City of Burbank, CA
WORKERS' COMPENSATION REPRESENTATIVE II
City of Burbank, CA, Burbank, California, United States, 91520
Salary :
$53,385.02 - $73,591.96 Annually
Location :
Burbank, CA
Job Type:
Full-Time
Job Number:
240985B2
Department:
Management Services
Opening Date:
03/12/2024
Definition
OPEN COMPETITIVE RECRUITMENT
Open to all qualified candidates.
Tentative examination dates for this recruitment:Week of TBD - Blind supplemental scoringWeek of TBD - Oral interview
Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.
Under direction, to administer assigned claims (Medical Only (MO), Indemnity, Future Medical (FM) and litigated claims) filed against the City's Self-Insured and Self-Administered Workers' Compensation Program; to perform a variety of advanced clerical and basic administrative duties in connection with the administration of the City's Workers' Compensation Program, including, but not limited to New Loss Setup, First Response of Injury (FROI) and Subsequent Response of Injury (SROI), Centers for Medicare and Medicaid Services (CMS), Insurance Services Office (ISO), lost time, and accounts payable (AP) reporting, and check processing; to follow established protocols to ensure that claims are handled in the most effective way while delivering a customer-centric claims service; and perform related work as required.
Essential Functions
Responsible for workers' compensation functions requiring technical and specialized knowledge; reviews, examines, investigates, analyzes, and resolves workers' compensation claims; develops strategic action plans to bring claims to a prompt and equitable resolution; identifies key interested parties and obtains recorded statements as necessary; assesses witnesses' credibility; analyzes and resolves conflicts in the evidence; determines claim compensability based on witness statements and other evidence; accepts or delays claims and makes recommendations to Workers' Compensation Administrator regarding claim denials; establishes appropriate reserve levels based on estimate of financial exposure and updates reserves upon receipt of new information; accurately determines average weekly wages and workers' compensation benefit rates and pays benefits timely; directs appropriate staff to issue notices; makes payments in accordance with state-mandated requirements; interacts with injured employees to ensure awareness and understanding of the workers' compensation process, requirements, and statutory benefits; assesses subrogation potential and pursues reimbursement; negotiates claim settlements within established limits; presents settlement recommendations to business partners, if required; independently resolves liens without defense attorney involvement; serves as a liaison between medical providers, claimants, legal professionals, and business partners; informs business partners of injured employees' work restrictions and coordinates appropriate limited duty assignments; reviews medical reports to ensure that the appropriate American Medical Association (AMA) guidelines have been applied when rating permanent impairment; communicates with defense attorneys and business partners on litigated cases and develops strategies for a claim resolution; develops litigation strategy with legal counsel; prepares or reviews legal documents for submission to the Workers' Compensation Board; manages all discovery requests by the defense attorney; attends and participates in hearings when requested; audits incoming invoices and/or bills for accuracy and appropriateness; coordinates medical treatment for injured employees and interacts with medical providers regarding employees' medical history and job requirements; processes treatment requests in line with applicable state-mandated Utilization Review standards; coordinates with field investigators when conducting compensability, subrogation or sub- rosa investigations; prepares claim status reports and presents to business partners; complies with excess insurance reporting requirements and seeks reimbursement where appropriate; seeks reimbursement from co-defendants or subsequent injury funds; identifies and reports all suspected fraudulent activity to the appropriate authorities and/or state agencies; complies with Medicare Set Aside (MSA) obligations; stays abreast of applicable laws, new trends, pending legislation, and case law related to workers' compensation; manages outgoing payments in a timely manner; effectively manages business partners and other communications and maintains claim notes and status; assists medical providers, vendors, and supervisors with questions and inquiries in order to provide proper care and treatment for injured employees; contacts and/or advises injured workers regarding procedures and regulations; reviews all incoming reports of injury; reviews all files open for over one year for potential closure; may assist in coordinating light duty assignments; investigates compensability and subrogation issues; reviews and processes benefit payments and other documents for accuracy; authorizes appropriate payments within pre-established limits; prepares and maintains accurate reports and records, both manually and electronically; supervises personnel engaged in maintenance of complex record keeping system; adheres to California Labor Code, regulatory requirements, and Memorandums of Understanding; performs other related duties as assigned.
