Gila, County of (AZ)
Deputy Director Finance
Gila, County of (AZ), Globe, Arizona, United States, 85501
The purpose of the Deputy Director Finance is to assist the Director Finance position with the overall planning and management of the operations of the Gila County Finance Department to achieve the department's mission to provide prudent management of the financial operations, recommend and implement sound fiscal policies, safeguard public assets and the accountability of public funds. Prepares and tracks Agreements in accordance with GASB standards.Additionally, this position provides technical and management oversight in administering the County’s procurement and contracts functions.SUPERVISORY RESPONSIBILITIES
Regularly assigns work to other employees and supervises related activities. Provides recommendations on employee disciplinary actions; hiring new employees; handling employee grievances; employee promotions and salary increases and discharging employees. Makes final decisions on scheduling work hours of employees; evaluating employee performance; employee training; employee coaching and granting time off.ESSENTIAL DUTIES AND RESPONSIBILITIES
Selects, plans, assigns, supervises, and evaluates work activities of subordinate personnel, including direct, comprehensive supervision of assigned accounting, purchasing and contract staff duties; interviews and selects employees for hire, trains employees, performs employee performance evaluations and performs disciplinary actions.Serves as the principal buyer and contracts administrator for Gila County and ensures County and departmental compliance with State and Federal laws, Gila County ordinances and County procurement policies and procedures. Principle buyer duties include: compiling and preparing bid documents and requests for proposals, including advertising, vendor inquiries and recommendation for award of contracts, oversees and reviews procurement work produced by subordinates to ensure conformance with County policies and State and Federal laws, ordinances, rules and regulations. Contracts administrator duties include: developing contracts, inter-governmental agreements (IGA) and memorandum of understanding (MOU) and oversees and reviews contract work produced by subordinates to ensure conformance with County policies and State and Federal laws, ordinances, rules and regulations.Participates in and helps to develop overall preparation and administration of department budget and fiscal matters for approval of Director. As assigned coordinates and leads budget discussions with County Elected Offices and Departments in preparation of the annual budget process. Meets with auditors from the Auditor General’s Office regarding audit processes, inquiries, findings, and policy implementation. Manages assigned departmental administrative and operational functions. Analyzes department results, prepares financial reports, and provides recommendations to Director on how to improve results and service delivery.May present monthly budget status to the Board of Supervisors and advise County Elected Offices and Departments on budget matters.Supervises the development, compiling, conducting and monitoring of advertisements, prebids, and bid openings and staff’s coordination with departments on evaluation of requests for proposals, requests for qualifications, invitations for bid, and statements of qualification for required services and consulting contracts to ensure compliance with statutes and policy.Assists the Director Finance position in identifying and resolving problems, analyzing financial data for accuracy, reviewing and evaluating the efficiency and effectiveness of financial services provided. May act as Director Finance as needed.Helps develop County policies and procedures and ensures compliance with County and departmental policies and procedures; develops and implements department plans and programs, identifies operational problems and develops solutions, and participates in development and implementation of strategic plan and fiscal responsibility of Finance Department budget.Identifies and implements systems for operational improvement to decrease turn-around and streamline processes for all purchasing and contract work while working cooperatively with management, departments and staff to provide quality seamless customer service. Recommends revised procedures for the effective operation of the department to the Director Finance and Board of Supervisors.Reviews County’s accounting principles, practices and procedures, and fiscal records to ensure compliance with County, State and Federal regulations.Evaluates, recommends, develops, implements and maintains internal accounting and financial process controls within the Finance Department and reports to the Director.Prepares, tracks and reports lease agreements. Provides information and reporting to assist in the preparation of the annual financial statements and annual audit.Performs other duties as assigned.MINIMUM EDUCATION REQUIRED
Bachelor’s Degree in Accounting, Finance, Public or Business Administration or a related field or equivalent combination of education, training and experience.MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED
Five (5) years governmental accounting experience; or equivalent combination of education, training and experience.PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED
