Exelixis
Senior Sourcing Manager (IT Procurement)
Exelixis, Alameda, California, United States, 94501
SUMMARY/JOB PURPOSE:The
Senior
Manager
will be
a
Category
Manag
er
within the
Strategic Sourcing and Procurement (
SS
&P)
department
.
Th
is
individual
will support the Category Lead and be
a
point of contact
from the team
for
the categories they are assigned and
will
be responsible for
o
peration
s of their category and vendor pool
.
If applicable, this role may also include the administrative/HR management for direct reports
(Sourcing Managers
, Associate Manager
,
and
Sourcing Associates
)
.SS&P Category Management and Sourcing team is responsible to manage strategic approach toprocurement and ensure informed sourcing decisions to overall
optimize
spend, maximize relationships, minimize risk & enable business objectives
.SS&P department manages outsourcing
leveraging
a category-based approach
.
Categories are
established
based on consolidation of like-services and areas of spend spanning Exelixis enterprise from: Discovery,
Development, General and Administrative, Information Technology, Commercial,
etc.
For each category, there will be Category Manager
(s)
assigned which reports to the
Category Lead
.Essential Duties And ResponsibilitiesSupport and provide thought leadership to category strategy development
, optimization and management
working with SS&P leadership and the business units.Understand business priorities and challenges by
building trusted and collaborative stakeholder relationships
,
thus,
ensuring successful sourcing strategies
.
Identify
and recommend
sourcing opportunities across the business
.Support
or may lead
vendor evaluation activities (RFIs and RFPs) and selection process including facilitation of vendor capability presentations, software demonstrations, bid defense meetings and vendor award notifications
.
Contribute to process development and optimization.Support
or may lead
vendor contracting process in collaboration with key internal and external stakeholders, including
negotiation of
scope of work, budgets, and payment schedules and out of scope management; PO initiation, revision (increases, decreases), and close-out; contract and budget lifecycle
.N
egotiate contracts involving large
r
dollar amounts.Identify
, negotiate, and develop more complex and sophisticated pricing
and
contracting options
, including annual pricing and rate cards
.Collaborate with Strategic Supplier Relationship team(s) or business as
appropriate
to
e
ffectively manage
the cost, schedule and performance aspects of major contracts and subcontracts.Support, or
may a
ct as SS&P lead on meetings with stakeholders and suppliers, especially in Supplier Relationship Management activities such as regularly scheduled Business Reviews.Contribute to b
uild,
maintain
, and grow business relationships with current and prospective vendors through honesty, integrity, and trust.If applicable to category,
may
r
epresent
SS&P at Exelixis Project Team meetings.Liaise and partner with Exelixis' Legal department and Business Owners to ensure vendor contract terms and conditions adequately address all business needs and requirements for services and protect Exelixis
',
SS&P's, and Exelixis' Business Owners' interests prior to contract execution.Manage
end-to-end
SOW and associated contract development and execution
workflow
for low-risk contracts
leveraging
the
Legal Contract Lifecycle Management (CLM) system
.
