RSM US LLP
Executive Assistant
RSM US LLP, Boston, Massachusetts, us, 02298
Our Executive Assistant will provide skilled and efficient support to multiple members of RSM’s Local leadership teams.Primary Responsibilities include:
Assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc.This position requires a high level of professionalism, confidentiality, and a sense of urgency.Provide executive level support to assigned leaders including but not limited to:Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.Coordinate all travel arrangements including flights, cars, hotels and meals.Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.Submit expense reports in a timely manner.Routinely handle confidential correspondence.Proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.Participate in projects and/or events as assigned including researching, organizing details and following through with execution.Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.Serve as the “go-to” resource to deliver a consistent and positive experience.Act as a liaison between ESS and other FCS departments and/or others outside the firm as appropriateProvide an expertise in firm systems, tools and industry knowledge when appropriate.Other duties as assigned.Minimum Requirements
Advanced Microsoft Office skills (preferred)Associate’s Degree or equivalent experience in related field (preferred)1-3 years’ relevant experience in a related field or areaAbility to interact with multiple levels of leadershipStrong communication skills both written and verbalEffective organization and time management skillsStrong attention to detailAbility to support and implement changeAbility to facilitate discussions with leadersAbility to manage at a macro level and identify when a refined approach is necessary
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Assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc.This position requires a high level of professionalism, confidentiality, and a sense of urgency.Provide executive level support to assigned leaders including but not limited to:Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.Coordinate all travel arrangements including flights, cars, hotels and meals.Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.Submit expense reports in a timely manner.Routinely handle confidential correspondence.Proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.Participate in projects and/or events as assigned including researching, organizing details and following through with execution.Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.Serve as the “go-to” resource to deliver a consistent and positive experience.Act as a liaison between ESS and other FCS departments and/or others outside the firm as appropriateProvide an expertise in firm systems, tools and industry knowledge when appropriate.Other duties as assigned.Minimum Requirements
Advanced Microsoft Office skills (preferred)Associate’s Degree or equivalent experience in related field (preferred)1-3 years’ relevant experience in a related field or areaAbility to interact with multiple levels of leadershipStrong communication skills both written and verbalEffective organization and time management skillsStrong attention to detailAbility to support and implement changeAbility to facilitate discussions with leadersAbility to manage at a macro level and identify when a refined approach is necessary
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