City of Lake Worth Beach
ASSISTANT DIRECTOR LEISURE SERVICES
City of Lake Worth Beach, Lake Worth, FL
The City of Lake Worth Beach invites qualified individuals to apply for the position of Assistant Director of Leisure Services.
This is a Non-Bargaining EXEMPT position. Based on a 40-hour work week with an annual salary range of $82,000 - $110,000. This position will work at Leisure Services building located at 17 S M St, Lake Worth, FL 33460.
This position offers:
JOB TITLE: Assistant Director Leisure Services
NATURE OF WORK:
This highly responsible professional administrative position assists in directing one or more divisions within the Leisure Services Department including general administration, facility management, programs and events and general maintenance. This position will oversee various activities and projects in assisting the Director of Leisure Services in carrying out the Department's mission. This position exercises discretion in applying general goals and policy statements and resolves organizational and service delivery problems; organizes and directs the work of subordinate staff; assumes significant responsibility for a variety of personnel activities in such areas as selection, training, and disciplinary action; and exercises direct supervision over assigned clerical, technical, professional and supervisory personnel. Duties in this position require considerable initiative and latitude in the use of independent judgement and decision making in order to accomplish the recreational objectives that are suitable to the community and it's needs. Scope of assigned area will depend on departmental structure and is at the discretion of the Director.
Essential Functions:
Assumes the duties of the Leisure Services Director in the Director's absence
Assists the Department Director in managing Division Managers, and assigns priorities and projects; mentors, coaches and evaluates performance; assures that goals are defined and achieved; develops staff skills and training plans; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, budget and technical issues.
Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction and guidance in strategies, planning, program development, priorities, and customer service issues.
Identifies opportunities for improvement and presents recommendations to the Director; manages the implementation of operational improvements and monitors the effects of the changes.
Interacts with customers and the general public providing information, quality service and assistance; receives and responds to requests and concerns from the public.
Assists in coordinating and managing the financial aspect of the department; prepares fiscal year budgets; monitors budgetary spending; generates program revenue; prepares and submits grant information; processes invoices; approves and submits staff time sheets; ensures proper allocation of funds.
Assists in formulating the scope of work for department related capital improvements, renovations, and repairs.
Ensures the effective and appropriate allocation and utilization of budgeted funds; assures that project and program goals are met, appropriate services are provided, and operational issues are properly addressed and resolved.
Assist with the development, formalization and execution of contractual agreements
Create, establish and maintain rules, regulations and procedures for the department and its divisions
Participates and provides input on various teams and committees; attends required meetings and training sessions.
Supervises and coordinates administrative activities involving the recreational facilities and related functions; reviews facility rental applications; purchases equipment for divisions; prepares related reports; reviews and writes agreements for service.
Conducts facilities, parks and athletic field inspections; oversees facility construction projects; determines need for improvements and repairs; delegates tasks or coordinates outside contract services; assures that facilities are clean, safe, secure, aesthetically pleasing, and in compliance with State and Federal regulations and City standards.
Works with maintenance staff and other departments to ensure that all facilities, grounds, parks and playgrounds are always in good working condition
Performs basic administrative and clerical tasks in support of the daily operations of the department; prepares memos and correspondence; operates office equipment; copies documents; answers incoming phones; processes incoming and outgoing mail/emails.
Evaluates the needs of the community through research, surveys and program participant's interviews; develops new recreation programs and program enhancements to improve the quality of life in the community; develops financial strategies, including fee structures.
Reviews the work of department staff to ensure the work quality and the timely accomplishment of assigned duties and responsibilities; allocates resources, and resolves workload and technical issues.
Manages a variety of technical issues, including revenue projects, budgets, expenditures, trend analysis, communications, and management of contracts and grants.
Occasionally researches and writes grant applications that could enhance the department's programs, events and facilities.
Analyzes operational information and trends, and creates summary reports and recommendations; determines recreation program content and presentation methods.
