Prospect Park Alliance
Manager, Event Sales
Prospect Park Alliance, Brooklyn, New York, United States, 11210
Job Type
Full-time
Description
JOB OVERVIEW
The Event Sales Manager oversees, supports and cultivates prospective and future venue rental and event planning for prospective and future clients. This position is the first point-of-contact for potential clients/vendors and provides general administrative support related to venue sales and events. This position reports directly to the Director, Venue Operations + Events.
ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES
Respond to general inquiries and provide specific information about park venues to prospective and current clients, including availability, features, restrictions, and contract termsFacilitate tours of each venue to prospective clients and provide thorough follow up to close event salesManage and maintain accuracy of the events calendar to alleviate scheduling conflicts and review events calendar with Venue Manager on a weekly basisOversee the planning and logistical needs related to the production of events including, attending site visits with clients and caterers as neededWorks closely with Finance team to maintain and update client event files including Invoicing clients according to contract terms and monitoring accounts receivable and recording weekly rental deposit reportsPartner with with the Marketing team to analyze metrics and statistical data that outlines the progress of the rentals department; Provide schedules of clients to Marketing and Development departments monthlyPlan and execute Venue Open House events throughout the year, including contracting vendors, setting up and breaking the space down, and promoting the open house event to potential clientsAttend various industry events and develop relationships with industry insiders; work with Director to brainstorm additional types of rental clients to do outreach toDevelop marketing and promotional strategies through a targeted focus client approach to cultivate awareness of potential clientsCollect and maintain required documents from caterers, including licenses and certificates of insuranceSupervise and oversee the Seasonal/Per diem administrative support staff, as neededPerforms other job-related duties and functions as assigned
Requirements
EDUCATION & EXPERIENCE
(4-7) years work experience in Event Sales and Planning, Hospitality Management, Business Development Operations or other relevant experienceAssociates or Bachelor's degree a plus but not requiredA valid NYS Driver's LicenseCOMPETENCIES
(Knowledge, Skills & Personal Attributes)
Passion for the Alliance Mission & Core Values : A passion for public parks and environmental conservation combined with a commitment to treating others with respect, appreciating individual differences and embracing the values of diversity, equity and inclusionEthics & Integrity : Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactionsJob Specific Knowledge :Sales & Promotion : The ability to listen to clients, understand their interests, wants and needs and translate this into the promotion of a value proposition leading to the renting of event space
Event Planning & Logistics : Ability to plan and create small and/or large-scale personal events such as ceremonies, weddings, formal parties from event conceptualization to the coordination of the all event logistics and administrative details including budgeting, scheduling, site preparation, transportation and parking, arranging for speakers or entertainers, décor, event security, catering, coordinating with third party vendors, and emergency plans
Project Management : Contributes to setting work priorities and direction. Recommends additional resources that would improve effectiveness and helps others access required resource
Customer Service : Outgoing and highly engaging personality with superior hospitality and people facing skills which effectively engages and influences others. Exhibits a strong commitment to delivering excellent and responsive service to clients and event attendeesPlanning, Organizing + Problem Solving : Seeks information and input to fully understand the cause of problems. Draws logical conclusions. Take action to remove obstacles and address problems before they impact performance and results. Makes effective decisions about work task priorities based on level of authority. Assesses risks before making a decision; does not take unnecessary risksFocus of Results + Impact : Ability to set priorities, meet deadlines and goals. Highly motivated to consistently produce high quality work and achieve desired outcomes, and results; ability to be detail-oriented and consistently strive to produce accurate information. Provides information in a timely manner and usable form for others, completes all work according to procedures and standards and can effectively manage stress in a fast-paced environmentSelf-Management, Collaboration + Teamwork : Ability to work independently or as a member of the ream; committed to working in collaboration with others, promoting cooperation and commitment to others and being a positive team contributorCommunication Skills : Ability to convey concepts and make presentations in a clear, culturally competent and understandable manner. Demonstrates effective listening skills and openness to other people's ideas and suggestionsCommitment to Best Management Practices + Operating Protocols : Understands and follows best management practices; complies with organizational requirements including processes and practices in the administrative areas to best support the operating goals and requirements of the department and organizationTechnology : Proficient with automated technologies that support area of responsibility including G-Suite and Microsoft Office SuiteCOMPENSATION + BENEFIT DETAILS
Job Grade: 5 (Specialist + Project Managers)Salary: $65,000Work Hours: 35-40 hours per week, minimumFLSA Status: Exempt- The Alliance offers a comprehensive benefits package including:
- Medical, Dental, Vision
- Supplemental Options: AFLAC, Flexible Spending Account, Dependent Care FSA + Commuter Benefits, Pet Insurance
- 403b Contributions + 2% Employer Contributions
*Salary offered is based on a number of factors, including job-related knowledge, skills, and experience
WORKING CONDITIONS & PHYSICAL DEMANDS
Work is normally performed in an interior office setting which does not subject the employee to any hazardous or unusual elementsRequires operating motor vehicle, and use of a desktop, laptop, or video display terminalRequires routine physical movements with limited physical exertionRequires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms
Diversity Makes Us Stronger Together
: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunity for all employees and applicants for employment.