Minimum Qualifications
Employment Standards:
Knowledge of workers' compensation law, regulations, case law, labor code, claims management, disability rating systems, and medical terminology; employee care policies and procedures; technical areas such as award calculations, permanent disability (PD) rating, structured settlements, catastrophic claims management, MSA, identification of complex medical conditions; knowledge and application of AMA Guides; modern office methods, procedures and equipment, including filing systems; workers' compensation statutory time frames and benefits, statutory form filing requirements, and claims handling and payment techniques; City procedures; payroll and budget procedures; basic arithmetic and accounting; spelling, grammar, and punctuation.
Skill in time management and organizational skills; providing excellent customer service; effective analytical and interpretive skills; conducting thorough investigations; effectively managing business partners; operating modern computers and related software; computing benefits in a timely and accurate manner.
Ability to prioritize and juggle multiple tasks simultaneously; effectively negotiate settlements; estimate medical reserves based on treatment history and life expectancy; estimating indemnity benefits based on life expectancy; establish and maintain accurate monetary reserves; communicate effectively, both orally and in writing; maintain strict confidentiality regarding employee, business partner, and vendor information; exercise sound judgment and critical thinking; conduct thorough investigations; establish and maintain effective working relationships with supervisors, fellow employees, and the public; deal effectively with medical, legal, and other professionals; understand and apply a wide variety of legal requirements, technical procedures, and policies; understand medical terminology; develop and organize records and reports; understand and explain a wide variety of technical procedures and policies; work independently and exercise judgment and initiative in performing assigned duties.
Education/Training:
Graduation from high school or equivalent, five years of increasingly responsible clerical work, and two years of workers' compensation claims experience, including at least one year of experience handling California Labor Code §4850 claims.
License & Certificates:
A valid California Self-Insurance Administrator's Certificate at time of appointment and obtain a minimum of 20 hours post-designation workers' compensation training every two years as required by the State of California. All required licenses and certificates must be maintained throughout employment in this classification.
Supplemental Information
A valid California Class "C" Driver's License or equivalent may be required at time of appointment.
This job title is represented by the Burbank City Employees' Association (BCEA)
The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits: https://www.burbankca.gov/web/management-services/employee-benefits
Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here: https://www.burbankca.gov/web/management-services/benefits-summary-sheets
Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.
01
You must answer the following question in order to be considered for the position. The purpose of this Supplemental Questionnaire is to give you an opportunity to provide additional information regarding your specific qualifications for the position of Workers' Compensation Representative II. This Supplemental Questionnaire is considered part of your application process and will be evaluated along with your application on a competitive basis to determine which applicants will proceed to the next step in the selection process.INSTRUCTIONSAnswer should be complete, specific, and precise. Incomplete, illegible, vague, or excessively long responses to any question may disqualify you from being considered further for the position. Please be specific in answering the Supplemental Questions, as they will be used to evaluate which applicants will be given further consideration in the process. DO NOT answer, "see resume" or "see application" as these are not valid answers. Click "Yes" to reflect that you have read and understand this statement.
YesNo
02
Please describe your definition of a Claim Form - DWC-1.
03
How would you deal with a difficult client?
04
Please describe your definition of a First Aid, Medical Only, and Future Medical claims.
05
Please describe your experience in adjusting Future Medical and Medical Only claims.
06
What is your definition of a Stipulation Request for Award and a Compromise and Release?
07
Please describe how a medical provider would request treatment for an injured worker.
08
Please describe your efforts in pursuing claims to settlement and or closure.
09
To be considered for this position you must have a valid California Self-Insurance Administrator's Certificate. Do you currently possess this certificate?
YesNo
10
How many years of increasingly responsible clerical work do you possess?
No Experience1 year - 3 years3 years - 4 years5 years +
11
How many years of workers' compensation claims do you possess?
No experience0-11 months12-23 months24-36 months+
12
What's your highest level of education?
High School DiplomaSome CollegeAssociates DegreeBachelors Degree
13
How many years or experience do you have in handling California Labor Code §4850 claims?
No experience0-11 months1+ years2+ years
14
I understand that all requested information must be furnished on the application itself. Resumes and/or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I do not provide information on my application under Education, Experience, and/or License and Certificates sections that I meet the minimum qualifications for the position I am applying for, I will be deemed "not qualified" and may not proceed in the recruitment.
YES
Required Question
$53,385.02 - $73,591.96 Annually
Location :
Burbank, CA
Job Type:
Full-Time
Job Number:
240985B2
Department:
Management Services
Opening Date:
03/12/2024
Definition
OPEN COMPETITIVE RECRUITMENT
Open to all qualified candidates.
