University of San Diego
Associate Director of Academic Services
University of San Diego, San Diego, California, United States, 92189
Associate Director of Academic ServicesPosition Title & Department:
Associate Director of Academic Services; AthleticsPosting #:
5005Detailed Description:
The Associate Director of Academic Services provides academic counseling and executes the daily operations and functions of athletic academic support for student athletes at the University of San Diego. Provides support for the academic and athletic pursuits of scholar-athletes while promoting intellectual growth, full freedom of choice and decision, realistic self-appraisal, self-reliance, healthy behaviors, responsibility, accountability, integrity, and achievement of personal and educational goals. The Associate Director will also serve as an academic counselor for designated high-profile teams.Duties and Responsibilities:Academic Counseling - Teams to be DeterminedProvides one-on-one academic counseling. Counsel student-athletes on academically related matters to include degree planning and satisfactory progress, selection of major(s) and minor(s), fulfillment of core and major requirements, course scheduling and sequencing, and arranging appropriate academic timelines leading to graduationServes as principal contact for all student-athletes in assigned sports as it pertains to academics; maintains accurate and up-to-date academic records and graduation plansMonitors academic progress of scholar athletes from assigned sports through in-person contact, telephone or text message communication and/or routine contact with facultyWorks in conjunction with the Registrar's Office and Compliance to certify the continuing eligibility of all scholar athletes from assigned sportsIf the eligibility status of a student-athlete changes at any time, notify Compliance, the Sport Facilitator, the head coach and the scholar athlete immediatelyAssesses student-athlete academic performance, progress toward degree, time management, goal setting, learning and study strategies, test taking, note taking, and other skills necessary for academic successRecognizes academic struggles, challenges, cultivates change and desirable outcomesMeets weekly with designated athletes from assigned sports regarding course expectations outlined in syllabus, academic progress in each class, including performance on assignments, quizzes, tests, papers, projects, class attendance, etcetera; develop plans to foster individual potential and successCoordinates periodic academic progress reports and grade checks each semester at the five- and twelve-week mark for prospective scholar athletes from assigned sportsRoutinely communicates with head coach and/or coaching staff to share information regarding the academic performance and associated behaviors of scholar athletes - including expectations and accountability plansReviews class schedules at the conclusion of each semester to verify registration status and enrollment in degree applicable unitsCommunicates with sport facilitators and head coaches regarding student athletes' progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.Participates in the recruiting process by meeting with prospective scholar athletes from assigned sportsMakes referrals to other campus offices and departments (Center for Student Success, Center for Health and Wellness Promotion, Counseling Center, International Center, Dean's Office, etc.) as appropriateCollaborates with the Athletic Academic Support Staff to ensure a comprehensive understanding and ability to administer all aspects of each other's teams and assist when necessaryAcademic ServicesIntroduces academic resources and services, shared information related to academic support to scholar athletes at annual orientation, eligibility and compliance meetingsRepresent athletics on campus committees and working groups to improve unit processes and overall support of current as well as future student-athletesInstruct a course focused on student-athletes transition to higher education within athleticsPlan academic related event(s) that occur throughout the calendar yearCoordinate onboarding of student-athletes during for summer bridge programmingAssist with transcript evaluations during the multiple transfer portal window cyclesUtilize Teamworks and other systems for communication to coaches and student athletesCollaborate with faculty to provide accurate progress reports at designated points throughout the academic yearOversee study hall and monitor attendance for all sports. Prepare weekly study hall hours/reports for coaches, sport facilitators and academic staffCoordinates travel letters for all sports and scholar athletes who miss class due to competition or travel related to competition, an authorized University activityEach semester provides list of scholar-athletes who receive required books as part of athletic aid; collects book returns and arranges sell back to book vendorUpdates athletic academic support services and information on the websiteMaintains supplies and equipment in the computer lab of the Academic Support CenterOther Duties/ResponsibilitiesInstruct a course focused on student-athletes transition to higher education within athleticsFacilitate degree completion plans for student-athletes with exhausted eligibilityFacilitate the collection of information related to career outcomes and campus integration for assigned sportsCelebrates scholar athlete accomplishments, acknowledges successes and personal triumphs, recommends scholar athletes for scholarships and awardsHandles the nomination process and completes nomination forms for assigned individuals/teams for university, conference and NCAA academic honors, scholar athlete recognition, postgraduate scholarships, internships, etc.Maintains thorough knowledge of and adheres to all University of San Diego, West Coast Conference, Pioneer Football League and NCAA rules and regulationCompletes required annual