JLL
Executive Assistant
JLL, Boston, Massachusetts, us, 02298
Job Summary
This position will assist the Boston Leadership Team with meeting and travel arrangements, expense reports, material preparation, and distribution.
Main Responsibilities
Manage complex schedules and calendars.Schedule travel arrangements - domestic and international.Organize and submit expense reports.Schedule conference and video calls.Scheduling and maintaining conference rooms for meetings.Submit vendors Invoices.Order office snacks and supplies.Coordinate internal/external lunch meetings.Keep contact information in Outlook updated.Type correspondence/memos, proofread documents, assemble reports and presentations.Update client information in JLL's internal database.Participate in key projects.Must be able to work overtime on short notice.Other duties assigned.
Experience Required
1-3 years’ experience supporting C-Level Executives.Strong communication skills written and verbal with excellent spelling and organizational skills.Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.Ability to be an independent worker with a team player attitude.Ability to work to meet tight deadlines is critical.Previous related experience in the financial or real estate services industries a plus.Must be a self-starter and work without day to day supervision.
Education
Bachelor's Degree or equivalent experience required.
Computer Skills
Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version or higher).
Environment
Office – work with computers, copiers, and scanners.Please note this is a site-based role.
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This position will assist the Boston Leadership Team with meeting and travel arrangements, expense reports, material preparation, and distribution.
Main Responsibilities
Manage complex schedules and calendars.Schedule travel arrangements - domestic and international.Organize and submit expense reports.Schedule conference and video calls.Scheduling and maintaining conference rooms for meetings.Submit vendors Invoices.Order office snacks and supplies.Coordinate internal/external lunch meetings.Keep contact information in Outlook updated.Type correspondence/memos, proofread documents, assemble reports and presentations.Update client information in JLL's internal database.Participate in key projects.Must be able to work overtime on short notice.Other duties assigned.
Experience Required
1-3 years’ experience supporting C-Level Executives.Strong communication skills written and verbal with excellent spelling and organizational skills.Must be detail oriented and able to handle multiple tasks in an extremely fast paced environment.Ability to be an independent worker with a team player attitude.Ability to work to meet tight deadlines is critical.Previous related experience in the financial or real estate services industries a plus.Must be a self-starter and work without day to day supervision.
Education
Bachelor's Degree or equivalent experience required.
Computer Skills
Intermediate working knowledge of Outlook, Word, Excel, and PowerPoint (Office 2010 version or higher).
Environment
Office – work with computers, copiers, and scanners.Please note this is a site-based role.
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