Salary Description
Annual salary offered for position is $65,000
Full-time
Description
JOB OVERVIEW
The Event Sales Manager oversees, supports and cultivates prospective and future venue rental and event planning for prospective and future clients. This position is the first point-of-contact for potential clients/vendors and provides general administrative support related to venue sales and events. This position reports directly to the Director, Venue Operations + Events.
ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES
Respond to general inquiries and provide specific information about park venues to prospective and current clients, including availability, features, restrictions, and contract termsFacilitate tours of each venue to prospective clients and provide thorough follow up to close event salesManage and maintain accuracy of the events calendar to alleviate scheduling conflicts and review events calendar with Venue Manager on a weekly basisOversee the planning and logistical needs related to the production of events including, attending site visits with clients and caterers as neededWorks closely with Finance team to maintain and update client event files including Invoicing clients according to contract terms and monitoring accounts receivable and recording weekly rental deposit reportsPartner with with the Marketing team to analyze metrics and statistical data that outlines the progress of the rentals department; Provide schedules of clients to Marketing and Development departments monthlyPlan and execute Venue Open House events throughout the year, including contracting vendors, setting up and breaking the space down, and promoting the open house event to potential clientsAttend various industry events and develop relationships with industry insiders; work with Director to brainstorm additional types of rental clients to do outreach toDevelop marketing and promotional strategies through a targeted focus client approach to cultivate awareness of potential clientsCollect and maintain required documents from caterers, including licenses and certificates of insuranceSupervise and oversee the Seasonal/Per diem administrative support staff, as neededPerforms other job-related duties and functions as assigned
Requirements
EDUCATION & EXPERIENCE
(4-7) years work experience in Event Sales and Planning, Hospitality Management, Business Development Operations or other relevant experienceAssociates or Bachelor's degree a plus but not requiredA valid NYS Driver's LicenseCOMPETENCIES
(Knowledge, Skills & Personal Attributes)
Passion for the Alliance Mission & Core Values : A passion for public parks and environmental conservation combined with a commitment to treating others with respect, appreciating individual differences and embracing the values of diversity, equity and inclusionEthics & Integrity : Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactionsJob Specific Knowledge :Sales & Promotion : The ability to listen to clients, understand their interests, wants and needs and translate this into the promotion of a value proposition leading to the renting of event space
Event Planning & Logistics : Ability to plan and create small and/or large-scale personal events such as ceremonies, weddings, formal parties from event conceptualization to the coordination of the all event logistics and administrative details including budgeting, scheduling, site preparation, transportation and parking, arranging for speakers or entertainers, décor, event security, catering, coordinating with third party vendors, and emergency plans
Project Management : Contributes to setting work priorities and direction. Recommends additional resources that would improve effectiveness and helps others access required resource
Customer Service : Outgoing and highly engaging personality with superior hospitality and people facing skills which effectively engages and influences others. Exhibits a strong commitment to delivering excellent and responsive service to clients and event attendeesPlanning, Organizing + Problem Solving : Seeks information and input to fully understand the cause of problems. Draws logical conclusions. Take action to remove obstacles and address problems before they impact performance and results. Makes effective decisions about work task priorities based on level of authority. Assesses risks before making a decision; does not take unnecessary risksFocus of Results + Impact : Ability to set priorities, meet deadlines and goals. Highly motivated to consistently produce high quality work and achieve desired outcomes, and results; ability to be detail-oriented and consistently strive to produce accurate information. Provides information in a timely manner and usable form for others, completes all work according to procedures and standards and can effectively manage stress in a fast-paced environmentSelf-Management, Collaboration + Teamwork : Ability to work independently or as a member of the ream; committed to working in collaboration with others, promoting cooperation and commitment to others and being a positive team contributorCommunication Skills : Ability to convey concepts and make presentations in a clear, culturally competent and understandable manner. Demonstrates effective listening skills and openness to other people's ideas and suggestionsCommitment to Best Management Practices + Operating Protocols : Understands and follows best management practices; complies with organizational requirements including processes and practices in the administrative areas to best support the operating goals and requirements of the department and organizationTechnology : Proficient with automated technologies that support area of responsibility including G-Suite and Microsoft Office SuiteCOMPENSATION + BENEFIT DETAILS
Job Grade: 5 (Specialist + Project Managers)Salary: $65,000Work Hours: 35-40 hours per week, minimumFLSA Status: Exempt- The Alliance offers a comprehensive benefits package including:
- Medical, Dental, Vision
- Supplemental Options: AFLAC, Flexible Spending Account, Dependent Care FSA + Commuter Benefits, Pet Insurance
- 403b Contributions + 2% Employer Contributions
*Salary offered is based on a number of factors, including job-related knowledge, skills, and experience
WORKING CONDITIONS & PHYSICAL DEMANDS
Work is normally performed in an interior office setting which does not subject the employee to any hazardous or unusual elementsRequires operating motor vehicle, and use of a desktop, laptop, or video display terminalRequires routine physical movements with limited physical exertionRequires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms
Diversity Makes Us Stronger Together
: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunity for all employees and applicants for employment.
Salary Description
Annual salary offered for position is $65,000