Thesis*
Executive Assistant to Chief Executive Officer
Thesis*, Gresham, Oregon, United States, 97080
Title:
Executive Assistant to the CEOReports to:
CEODepartment:
AdminClassification:
Exempt, Full TimeTHE JOBThe Executive Assistant to the CEO provides high-level administrative and personal support to the CEO, assists with project management, coordinates complex calendars and appointment scheduling, coordinates internal and external communications, and facilitates organizational efficiency.AS A PERSON, YOU ARE:An Excellent Communicator : You will work closely and effectively with the CEO to keep her well-informed of upcoming commitments and responsibilities.A Barometer : You are always keeping an eye out for any issues within the greater organization and keeping the CEO updated and informed.A Strategic Problem Solver : You can read a room and stay one step ahead of potential risks and opportunities — all whilst cultivating and upholding critical relationships.A Tactful Collaborator : You excel in building healthy, successful relationships with departments outside of the CEO, namely executive leadership and direct reports.A Master at Prioritization : You handle competing priorities with grace and follow through on projects to timely and successful completion.AS A WORKER, YOU WILL:Work closely and effectively with the CEO to keep her well-informed of upcoming commitments and responsibilities.Assist in managing communication to and from the CEO, including coordinating calendars, emails, phone calls, virtual and in-person meetings, and maintaining a high level of proactive organization at all times.Act as a gatekeeper to the CEO, protecting her time and focus, and making sure each day runs smoothly.Maintain a high-level understanding of interdepartmental processes to facilitate appropriate communication and support as needed.Coordinate personal and professional financial reporting through tracking, reconciling, and processing payment requests, credit card purchases, and reimbursement requests.Coordinate meetings, events, and offsites, providing logistical support and management.Provide project management support for complex planning and execution of CEO-related initiatives, including organizational roadmaps.Act as a sounding board for the CEO’s ideas, think critically, and consult on strategy, when appropriate, based on a deep understanding of the CEO’s priorities and needs, as well as those of her direct reports and the entire organization.Perform other tasks as necessary to facilitate the life and work of the CEO both personally and professionally.Facilitate special projects as assigned.AS FOR EXPERIENCE, YOU NEED:3+ years experience supporting a C-Level ExecutiveExperience in a technical environmentExpertise in Google SuiteExpertise in AirtableHigh-level experience in meeting facilitationHigh-level experience in project managementHigh-level experience with organizational roadmaps
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Executive Assistant to the CEOReports to:
CEODepartment:
AdminClassification:
Exempt, Full TimeTHE JOBThe Executive Assistant to the CEO provides high-level administrative and personal support to the CEO, assists with project management, coordinates complex calendars and appointment scheduling, coordinates internal and external communications, and facilitates organizational efficiency.AS A PERSON, YOU ARE:An Excellent Communicator : You will work closely and effectively with the CEO to keep her well-informed of upcoming commitments and responsibilities.A Barometer : You are always keeping an eye out for any issues within the greater organization and keeping the CEO updated and informed.A Strategic Problem Solver : You can read a room and stay one step ahead of potential risks and opportunities — all whilst cultivating and upholding critical relationships.A Tactful Collaborator : You excel in building healthy, successful relationships with departments outside of the CEO, namely executive leadership and direct reports.A Master at Prioritization : You handle competing priorities with grace and follow through on projects to timely and successful completion.AS A WORKER, YOU WILL:Work closely and effectively with the CEO to keep her well-informed of upcoming commitments and responsibilities.Assist in managing communication to and from the CEO, including coordinating calendars, emails, phone calls, virtual and in-person meetings, and maintaining a high level of proactive organization at all times.Act as a gatekeeper to the CEO, protecting her time and focus, and making sure each day runs smoothly.Maintain a high-level understanding of interdepartmental processes to facilitate appropriate communication and support as needed.Coordinate personal and professional financial reporting through tracking, reconciling, and processing payment requests, credit card purchases, and reimbursement requests.Coordinate meetings, events, and offsites, providing logistical support and management.Provide project management support for complex planning and execution of CEO-related initiatives, including organizational roadmaps.Act as a sounding board for the CEO’s ideas, think critically, and consult on strategy, when appropriate, based on a deep understanding of the CEO’s priorities and needs, as well as those of her direct reports and the entire organization.Perform other tasks as necessary to facilitate the life and work of the CEO both personally and professionally.Facilitate special projects as assigned.AS FOR EXPERIENCE, YOU NEED:3+ years experience supporting a C-Level ExecutiveExperience in a technical environmentExpertise in Google SuiteExpertise in AirtableHigh-level experience in meeting facilitationHigh-level experience in project managementHigh-level experience with organizational roadmaps
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