Certified Public Accountant License preferred.Must possess and maintain a valid Driver’s License.KNOWLEDGE REQUIRED
Accounting and Finance; administration and management; Uniform Accounting Manual; extensive knowledge of governmental practices, purchasing and contracting, including considerable knowledge of local, State and Federal government laws, regulations, Statutes, and ordinances, State laws and UAMAC procurement guidelines. Knowledge of accounting principles as they relate to procurement and the maintenance of purchasing records, government expenditure of public funds, ability to exercise independent judgment and discretion in establishing, applying, and interpreting policies and procedures. Ability to establish and maintain effective working relationships with County officials, employees, vendors and other purchasing professionals. Ability to develop/formulate short and long range goals, objectives and solutions pertaining to County programs/projects and recommend a course of action.SKILLS REQUIRED
Analytical thinking; ability to manage workload between purchasing staff; critical thinking; customer service; communicating diplomatically; active listening; problem recognition; problem solving; time management and multi-tasking; typing and data entry.ABILITIES REQUIRED
Make sense of multiple information; multi-task; make sense of multiple data; read and write at a professional level; express one's self orally; recognize problems and make sense of multiple information. Ability to understand and analyze accounting and purchasing information and records; accurately perform a variety of clerical purchasing functions; ensure compliance with purchasing regulations, standards and policies; manage staff in maintaining purchasing documentation and records; supervise and communicate effectively and follow oral/written instructions.PHYSICAL DEMANDS
Occasionally stands to present and stands to attend to customers.Regularly sits to complete report, to operate computers, to complete a program and to attend to other duties.May be required to lift work related materials or equipment of 25 lbs. in weight or more.Constantly requires dexterity for keyboard, mouse and calculator operation.Routinely walks to, from and between work sites; routinely bends side to side, forward, backward to reach and grab; occasionally twists side to side to reach and grab.WORK ENVIRONMENT
Incumbents in this position constantly spends time in office environment where the physical demands require sitting for extended periods of time; may work under stress of deadlines.SAFETY RISK EXPOSURE
Incumbents in this position are generally not exposed to safety risk. On rare occasions may become exposed to occasional telephone verbal abuse by customers or citizens.PROTECTIVE GEAR & SAFETY MANUALS
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.CONSEQUENCES OF ERROR
Potential errors can have legal ramifications, loss of funding, loss of organization’s credibility.
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Regularly assigns work to other employees and supervises related activities. Provides recommendations on employee disciplinary actions; hiring new employees; handling employee grievances; employee promotions and salary increases and discharging employees. Makes final decisions on scheduling work hours of employees; evaluating employee performance; employee training; employee coaching and granting time off.ESSENTIAL DUTIES AND RESPONSIBILITIES
Selects, plans, assigns, supervises, and evaluates work activities of subordinate personnel, including direct, comprehensive supervision of assigned accounting, purchasing and contract staff duties; interviews and selects employees for hire, trains employees, performs employee performance evaluations and performs disciplinary actions.Serves as the principal buyer and contracts administrator for Gila County and ensures County and departmental compliance with State and Federal laws, Gila County ordinances and County procurement policies and procedures. Principle buyer duties include: compiling and preparing bid documents and requests for proposals, including advertising, vendor inquiries and recommendation for award of contracts, oversees and reviews procurement work produced by subordinates to ensure conformance with County policies and State and Federal laws, ordinances, rules and regulations. Contracts administrator duties include: developing contracts, inter-governmental agreements (IGA) and memorandum of understanding (MOU) and oversees and reviews contract work produced by subordinates to ensure conformance with County policies and State and Federal laws, ordinances, rules and regulations.Participates in and helps to develop overall preparation and administration of department budget and fiscal matters for approval of Director. As assigned coordinates and leads budget discussions with County Elected Offices and Departments in preparation of the annual budget process. Meets with auditors from the Auditor General’s Office regarding audit processes, inquiries, findings, and policy implementation. Manages assigned departmental administrative and operational functions. Analyzes department results, prepares financial reports, and provides recommendations to Director on how to improve results and service delivery.May present monthly budget status to the Board