Haynes and Boone, LLP
Attorney Development Assistant
Haynes and Boone, LLP, Dallas, Texas, United States, 75215
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone will move its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as
The Best Lawyers in America
directory (Woodward/White, Inc.) and the
Chambers USA
legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.This non-exempt position functions as an integral part of the Attorney Development (AD) department and its broader mission of attorney training, feedback, retention and promotion. The Assistant will have primary responsibility for day-to-day tasks (routine scheduling, travel arrangements, expense reports, document creation and editing, etc.), but will also assist with ongoing initiatives, including training programs and review meetings (including responsibility for room reservations, material preparation, catering, and coordinating audio/visual needs) and special projects.Essential Duties
Coordinate scheduling and logistical aspects of Haynes and Boone’s biannual review process, including scheduling meetings and attorney reviews for in-person and dial-in meetings across multiple offices and time zones, with a focus on participant and room availability, as well as technological, audio/visual and other special needs.Make travel arrangements (hotel, flight, car rental), including complex itineraries and last-minute changes, and ensure timely expense reimbursement.Prepare hard-copy and electronic materials for all meetings, including staff meetings, leadership meetings and review meetings (both individual and group). Maintain AD calendars and agendas related to same.Own and update AD calendars, new lateral attorney hire documents and binder, and other core AD documents, with special attention to conforming changes (i.e., changes that affect multiple documents or processes), as well as other circumstances that should be recognized as having impact on these documents (including departures, changes to various processes or committees, etc.).Assist with needs related to room reservations, facilities set-up, materials and catering for programs. In addition to advance event-planning related duties, also provide, on an as-needed basis, day-of support for programs, including nametags, room configuration, etc.Assist with the Departing Attorney Process, including owning and updating tracking spreadsheet, scheduling Exit Interviews and introductions for Director of Alumni, producing reports, drafting communications as appropriate, and assisting with mentorship reallocation as needed.Draft, review and edit emails, Outlook invitations and other internal documents for distribution.Work independently on special, non-recurring and ongoing projects, including but not limited to the aforementioned projects listed above.Reporting Relationship
The Attorney Development Assistant will report directly to the Senior Manager of Attorney Development, while also supporting the rest of the Attorney Development team and the Wellness Manager. This position does not have any direct reports.Qualifications
Knowledge/Experience/Skills
Excellent attention to detail, with an organized mind, sense of urgency, and ability to independently problem-solve.Ability to work under pressure in a fast-paced environment, using good judgment.Proactive and able to work independently to maintain lists, process paperwork, etc. without prompting.Strong verbal and written communication skills.Ability to work in a professional manner and to adapt to different audiences (i.e. partners, associates, staff, external vendors, etc.).Ability to maintain confidentiality and exercise a high standard of discretion.Excellent knowledge of Microsoft Office applications (i.e. Word, Excel, Outlook and PowerPoint).Ability to work extended hours when necessary.Education
Bachelor’s Degree, including but not limited to communications, management, business management or organizational development.Working Conditions
Hybrid office environment. Occasional overtime required.
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The Best Lawyers in America
directory (Woodward/White, Inc.) and the
Chambers USA
legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.This non-exempt position functions as an integral part of the Attorney Development (AD) department and its broader mission of attorney training, feedback, retention and promotion. The Assistant will have primary responsibility for day-to-day tasks (routine scheduling, travel arrangements, expense reports, document creation and editing, etc.), but will also assist with ongoing initiatives, including training programs and review meetings (including responsibility for room reservations, material preparation, catering, and coordinating audio/visual needs) and special projects.Essential Duties
Coordinate scheduling and logistical aspects of Haynes and Boone’s biannual review process, including scheduling meetings and attorney reviews for in-person and dial-in meetings across multiple offices and time zones, with a focus on participant and room availability, as well as technological, audio/visual and other special needs.Make travel arrangements (hotel, flight, car rental), including complex itineraries and last-minute changes, and ensure timely expense reimbursement.Prepare hard-copy and electronic materials for all meetings, including staff meetings, leadership meetings and review meetings (both individual and group). Maintain AD calendars and agendas related to same.Own and update AD calendars, new lateral attorney hire documents and binder, and other core AD documents, with special attention to conforming changes (i.e., changes that affect multiple documents or processes), as well as other circumstances that should be recognized as having impact on these documents (including departures, changes to various processes or committees, etc.).Assist with needs related to room reservations, facilities set-up, materials and catering for programs. In addition to advance event-planning related duties, also provide, on an as-needed basis, day-of support for programs, including nametags, room configuration, etc.Assist with the Departing Attorney Process, including owning and updating tracking spreadsheet, scheduling Exit Interviews and introductions for Director of Alumni, producing reports, drafting communications as appropriate, and assisting with mentorship reallocation as needed.Draft, review and edit emails, Outlook invitations and other internal documents for distribution.Work independently on special, non-recurring and ongoing projects, including but not limited to the aforementioned projects listed above.Reporting Relationship
The Attorney Development Assistant will report directly to the Senior Manager of Attorney Development, while also supporting the rest of the Attorney Development team and the Wellness Manager. This position does not have any direct reports.Qualifications
Knowledge/Experience/Skills
Excellent attention to detail, with an organized mind, sense of urgency, and ability to independently problem-solve.Ability to work under pressure in a fast-paced environment, using good judgment.Proactive and able to work independently to maintain lists, process paperwork, etc. without prompting.Strong verbal and written communication skills.Ability to work in a professional manner and to adapt to different audiences (i.e. partners, associates, staff, external vendors, etc.).Ability to maintain confidentiality and exercise a high standard of discretion.Excellent knowledge of Microsoft Office applications (i.e. Word, Excel, Outlook and PowerPoint).Ability to work extended hours when necessary.Education
Bachelor’s Degree, including but not limited to communications, management, business management or organizational development.Working Conditions
Hybrid office environment. Occasional overtime required.
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