USD Compliance Training (Title IX of the Education Amendments Act of 1972 and Workplace Harassment Training) in a timely mannerSeeks interpretations from the compliance staff before acting when necessary; reports potential rules violations immediately; and monitors all areas and/or programs activities closely to maintain compliance with applicable rules and regulationsAssists with other duties/projects, as assignedSpecial Conditions of Employment:Ability to work nights and weekends are requiredAbility to work all year round and some holidays as requiredAbility to travel with teams when requiredSuccessful completion of required background checksHeartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employmentCalifornia driver's license required within 6 weeks of employmentJob Requirements:Minimum Qualifications:Bachelors degree requiredThree years experience working in an intercollegiate athletic department and/or advising/counseling students in higher education requiredPreferred Qualifications:Masters degree preferredExperience advising/counseling students in higher education or related field preferredCompetitive experience at the collegiate level preferredExperience at the Division I level preferredKnowledge of NCAA Division I academic eligibility rules preferredPerformance Expectations - Knowledge, Skills and Abilities:Ability to counsel students in decision-making processes related to goal setting.Interpersonal skills to work effectively with scholar-athletes and make appropriate referrals to campus resources and servicesMust be able to work in time sensitive, fast-paced and demanding environmentAbility to manage a high volume of workloadExperience in both short and long-range planning with an attention to detailExcellent presentation, oral communication and writing skillsAbility to coordinate activities and events either individually, as part of a team or in collaboration with other departmentsAbility to think critically in order to methodically, strategically, and collaboratively make decisions, solve problems, and foster innovationAbility to learn and navigate University software (e.g., Banner, Degree Works, Salesforce, SAP Concur, Workday, etc.)Proficient with word processing and spreadsheet software programsPosting Salary:$5,833.33-$6,000 per month; Excellent BenefitsSpecial Application Instructions:Resume and Cover Letter RequiredClick the 'Apply Now' button to complete our online application. In addition, please upload a
cover letter
and resume
to your application profile for the hiring manager's review. If you have any questions or difficulties please contact the Employment Services Team at
jobs@sandiego.edu.Additional Details:Hours:
40 hours per weekClosing date:
Open until filledNote
: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.The University of San Diego is a smoking and tobacco-free campus. For more information, visit
www.sandiego.edu/smokefree.Advertised:
July 11, 2024Applications close:
Open until filledTo apply, visit
https://jobs.sandiego.edu/cw/en-us/job/496779/associate-director-of-academic-services
#J-18808-Ljbffr
Associate Director of Academic Services; AthleticsPosting #:
5005Detailed Description:
The Associate Director of Academic Services provides academic counseling and executes the daily operations and functions of athletic academic support for student athletes at the University of San Diego. Provides support for the academic and athletic pursuits of scholar-athletes while promoting intellectual growth, full freedom of choice and decision, realistic self-appraisal, self-reliance, healthy behaviors, responsibility, accountability, integrity, and achievement of personal and educational goals. The Associate Director will also serve as an academic counselor for designated high-profile teams.Duties and Responsibilities:Academic Counseling - Teams to be DeterminedProvides one-on-one academic counseling. Counsel student-athletes on academically related matters to include degree planning and satisfactory progress, selection of major(s) and minor(s), fulfillment of core and major requirements, course scheduling and sequencing, and arranging appropriate academic timelines leading to graduationServes as principal contact for all student-athletes in assigned sports as it pertains to academics; maintains accurate and up-to-date academic records and graduation plansMonitors academic progress of scholar athletes from assigned sports through in-person contact, telephone or text message communication and/or routine contact with facultyWorks in conjunction with the Registrar's Office and Compliance to certify the continuing eligibility of all scholar athletes from assigned sportsIf the eligibility status of a student-athlete changes at any time, notify Compliance, the Sport Facilitator, the head coach and the scholar athlete immediatelyAssesses student-athlete academic performance, progress toward degree, time management, goal setting, learning and study strategies, test taking, note taking, and other skills necessary for academic successRecognizes academic struggles, challenges, cultivates change and desirable outcomesMeets weekly with designated athletes from assigned sports regarding course expectations outlined in syllabus, academic progress in each class, including performance on assignments, quizzes, tests, papers, projects, class attendance, etcetera; develop plans to foster individual potential and successCoordinates periodic academic progress reports and grade checks each semester at the five- and twelve-week mark for prospective scholar athletes from assigned sportsRoutinely communicates with head coach and/or coaching staff to share information regarding the academic performance and associated behaviors of scholar athletes - including expectations and accountability plansReviews class schedules at the conclusion of each semester to verify registration status and enrollment in degree applicable unitsCommunicates with sport facilitators and head coaches regarding