of Supervisors and advise County Elected Offices and Departments on budget matters.Supervises the development, compiling, conducting and monitoring of advertisements, prebids, and bid openings and staff’s coordination with departments on evaluation of requests for proposals, requests for qualifications, invitations for bid, and statements of qualification for required services and consulting contracts to ensure compliance with statutes and policy.Assists the Director Finance position in identifying and resolving problems, analyzing financial data for accuracy, reviewing and evaluating the efficiency and effectiveness of financial services provided. May act as Director Finance as needed.Helps develop County policies and procedures and ensures compliance with County and departmental policies and procedures; develops and implements department plans and programs, identifies operational problems and develops solutions, and participates in development and implementation of strategic plan and fiscal responsibility of Finance Department budget.Identifies and implements systems for operational improvement to decrease turn-around and streamline processes for all purchasing and contract work while working cooperatively with management, departments and staff to provide quality seamless customer service. Recommends revised procedures for the effective operation of the department to the Director Finance and Board of Supervisors.Reviews County’s accounting principles, practices and procedures, and fiscal records to ensure compliance with County, State and Federal regulations.Evaluates, recommends, develops, implements and maintains internal accounting and financial process controls within the Finance Department and reports to the Director.Prepares, tracks and reports lease agreements. Provides information and reporting to assist in the preparation of the annual financial statements and annual audit.Performs other duties as assigned.MINIMUM EDUCATION REQUIRED
Bachelor’s Degree in Accounting, Finance, Public or Business Administration or a related field or equivalent combination of education, training and experience.MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED
Five (5) years governmental accounting experience; or equivalent combination of education, training and experience.PROFESSIONAL CREDENTIALS REQUIRED/PREFERRED
Certified Public Accountant License preferred.Must possess and maintain a valid Driver’s License.KNOWLEDGE REQUIRED
Accounting and Finance; administration and management; Uniform Accounting Manual; extensive knowledge of governmental practices, purchasing and contracting, including considerable knowledge of local, State and Federal government laws, regulations, Statutes, and ordinances, State laws and UAMAC procurement guidelines. Knowledge of accounting principles as they relate to procurement and the maintenance of purchasing records, government expenditure of public funds, ability to exercise independent judgment and discretion in establishing, applying, and interpreting policies and procedures. Ability to establish and maintain effective working relationships with County officials, employees, vendors and other purchasing professionals. Ability to develop/formulate short and long range goals, objectives and solutions pertaining to County programs/projects and recommend a course of action.SKILLS REQUIRED
Analytical thinking; ability to manage workload between purchasing staff; critical thinking; customer service; communicating diplomatically; active listening; problem recognition; problem solving; time management and multi-tasking; typing and data entry.ABILITIES REQUIRED
Make sense of multiple information; multi-task; make sense of multiple data; read and write at a professional level; express one's self orally; recognize problems and make sense of multiple information. Ability to understand and analyze accounting and purchasing information and records; accurately perform a variety of clerical purchasing functions; ensure compliance with purchasing regulations, standards and policies; manage staff in maintaining purchasing documentation and records; supervise and communicate effectively and follow oral/written instructions.PHYSICAL DEMANDS
Occasionally stands to present and stands to attend to customers.Regularly sits to complete report, to operate computers, to complete a program and to attend to other duties.May be required to lift work related materials or equipment of 25 lbs. in weight or more.Constantly requires dexterity for keyboard, mouse and calculator operation.Routinely walks to, from and between work sites; routinely bends side to side, forward, backward to reach and grab; occasionally twists side to side to reach and grab.WORK ENVIRONMENT
Incumbents in this position constantly spends time in office environment where the physical demands require sitting for extended periods of time; may work under stress of deadlines.SAFETY RISK EXPOSURE
Incumbents in this position are generally not exposed to safety risk. On rare occasions may become exposed to occasional telephone verbal abuse by customers or citizens.PROTECTIVE GEAR & SAFETY MANUALS
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department.CONSEQUENCES OF ERROR
Potential errors can have legal ramifications, loss of funding, loss of organization’s credibility.
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