Contribute to process development and optimization.Liaise and c
ollaborate with Exelixis' Legal department to enforce
vendor
contract terms and conditions
.Liaise and collaborate with SS&Ps
Procurement
Operations, FP&A, and other functional areas as needed to perform internal monthly vendor financial accruals, internal quarterly vendor financial forecasts, and internal quarterly vendor financial reporting.Partner and collaborate with SS&P's
Procurement
Operations function where needed on internal vendor invoice
query and payment
process.Partner with FP&A and Accounting to
facilitate
and support vendor accrual and forecasting process.Support department initiatives and continuous improvement efforts and
take greater leadership to develop and
maintain
SS&P
business processes
.As applicable per designated category,
maintain
a
udit
i
nspection
r
eadiness
.Represent SS&P at internal Team meetings.Other duties and responsibilities, as assigned.Supervisory Responsibilities:May directly supervise 1-2 Manager/Associate level reports
.If has direct supervision responsibilities, includes
hiring, scheduling, and assigning work, reviewing performance, and
recommends salary increases, promotions, transfers, demotions, or terminations.Direct supervisory and management responsibilities include but are not limited to the following:Department/Functional:
Delegate work assignments;
monitor
workload
capacity
;
monitor
work deliverables; and
monitor
training needs.Administrative/HR:
Facilitate
hiring, promotion, demotion, transfer, performance review, performance management, and performance calibration processes; provide merit, bonus, and equity recommendations to department head;
facilitate
career development plans; approve paid time off requests.EDUCATION/EXPERIENCE/KNOWLEDGE
& SKILLS:Education/Experience:BA/BS degree in related discipline and a minimum of eight years related experience; orMA/MS degree in related discipline and a minimum of six years related experience; orEquivalent combination of education and experience.Experience/The Ideal for Successful Entry into Job:Education:B
achelor's
degree in related discipline and
nine
(
9
)
years of related experience; or,Master's
degree in related discipline and
seven
(
7
)
years of related experience; or,Doctoral degree
in related discipline and
two
(
2
)
year
s
of related experience; or,Equivalent combination of education
/training
and experience
.Experience:Experience in the pharmaceutical and/or biotechnology industry(
ies
)
required
.Experience in pharmaceutical and/or biotechnology R&D outsourcing,
purchasing
, supplier relationship management and/or procurement role(s)
required
.S
upervisory/management
experience
preferred.Knowledge
/
Skills:Must have
strong,
w
orking knowledge of pharmaceutical
and/or biotechnology
industry
R&D outsourcing concepts, methodologies, standards, processes
, operations,
best practices
. Markets, services,
risks
and trends
.
As applicable to designated categories of responsibility, experience should be
from relevant background
within pharmaceutical and/or biotechnology industry.Must have
strong,
working knowledge of pharmaceutical and/or biotechnology industry outsourcing financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase
requisitions/purchase
orders,
importation/exportation
fees, taxes, currency exchange rates, and inflation.Must have working knowledge of pharmaceutical and/or biotechnology industry R&D contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs. business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums).Must have working knowledge of pharmaceutical and/or biotechnology industry
regulations
as
applicable to category
(e.g., FDA, MHRA, EMA, ICH GCP) and financial regulations (e.g., Sarbanes-Oxley Act, GAAP).Thorough knowledge and proven success in negotiation, change management, and stakeholder collaboration
.Must be a self-starter, fast learner, solid collaborator, and solid team player with ability to work independently with minimal supervision.Must have solid strategic thinking, analytical, negotiation, financial, problem-solving, decision-making, time management, change management, and organizational skills with
demonstrated
ability to work in a fast-paced environment and adapt to changing business plans and priorities.Must have solid interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and
facilitate
presentations to Exelixis' and vendors' individual contributors, functional managers, department heads,
and
senior executives
.Must have solid ability to focus on details and provide high-quality deliverables.Must have solid ability to
identify
and communicate issues and risks.Must have solid focus on customer service and solid ability to build and
maintain
relationships.Must have solid ability to influence without direct authority.Must have solid computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.Experience with Ariba,
Agiloft
or similar contract lifecycle management system, Jira Service Management preferred.Must
e
mbraces
Exelixis' core values: Be Exceptional; Excel for Patients; Exceed Together.JOB COMPLEXITY:Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors or complex issues where various factors are involved.Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.Builds productive and collaborative internal and external working relationships to achieve value objectives.#LI-EZ1If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!Our compensation reflects the cost of labor across severalU.S. geographic markets, and we pay differently based on those defined markets.
The base pay range for this positionis $138,000 - $196,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan.
Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.
DISCLAIMERThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
#J-18808-Ljbffr
Senior
Manager
will be
a
Category
Manag
er
within the
Strategic Sourcing and Procurement (
SS
&P)
department
.
Th
is
individual
will support the Category Lead and be
a
point of contact
from the team
for
the categories they are assigned and
will
be responsible for
o
peration
s of their category and vendor pool
.
If applicable, this role may also include the administrative/HR management for direct reports
(Sourcing Managers
, Associate Manager
,
and
Sourcing Associates
)
.SS&P Category Management and Sourcing team is responsible to manage strategic approach toprocurement and ensure informed sourcing decisions to overall
optimize
spend, maximize relationships, minimize risk & enable business objectives
.SS&P department manages outsourcing
leveraging
a category-based approach
.