Tentative examination dates for this recruitment:Week of TBD - Blind supplemental scoringWeek of TBD - Oral interview
Dates may change due to unforeseen circumstances. Candidates who pass each phase of the recruitment process will be notified of the official examination dates.
Under direction, to administer assigned claims (Medical Only (MO), Indemnity, Future Medical (FM) and litigated claims) filed against the City's Self-Insured and Self-Administered Workers' Compensation Program; to perform a variety of advanced clerical and basic administrative duties in connection with the administration of the City's Workers' Compensation Program, including, but not limited to New Loss Setup, First Response of Injury (FROI) and Subsequent Response of Injury (SROI), Centers for Medicare and Medicaid Services (CMS), Insurance Services Office (ISO), lost time, and accounts payable (AP) reporting, and check processing; to follow established protocols to ensure that claims are handled in the most effective way while delivering a customer-centric claims service; and perform related work as required.
Essential Functions
Responsible for workers' compensation functions requiring technical and specialized knowledge; reviews, examines, investigates, analyzes, and resolves workers' compensation claims; develops strategic action plans to bring claims to a prompt and equitable resolution; identifies key interested parties and obtains recorded statements as necessary; assesses witnesses' credibility; analyzes and resolves conflicts in the evidence; determines claim compensability based on witness statements and other evidence; accepts or delays claims and makes recommendations to Workers' Compensation Administrator regarding claim denials; establishes appropriate reserve levels based on estimate of financial exposure and updates reserves upon receipt of new information; accurately determines average weekly wages and workers' compensation benefit rates and pays benefits timely; directs appropriate staff to issue notices; makes payments in accordance with state-mandated requirements; interacts with injured employees to ensure awareness and understanding of the workers' compensation process, requirements, and statutory benefits; assesses subrogation potential and pursues reimbursement; negotiates claim settlements within established limits; presents settlement recommendations to business partners, if required; independently resolves liens without defense attorney involvement; serves as a liaison between medical providers, claimants, legal professionals, and business partners; informs business partners of injured employees' work restrictions and coordinates appropriate limited duty assignments; reviews medical reports to ensure that the appropriate American Medical Association (AMA) guidelines have been applied when rating permanent impairment; communicates with defense attorneys and business partners on litigated cases and develops strategies for a claim resolution; develops litigation strategy with legal counsel; prepares or reviews legal documents for submission to the Workers' Compensation Board; manages all discovery requests by the defense attorney; attends and participates in hearings when requested; audits incoming invoices and/or bills for accuracy and appropriateness; coordinates medical treatment for injured employees and interacts with medical providers regarding employees' medical history and job requirements; processes treatment requests in line with applicable state-mandated Utilization Review standards; coordinates with field investigators when conducting compensability, subrogation or sub- rosa investigations; prepares claim status reports and presents to business partners; complies with excess insurance reporting requirements and seeks reimbursement where appropriate; seeks reimbursement from co-defendants or subsequent injury funds; identifies and reports all suspected fraudulent activity to the appropriate authorities and/or state agencies; complies with Medicare Set Aside (MSA) obligations; stays abreast of applicable laws, new trends, pending legislation, and case law related to workers' compensation; manages outgoing payments in a timely manner; effectively manages business partners and other communications and maintains claim notes and status; assists medical providers, vendors, and supervisors with questions and inquiries in order to provide proper care and treatment for injured employees; contacts and/or advises injured workers regarding procedures and regulations; reviews all incoming reports of injury; reviews all files open for over one year for potential closure; may assist in coordinating light duty assignments; investigates compensability and subrogation issues; reviews and processes benefit payments and other documents for accuracy; authorizes appropriate payments within pre-established limits; prepares and maintains accurate reports and records, both manually and electronically; supervises personnel engaged in maintenance of complex record keeping system; adheres to California Labor Code, regulatory requirements, and Memorandums of Understanding; performs other related duties as assigned.
Minimum Qualifications
Employment Standards:
Knowledge of workers' compensation law, regulations, case law, labor code, claims management, disability rating systems, and medical terminology; employee care policies and procedures; technical areas such as award calculations, permanent disability (PD) rating, structured settlements, catastrophic claims management, MSA, identification of complex medical conditions; knowledge and application of AMA Guides; modern office methods, procedures and equipment, including filing systems; workers' compensation statutory time frames and benefits, statutory form filing requirements, and claims handling and payment techniques; City procedures; payroll and budget procedures; basic arithmetic and accounting; spelling, grammar, and punctuation.
