid Time off and Holiday Time Off*PRIME Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. PRIME hiring managers are not authorized to review or accept resume referrals from any agencies.This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.Candidate Privacy Policy
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Reports to Contracts Administration Director and provides support to Contracts Director, Project Management Teams and Job Cost DepartmentAssist the Contracts Director with reviewing and interpreting contracts; establish and maintain contract records, expedite and track progress in document execution and ensure compliance with contractual terms and conditions.Responsible for moving contracts and change orders through the processResponsible for updating and maintaining the Contracts Smartsheet.Facilitate and communicate with internal customers until agreements are fully executedServe as primary point of contact between the company and the customers for sending and reviewing all agreementsWorkcloselywithAccountsPayableandJob Cost forbillingandcreditrelated issuesrelating to contracts and bondsCompile and maintain all required contractual records and documents in accordance with State and Federal contract requirements and the company’s policies and proceduresComplete DAS 140, 142 & SF1413 formsObtain and maintain insurance, licensing and bonding as requiredProcess prelimsInterface with external customers, subcontractors, vendors, Accounting and Project Management teamsTrack and follow up with clients for outstanding contract documentsFiling and scanning all documentationEstablish and maintain comprehensive records of all correspondence related to contract activity, ensuring accuracy and completenessMaintain physical presence onsite and provide assistance to specific groups, managers, and project management teams as neededAssist with AuditsPerform other duties as requested; duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without noticeWhat You Will Need to be Successful
Bachelor’s Degree from 4-year college or university5+ years’ construction industry experience in a role focusing on one or more of the following: Contract Administration, Site or Project Coordination, Purchasing, and Office Administration.Experience working within the Construction or Service Industry (Electrical, General Contractor, etc.)Proficient in Smartsheet, Docusign, Adobe Acrobat or Blue BeamMust have the ability to multi-task, prioritize and take the initiative to provide support/follow-upMust be self-motivated, hard-working, performance driven, and reliableKnowledge of California Prevailing Wage law – a plusFamiliarity with Mechanic’s Liens, Prelims, Wrap Ups/OCIP/CCIP$70,000 - $90,000 a year
Our Benefits-100% coveragefor Medical, Dental, and Vision, including dependents, withno premium cost to the employee-401k Program w/ Direct Benefit-100% Employer-paid Life Insurance-Profit Sharing and Discretionary Bonus Program-Education/ Training Reimbursement Benefit-Paid Time off and Holiday Time Off*PRIME Electric does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs. PRIME hiring managers are not authorized to review or accept resume referrals from any agencies.This employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristics protected by federal, state, or local laws.Candidate Privacy Policy
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