Categories are
established
based on consolidation of like-services and areas of spend spanning Exelixis enterprise from: Discovery,
Development, General and Administrative, Information Technology, Commercial,
etc.
For each category, there will be Category Manager
(s)
assigned which reports to the
Category Lead
.Essential Duties And ResponsibilitiesSupport and provide thought leadership to category strategy development
, optimization and management
working with SS&P leadership and the business units.Understand business priorities and challenges by
building trusted and collaborative stakeholder relationships
,
thus,
ensuring successful sourcing strategies
.
Identify
and recommend
sourcing opportunities across the business
.Support
or may lead
vendor evaluation activities (RFIs and RFPs) and selection process including facilitation of vendor capability presentations, software demonstrations, bid defense meetings and vendor award notifications
.
Contribute to process development and optimization.Support
or may lead
vendor contracting process in collaboration with key internal and external stakeholders, including
negotiation of
scope of work, budgets, and payment schedules and out of scope management; PO initiation, revision (increases, decreases), and close-out; contract and budget lifecycle
.N
egotiate contracts involving large
r
dollar amounts.Identify
, negotiate, and develop more complex and sophisticated pricing
and
contracting options
, including annual pricing and rate cards
.Collaborate with Strategic Supplier Relationship team(s) or business as
appropriate
to
e
ffectively manage
the cost, schedule and performance aspects of major contracts and subcontracts.Support, or
may a
ct as SS&P lead on meetings with stakeholders and suppliers, especially in Supplier Relationship Management activities such as regularly scheduled Business Reviews.Contribute to b
uild,
maintain
, and grow business relationships with current and prospective vendors through honesty, integrity, and trust.If applicable to category,
may
r
epresent
SS&P at Exelixis Project Team meetings.Liaise and partner with Exelixis' Legal department and Business Owners to ensure vendor contract terms and conditions adequately address all business needs and requirements for services and protect Exelixis
',
SS&P's, and Exelixis' Business Owners' interests prior to contract execution.Manage
end-to-end
SOW and associated contract development and execution
workflow
for low-risk contracts
leveraging
the
Legal Contract Lifecycle Management (CLM) system
.
Contribute to process development and optimization.Liaise and c
ollaborate with Exelixis' Legal department to enforce
vendor
contract terms and conditions
.Liaise and collaborate with SS&Ps
Procurement
Operations, FP&A, and other functional areas as needed to perform internal monthly vendor financial accruals, internal quarterly vendor financial forecasts, and internal quarterly vendor financial reporting.Partner and collaborate with SS&P's
Procurement
Operations function where needed on internal vendor invoice
query and payment
process.Partner with FP&A and Accounting to
facilitate
and support vendor accrual and forecasting process.Support department initiatives and continuous improvement efforts and
take greater leadership to develop and
maintain
SS&P
business processes
.As applicable per designated category,
maintain
a
udit
i
nspection
r
eadiness
.Represent SS&P at internal Team meetings.Other duties and responsibilities, as assigned.Supervisory Responsibilities:May directly supervise 1-2 Manager/Associate level reports
.If has direct supervision responsibilities, includes
hiring, scheduling, and assigning work, reviewing performance, and
recommends salary increases, promotions, transfers, demotions, or terminations.Direct supervisory and management responsibilities include but are not limited to the following:Department/Functional:
Delegate work assignments;
monitor
workload
capacity
;
monitor
work deliverables; and
monitor
training needs.Administrative/HR:
Facilitate
hiring, promotion, demotion, transfer, performance review, performance management, and performance calibration processes; provide merit, bonus, and equity recommendations to department head;
facilitate
career development plans; approve paid time off requests.EDUCATION/EXPERIENCE/KNOWLEDGE
& SKILLS:Education/Experience:BA/BS degree in related discipline and a minimum of eight years related experience; orMA/MS degree in related discipline and a minimum of six years related experience; orEquivalent combination of education and experience.Experience/The Ideal for Successful Entry into Job:Education:B
achelor's
degree in related discipline and
nine
(
9
)
years of related experience; or,Master's
degree in related discipline and
seven
(
7
)
years of related experience; or,Doctoral degree
in related discipline and
two
(
2
)
year
s
of related experience; or,Equivalent combination of education
/training
and experience
.Experience:Experience in the pharmaceutical and/or biotechnology industry(
ies
)
required
.Experience in pharmaceutical and/or biotechnology R&D outsourcing,
purchasing
, supplier relationship management and/or procurement role(s)
required
.S
upervisory/management
experience
preferred.Knowledge
/
Skills:Must have
strong,
w
orking knowledge of pharmaceutical
and/or biotechnology
industry
R&D outsourcing concepts, methodologies, standards, processes
, operations,
best practices
. Markets, services,
risks
and trends
.