Skill in time management and organizational skills; providing excellent customer service; effective analytical and interpretive skills; conducting thorough investigations; effectively managing business partners; operating modern computers and related software; computing benefits in a timely and accurate manner.
Ability to prioritize and juggle multiple tasks simultaneously; effectively negotiate settlements; estimate medical reserves based on treatment history and life expectancy; estimating indemnity benefits based on life expectancy; establish and maintain accurate monetary reserves; communicate effectively, both orally and in writing; maintain strict confidentiality regarding employee, business partner, and vendor information; exercise sound judgment and critical thinking; conduct thorough investigations; establish and maintain effective working relationships with supervisors, fellow employees, and the public; deal effectively with medical, legal, and other professionals; understand and apply a wide variety of legal requirements, technical procedures, and policies; understand medical terminology; develop and organize records and reports; understand and explain a wide variety of technical procedures and policies; work independently and exercise judgment and initiative in performing assigned duties.
Education/Training:
Graduation from high school or equivalent, five years of increasingly responsible clerical work, and two years of workers' compensation claims experience, including at least one year of experience handling California Labor Code §4850 claims.
License & Certificates:
A valid California Self-Insurance Administrator's Certificate at time of appointment and obtain a minimum of 20 hours post-designation workers' compensation training every two years as required by the State of California. All required licenses and certificates must be maintained throughout employment in this classification.
Supplemental Information
A valid California Class "C" Driver's License or equivalent may be required at time of appointment.
This job title is represented by the Burbank City Employees' Association (BCEA)
The City of Burbank offers excellent employee benefits, please click on the following link for additional information regarding employee benefits: https://www.burbankca.gov/web/management-services/employee-benefits
Additionally, there are Benefit Summary Sheets for each represented and unrepresented employee group that provide a more detailed summary of benefits. There are also some Benefit Summary Sheets for specific job titles. To access the Benefit Summary Sheets, please click here: https://www.burbankca.gov/web/management-services/benefits-summary-sheets
Please note, employee benefits vary based on employment status - full-time or part-time; regular or temporary, and many benefits are not applicable to temporary employees.
01
You must answer the following question in order to be considered for the position. The purpose of this Supplemental Questionnaire is to give you an opportunity to provide additional information regarding your specific qualifications for the position of Workers' Compensation Representative II. This Supplemental Questionnaire is considered part of your application process and will be evaluated along with your application on a competitive basis to determine which applicants will proceed to the next step in the selection process.INSTRUCTIONSAnswer should be complete, specific, and precise. Incomplete, illegible, vague, or excessively long responses to any question may disqualify you from being considered further for the position. Please be specific in answering the Supplemental Questions, as they will be used to evaluate which applicants will be given further consideration in the process. DO NOT answer, "see resume" or "see application" as these are not valid answers. Click "Yes" to reflect that you have read and understand this statement.
YesNo
02
Please describe your definition of a Claim Form - DWC-1.
03
How would you deal with a difficult client?
04
Please describe your definition of a First Aid, Medical Only, and Future Medical claims.
05
Please describe your experience in adjusting Future Medical and Medical Only claims.
06
What is your definition of a Stipulation Request for Award and a Compromise and Release?
07
Please describe how a medical provider would request treatment for an injured worker.
08
Please describe your efforts in pursuing claims to settlement and or closure.
09
To be considered for this position you must have a valid California Self-Insurance Administrator's Certificate. Do you currently possess this certificate?
YesNo
10
How many years of increasingly responsible clerical work do you possess?
No Experience1 year - 3 years3 years - 4 years5 years +
11
How many years of workers' compensation claims do you possess?
No experience0-11 months12-23 months24-36 months+
12
What's your highest level of education?
High School DiplomaSome CollegeAssociates DegreeBachelors Degree
13
How many years or experience do you have in handling California Labor Code §4850 claims?
No experience0-11 months1+ years2+ years
14
I understand that all requested information must be furnished on the application itself. Resumes and/or attachments may be included, but CANNOT BE SUBSTITUTED for a completed application form. A resume submitted in lieu of an application will not be sufficient. Furthermore, "See resume" is not an acceptable response under Duties. An application containing this response may be deemed incomplete. If I do not provide information on my application under Education, Experience, and/or License and Certificates sections that I meet the minimum qualifications for the position I am applying for, I will be deemed "not qualified" and may not proceed in the recruitment.
YES
Required Question