student athletes' progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.Participates in the recruiting process by meeting with prospective scholar athletes from assigned sportsMakes referrals to other campus offices and departments (Center for Student Success, Center for Health and Wellness Promotion, Counseling Center, International Center, Dean's Office, etc.) as appropriateCollaborates with the Athletic Academic Support Staff to ensure a comprehensive understanding and ability to administer all aspects of each other's teams and assist when necessaryAcademic ServicesIntroduces academic resources and services, shared information related to academic support to scholar athletes at annual orientation, eligibility and compliance meetingsRepresent athletics on campus committees and working groups to improve unit processes and overall support of current as well as future student-athletesInstruct a course focused on student-athletes transition to higher education within athleticsPlan academic related event(s) that occur throughout the calendar yearCoordinate onboarding of student-athletes during for summer bridge programmingAssist with transcript evaluations during the multiple transfer portal window cyclesUtilize Teamworks and other systems for communication to coaches and student athletesCollaborate with faculty to provide accurate progress reports at designated points throughout the academic yearOversee study hall and monitor attendance for all sports. Prepare weekly study hall hours/reports for coaches, sport facilitators and academic staffCoordinates travel letters for all sports and scholar athletes who miss class due to competition or travel related to competition, an authorized University activityEach semester provides list of scholar-athletes who receive required books as part of athletic aid; collects book returns and arranges sell back to book vendorUpdates athletic academic support services and information on the websiteMaintains supplies and equipment in the computer lab of the Academic Support CenterOther Duties/ResponsibilitiesInstruct a course focused on student-athletes transition to higher education within athleticsFacilitate degree completion plans for student-athletes with exhausted eligibilityFacilitate the collection of information related to career outcomes and campus integration for assigned sportsCelebrates scholar athlete accomplishments, acknowledges successes and personal triumphs, recommends scholar athletes for scholarships and awardsHandles the nomination process and completes nomination forms for assigned individuals/teams for university, conference and NCAA academic honors, scholar athlete recognition, postgraduate scholarships, internships, etc.Maintains thorough knowledge of and adheres to all University of San Diego, West Coast Conference, Pioneer Football League and NCAA rules and regulationCompletes required annual USD Compliance Training (Title IX of the Education Amendments Act of 1972 and Workplace Harassment Training) in a timely mannerSeeks interpretations from the compliance staff before acting when necessary; reports potential rules violations immediately; and monitors all areas and/or programs activities closely to maintain compliance with applicable rules and regulationsAssists with other duties/projects, as assignedSpecial Conditions of Employment:Ability to work nights and weekends are requiredAbility to work all year round and some holidays as requiredAbility to travel with teams when requiredSuccessful completion of required background checksHeartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employmentCalifornia driver's license required within 6 weeks of employmentJob Requirements:Minimum Qualifications:Bachelors degree requiredThree years experience working in an intercollegiate athletic department and/or advising/counseling students in higher education requiredPreferred Qualifications:Masters degree preferredExperience advising/counseling students in higher education or related field preferredCompetitive experience at the collegiate level preferredExperience at the Division I level preferredKnowledge of NCAA Division I academic eligibility rules preferredPerformance Expectations - Knowledge, Skills and Abilities:Ability to counsel students in decision-making processes related to goal setting.Interpersonal skills to work effectively with scholar-athletes and make appropriate referrals to campus resources and servicesMust be able to work in time sensitive, fast-paced and demanding environmentAbility to manage a high volume of workloadExperience in both short and long-range planning with an attention to detailExcellent presentation, oral communication and writing skillsAbility to coordinate activities and events either individually, as part of a team or in collaboration with other departmentsAbility to think critically in order to methodically, strategically, and collaboratively make decisions, solve problems, and foster innovationAbility to learn and navigate University software (e.g., Banner, Degree Works, Salesforce, SAP Concur, Workday, etc.)Proficient with word processing and spreadsheet software programsPosting Salary:$5,833.33-$6,000 per month; Excellent BenefitsSpecial Application Instructions:Resume and Cover Letter RequiredClick the 'Apply Now' button to complete our online application. In addition, please upload a
cover letter
and resume
to your application profile for the hiring manager's review. If you have any questions or difficulties please contact the Employment Services Team at
jobs@sandiego.edu.Additional Details:Hours:
40 hours per weekClosing date:
Open until filledNote
: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.The University of San Diego is a smoking and tobacco-free campus. For more information, visit
www.sandiego.edu/smokefree.Advertised:
July 11, 2024Applications close:
Open until filledTo apply, visit
https://jobs.sandiego.edu/cw/en-us/job/496779/associate-director-of-academic-services
#J-18808-Ljbffr