As applicable to designated categories of responsibility, experience should be
from relevant background
within pharmaceutical and/or biotechnology industry.Must have
strong,
working knowledge of pharmaceutical and/or biotechnology industry outsourcing financial processes and operations, including but not limited to budgeting, accruals, forecasting, financial analyses, financial reporting, capital expenditures, invoicing, payment terms, purchase
requisitions/purchase
orders,
importation/exportation
fees, taxes, currency exchange rates, and inflation.Must have working knowledge of pharmaceutical and/or biotechnology industry R&D contracts, including but not limited to legal terms and conditions (e.g., legal decisions vs. business decisions) and contract exhibits (e.g., scopes of work, budgets, payment schedules, quality agreements, data privacy addendums).Must have working knowledge of pharmaceutical and/or biotechnology industry
regulations
as
applicable to category
(e.g., FDA, MHRA, EMA, ICH GCP) and financial regulations (e.g., Sarbanes-Oxley Act, GAAP).Thorough knowledge and proven success in negotiation, change management, and stakeholder collaboration
.Must be a self-starter, fast learner, solid collaborator, and solid team player with ability to work independently with minimal supervision.Must have solid strategic thinking, analytical, negotiation, financial, problem-solving, decision-making, time management, change management, and organizational skills with
demonstrated
ability to work in a fast-paced environment and adapt to changing business plans and priorities.Must have solid interpersonal, verbal, and written communication skills, including confidence and ability to provide clear and concise verbal and written communications and
facilitate
presentations to Exelixis' and vendors' individual contributors, functional managers, department heads,
and
senior executives
.Must have solid ability to focus on details and provide high-quality deliverables.Must have solid ability to
identify
and communicate issues and risks.Must have solid focus on customer service and solid ability to build and
maintain
relationships.Must have solid ability to influence without direct authority.Must have solid computer skills, including knowledge of Microsoft Outlook, Word, Excel, and PowerPoint, as well as ability to quickly learn new software systems.Experience with Ariba,
Agiloft
or similar contract lifecycle management system, Jira Service Management preferred.Must
e
mbraces
Exelixis' core values: Be Exceptional; Excel for Patients; Exceed Together.JOB COMPLEXITY:Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors or complex issues where various factors are involved.Exercises judgment in selecting methods, techniques, and evaluation criteria for obtaining results.Builds productive and collaborative internal and external working relationships to achieve value objectives.#LI-EZ1If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!Our compensation reflects the cost of labor across severalU.S. geographic markets, and we pay differently based on those defined markets.
The base pay range for this positionis $138,000 - $196,500 annually. The base pay range may take into account the candidate's geographic region, which will adjust the pay depending on the specific work location. The base pay offered will take into account the candidate's geographic region, job-related knowledge, skills, experience and internal equity, among other factors.In addition to the base salary, as part of our Total Rewards program, Exelixis offers comprehensive employee benefits package, including a 401k plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
Employees are also eligible for a discretionary annual bonus program, or if field sales staff, a sales-based incentive plan.
Exelixis also offers employees the opportunity to purchase company stock, and receive long-term incentives, 15 accrued vacation days in their first year, 17 paid holidays including a company-wide winter shutdown in December, and up to 10 sick days throughout the calendar year.
DISCLAIMERThe preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
#J-18808-Ljbffr