Accounts Payable Manager

Job Type

Full-time

Description

Summary/Objective

The AP Manager is responsible for managing the Accounts Payable department, ensuring the timely and accurate processing of vendor invoices, maintaining vendor relationships, and leading a team of AP professionals. The role requires strong leadership, organizational, and analytical skills to support the company's financial operations.

Essential Functions

The following are essential functions of this position:

Team Management:

• Lead, mentor, and develop the AP team to ensure high performance.
• Conduct regular performance reviews and provide feedback and training.
• Manage workload distribution and workflow to ensure efficiency.

Invoice Processing:

• Oversee the accurate and timely processing of vendor invoices.
• Ensure proper coding of invoices to the appropriate general ledger accounts.
• Implement and maintain procedures to streamline invoice processing.

Payments:

• Manage the weekly and monthly payment runs, including checks, ACH, and wire transfers.
• Ensure all payments are made in accordance with company policies and within vendor terms.
• Monitor and manage the AP aging report to avoid overdue payments.

Vendor Management:

• Maintain strong relationships with vendors and resolve any discrepancies or disputes.
• Ensure proper documentation and approval of new vendor setups.
• Regularly review and update vendor information in the accounting system.

Compliance and Reporting:

• Ensure compliance with internal controls, policies, and procedures.
• Prepare and review monthly AP reports and KPIs for management.
• Assist with month-end and year-end closing processes.

Process Improvement:

• Identify areas for process improvement within the AP function.
• Implement best practices and automation tools to enhance efficiency.
• Stay updated with industry trends and regulatory changes.

Financial Analysis:

• Analyze AP data to identify trends, potential issues, and cost-saving opportunities.
• Collaborate with other departments to ensure accurate financial reporting and forecasting.

Systems Management:

• Oversee the AP module of the ERP system and ensure its optimal performance.
• Work with IT to resolve system issues and implement upgrades.

Requirements

Required Education and Experience

• Bachelor's degree in Accounting, Finance, or related field.
• Minimum of 5-7 years of experience in accounts payable, with at least 2 years in a supervisory/management role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software and ERP systems.
• Excellent leadership, communication, and interpersonal skills.
• Strong analytical and problem-solving abilities.
• Attention to detail and high level of accuracy.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with process improvement and automation tools.
• Familiarity with regulatory requirements and compliance in accounts payable.

Position Type/Expected Hours of Work

• Full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Office environment with occasional remote work flexibility.
• May require occasional travel for vendor meetings or training sessions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

*Under the American with Disabilities Act, an employee must be able to perform the essential functions of this position with or without a reasonable accommodation, as well as possess the skills, experience, education and other job-related requirements necessary for the position. If an employee has a disability, the company will engage in an interactive discussion with the employee to determine if reasonable accommodation that does not create an undue hardship for the company is available.*