Maintains comprehensive and current knowledge of applicable rules/policies/regulations; maintains an awareness of new trends, advances and best practices in the recreation industry and profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Assists the Director with a variety of administrative projects and management assignments
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
Skill in:
Ability to:
MINIMUM OF ENTRANCE REQUIREMENTS:
Bachelor's degree in business administration, parks and recreation, or related field with six (6) years of experience at the managerial or supervisory level overseeing an assigned department or division involving public programming, recreational activities, and/or special programs. Professional certification as a Certified Park and Recreation Professional (CPRP) through the National Recreation and Parks Association. If not in possession of the certification upon hire, must obtain within one (1) year in position. Must possess and maintain a valid Florida driver's license.
The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
This is a Non-Bargaining EXEMPT position. Based on a 40-hour work week with an annual salary range of $82,000 - $110,000. This position will work at Leisure Services building located at 17 S M St, Lake Worth, FL 33460.
This position offers:
- 96 Hours of Accrued Sick Time
- 40 hours of Administrative Leave Each Fiscal Year
- 200 Hours of Vacation Effective 10/1 Each Fiscal Year
- 14 Paid Holidays
- City of Lake Worth Medical Benefits that include Life Insurance, Dental and Vision coverage
- Director Retirement Plan 10% City contribution into a 401(a) Immediate Vesting
JOB TITLE: Assistant Director Leisure Services
NATURE OF WORK:
This highly responsible professional administrative position assists in directing one or more divisions within the Leisure Services Department including general administration, facility management, programs and events and general maintenance. This position will oversee various activities and projects in assisting the Director of Leisure Services in carrying out the Department's mission. This position exercises discretion in applying general goals and policy statements and resolves organizational and service delivery problems; organizes and directs the work of subordinate staff; assumes significant responsibility for a variety of personnel activities in such areas as selection, training, and disciplinary action; and exercises direct supervision over assigned clerical, technical, professional and supervisory personnel. Duties in this position require considerable initiative and latitude in the use of independent judgement and decision making in order to accomplish the recreational objectives that are suitable to the community and it's needs. Scope of assigned area will depend on departmental structure and is at the discretion of the Director.
Essential Functions:
Assumes the duties of the Leisure Services Director in the Director's absence
Assists the Department Director in managing Division Managers, and assigns priorities and projects; mentors, coaches and evaluates performance; assures that goals are defined and achieved; develops staff skills and training plans; meets regularly with staff to discuss and resolve priorities, workload, resource allocation, budget and technical issues.
Exercises independent judgment within broad policy guidelines; evaluates and analyzes issues, and recommends and implements solutions; provides leadership, direction and guidance in strategies, planning, program development, priorities, and customer service issues.
Identifies opportunities for improvement and presents recommendations to the Director; manages the implementation of operational improvements and monitors the effects of the changes.
Interacts with customers and the general public providing information, quality service and assistance; receives and responds to requests and concerns from the public.
Assists in coordinating and managing the financial aspect of the department; prepares fiscal year budgets; monitors budgetary spending; generates program revenue; prepares and submits grant information; processes invoices; approves and submits staff time sheets; ensures proper allocation of funds.
Assists in formulating the scope of work for department related capital improvements, renovations, and repairs.
Ensures the effective and appropriate allocation and utilization of budgeted funds; assures that project and program goals are met, appropriate services are provided, and operational issues are properly addressed and resolved.
Assist with the development, formalization and execution of contractual agreements
Create, establish and maintain rules, regulations and procedures for the department and its divisions
Participates and provides input on various teams and committees; attends required meetings and training sessions.
Supervises and coordinates administrative activities involving the recreational facilities and related functions; reviews facility rental applications; purchases equipment for divisions; prepares related reports; reviews and writes agreements for service.
Conducts facilities, parks and athletic field inspections; oversees facility construction projects; determines need for improvements and repairs; delegates tasks or coordinates outside contract services; assures that facilities are clean, safe, secure, aesthetically pleasing, and in compliance with State and Federal regulations and City standards.
Works with maintenance staff and other departments to ensure that all facilities, grounds, parks and playgrounds are always in good working condition
Performs basic administrative and clerical tasks in support of the daily operations of the department; prepares memos and correspondence; operates office equipment; copies documents; answers incoming phones; processes incoming and outgoing mail/emails.
