Archdiocese of Chicago
Senior Administrative Assistant
Archdiocese of Chicago, Chicago, Illinois, United States, 60290
Opportunities at Parishes in the Archdiocese of Chicago
Our Lady of Mount Carmel Church708 West Belmont AvenueChicago, IL
Description:
The Senior Administrative Assistant is responsible for all assigned functions of the front office for the Parish Ministry Center (PMC). These functions are defined by the Pastor and/or Operations Director.Duties and Responsibilities include but are not limited to:Accountable to the Operations Director for the efficient operation of the office and for the quality of clerical assistance provided to the staff of the PMC.Exhibits cordiality and spirit of service to the entire PMC and School staff as well as any visitors.Handles confidential information discreetly.Answers telephone and front door promptly, records messages accurately, and communicates messages to appropriate staff members in a timely manner.Manages the scheduling and processing for baptisms, marriages, funerals, etc., maintaining mandatory records according to Parish/Archdiocese guidelines, including any correspondence.Maintains immaculate historical sacramental records.Manages and maintains accurate records for mass intentions.Accountable for preparing a portion of the first draft of the weekly bulletin.Works with Operations Director on maintenance of parishioner database and payment platform.Manages yearly Annual Catholic Appeal preparation for the OLMC parish.Maintains an organized workplace.Performs duties and responsibilities as designated by the Pastor/Operations Director.Requirements:
Office experience required.Excellent communication skills, both internally and externally.Ability to multi-task.Anticipate needs and take necessary steps to address them.Personal Traits: Ability to communicate and work as a team member.Other: Must demonstrate understanding, respect and support for Catholic Church teaching, mission, and values.Special Directions:Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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Our Lady of Mount Carmel Church708 West Belmont AvenueChicago, IL
Description:
The Senior Administrative Assistant is responsible for all assigned functions of the front office for the Parish Ministry Center (PMC). These functions are defined by the Pastor and/or Operations Director.Duties and Responsibilities include but are not limited to:Accountable to the Operations Director for the efficient operation of the office and for the quality of clerical assistance provided to the staff of the PMC.Exhibits cordiality and spirit of service to the entire PMC and School staff as well as any visitors.Handles confidential information discreetly.Answers telephone and front door promptly, records messages accurately, and communicates messages to appropriate staff members in a timely manner.Manages the scheduling and processing for baptisms, marriages, funerals, etc., maintaining mandatory records according to Parish/Archdiocese guidelines, including any correspondence.Maintains immaculate historical sacramental records.Manages and maintains accurate records for mass intentions.Accountable for preparing a portion of the first draft of the weekly bulletin.Works with Operations Director on maintenance of parishioner database and payment platform.Manages yearly Annual Catholic Appeal preparation for the OLMC parish.Maintains an organized workplace.Performs duties and responsibilities as designated by the Pastor/Operations Director.Requirements:
Office experience required.Excellent communication skills, both internally and externally.Ability to multi-task.Anticipate needs and take necessary steps to address them.Personal Traits: Ability to communicate and work as a team member.Other: Must demonstrate understanding, respect and support for Catholic Church teaching, mission, and values.Special Directions:Internal Candidates (existing employees) – Please complete the subject field of your email with the following: “Internal Candidate – Job Title – Full name”External Candidates - Please complete the subject field of your email with the following: “Job Title – Full name”
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