Evaluates the needs of the community through research, surveys and program participant's interviews; develops new recreation programs and program enhancements to improve the quality of life in the community; develops financial strategies, including fee structures.
Reviews the work of department staff to ensure the work quality and the timely accomplishment of assigned duties and responsibilities; allocates resources, and resolves workload and technical issues.
Manages a variety of technical issues, including revenue projects, budgets, expenditures, trend analysis, communications, and management of contracts and grants.
Occasionally researches and writes grant applications that could enhance the department's programs, events and facilities.
Analyzes operational information and trends, and creates summary reports and recommendations; determines recreation program content and presentation methods.
Maintains comprehensive and current knowledge of applicable rules/policies/regulations; maintains an awareness of new trends, advances and best practices in the recreation industry and profession; reads professional literature; maintains professional affiliations; attends workshops and training sessions as appropriate.
Assists the Director with a variety of administrative projects and management assignments
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
- City policies and procedures.
- State and Federal laws governing public facilities, including OSHA requirements.
- Public recreation and social needs of the community, and programming and activity planning techniques to enhance the recreational life of the City.
- Techniques in presentation, selection and evaluation of various Leisure Services Department activities and programs.
- Principles and practices of public sector administrative management, including accounting, budgeting, facilities maintenance, contract management, customer service and employee supervision.
- Techniques and practices for efficient and cost effective management of resources.
- Operational characteristics, services, and activates of municipal recreational and community services programs.
- Theories, principles and trends of public Leisure Services program development and administration, including laws, regulations, and safety measures used in the operation of recreation programs.
- Principles of public administration.
- Customer service skills and techniques
- Office procedures, methods, and equipment including computers and applicable software applications.
- Principles and practices of municipal budget preparation and administration.
- Principles of supervision, training, and performance evaluation.
Skill in:
- Developing, directing and coordinating Leisure Services programs and operations.
- Analyzing problems, resolving disputes and grievances, and developing effective solutions.
- Managing staff, delegating tasks and authority, and coaching to improve staff performance.
- Assessing and prioritizing multiple tasks, projects and demands.
- Methods and techniques for fundraising and grant writing.
- Surveying customer satisfaction, and analyzing findings and research results.
- Preparing, reviewing and presenting management reports.
- Using initiative and independent judgment within established procedural guidelines.
- Operating a personal computer utilizing standard and specialized software.
- Establishing and maintaining effective working relationships with co-workers and the public.
- Communicating effectively verbally and in writing.
Ability to:
- Ability to establish and maintain effective working relationships with associates, departmental officials, and the public, in person, in writing and over the phone
- Oversee and participate in the management of a comprehensive programs and events.
- Supervise, direct, and coordinate the work of lower level staff.
- Select, supervise, train, and evaluate staff.
- Participate in the development and administration of department goals, objectives, and procedures.
- Research, analyze, and evaluate new service delivery methods and techniques.
- Prepare and administer program budgets.
- Manage programs and services.
- Utilize and maximize available resources to meet Leisure Services goals.
- Conduct studies, analyze data, and draw sound conclusions.
- Elicit community and organizational support for Leisure Services programs.
- Respond to requests and inquiries from the general public.
- Prepare clear and concise reports.
- Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
- Interpret and apply federal, state, and local policies, laws, and regulations.
- Exercise tact and deal effectively with officials and representatives of other jurisdictions, departments and the general public.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Work independently, or under minimal supervision
MINIMUM OF ENTRANCE REQUIREMENTS:
Bachelor's degree in business administration, parks and recreation, or related field with six (6) years of experience at the managerial or supervisory level overseeing an assigned department or division involving public programming, recreational activities, and/or special programs. Professional certification as a Certified Park and Recreation Professional (CPRP) through the National Recreation and Parks Association. If not in possession of the certification upon hire, must obtain within one (1) year in position. Must possess and maintain a valid Florida driver's license.
The City of Lake Worth Beach is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, this organization provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.