Washington University in St. Louis
Senior Director Business Operations - Department of Medicine
Washington University in St. Louis, Saint Louis, Missouri, United States, 63146
Scheduled Hours: 40Position Summary
Responsible for managing and directing the financial affairs of all financial and system support activities within a department with the largest scope as measured by revenue, expenses, transactions, staff, and faculty, including the management of business office services and personnel at the university. A minimum of 600 million in revenue and expense and at least 600 faculty.Primary Duties & ResponsibilitiesPrepares, creates, coordinates and prioritizes financial operations for the entire Department operating budget.Continuously monitors, directs and analyzes operations and financial performance spanning all missions of the university (research, clinical, and instruction) with the goal of protecting bottom lines for the entire department.Oversees the process for bi-annual budget preparation, planning, and monthly reporting.Performs financial analysis on a variety of projects as requested by Leadership.Coordinates with all areas of the university analyzing financial issues related to the Department.Provides expertise and guidance to Leadership in ensuring compliance with operating budget, salary guidelines, University policies and procedures, and Department policies and procedures.Manages cost/process improvement process for Department.Compiles monthly financial reports.Develops standard practices and procedures for business administration. Creates a comprehensive, effective information system for administering the financial requirements for budgeting and reporting, working with IS to develop and implement the system and monitoring results.Supervises business office staff monitoring performance, management and allocation of workload, conducting evaluations and recruitment/hiring.Oversees department service agreements and reconciles expenses to establish annual rate structure. Participates as needed in the negotiation of various agreements including service, industry, clinical research. Conducts annual reviews of contracts to ascertain opportunities to renegotiate.Manages centralized payroll, billing and collections, purchasing and disbursements.Reviews and approves regular operating budget transactions and capital asset (plant fund) transactions. Reviews and approves all budget adjustments made by the Department.Reviews and develops rate structures for various "charge-back" services.Represents the Department on committees within the School of Medicine and the University.Develops, implements, and maintains appropriate policies & procedures for the Central Division and the department to help ensure the business of the Central Division and the Department is managed in an organized and efficient manner.Assists the Chair and Executive Director in strategic planning and implementing activities for the Department including (1) new programs, (2) new faculty, (3) resources, (4) space, (5) strategic initiatives, (6) clinical practice, (7) teaching and training programs.Preferred QualificationsMaster's degree and Certified Public Accountant/Certified Managerial Accountant.Demonstrates understanding of generally accepted accounting principles, not-for-profit entities, and particularly institutions of higher learning.Ability to analyze and resolve highly difficult problems, to integrate information from multiple sources, to utilize creative thinking and to exercise considerable judgment and resourcefulness.Possess strong interpersonal, communication, organization, management, and supervisory skills.Diplomacy and confidentiality needed due to highly sensitive information utilized or accessed.Experience in an automated/integrated data processing environment, computer and network literate.Required QualificationsBachelor’s degree in Accounting or Finance.At least ten years’ experience in a financial, accounting, budgeting, auditing, or planning function with a minimum of five years supervising three or more personnel.Grade : G18Salary Range : $129,800.00 - $228,400.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. Individuals with a commitment to these values are encouraged to apply.
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Responsible for managing and directing the financial affairs of all financial and system support activities within a department with the largest scope as measured by revenue, expenses, transactions, staff, and faculty, including the management of business office services and personnel at the university. A minimum of 600 million in revenue and expense and at least 600 faculty.Primary Duties & ResponsibilitiesPrepares, creates, coordinates and prioritizes financial operations for the entire Department operating budget.Continuously monitors, directs and analyzes operations and financial performance spanning all missions of the university (research, clinical, and instruction) with the goal of protecting bottom lines for the entire department.Oversees the process for bi-annual budget preparation, planning, and monthly reporting.Performs financial analysis on a variety of projects as requested by Leadership.Coordinates with all areas of the university analyzing financial issues related to the Department.Provides expertise and guidance to Leadership in ensuring compliance with operating budget, salary guidelines, University policies and procedures, and Department policies and procedures.Manages cost/process improvement process for Department.Compiles monthly financial reports.Develops standard practices and procedures for business administration. Creates a comprehensive, effective information system for administering the financial requirements for budgeting and reporting, working with IS to develop and implement the system and monitoring results.Supervises business office staff monitoring performance, management and allocation of workload, conducting evaluations and recruitment/hiring.Oversees department service agreements and reconciles expenses to establish annual rate structure. Participates as needed in the negotiation of various agreements including service, industry, clinical research. Conducts annual reviews of contracts to ascertain opportunities to renegotiate.Manages centralized payroll, billing and collections, purchasing and disbursements.Reviews and approves regular operating budget transactions and capital asset (plant fund) transactions. Reviews and approves all budget adjustments made by the Department.Reviews and develops rate structures for various "charge-back" services.Represents the Department on committees within the School of Medicine and the University.Develops, implements, and maintains appropriate policies & procedures for the Central Division and the department to help ensure the business of the Central Division and the Department is managed in an organized and efficient manner.Assists the Chair and Executive Director in strategic planning and implementing activities for the Department including (1) new programs, (2) new faculty, (3) resources, (4) space, (5) strategic initiatives, (6) clinical practice, (7) teaching and training programs.Preferred QualificationsMaster's degree and Certified Public Accountant/Certified Managerial Accountant.Demonstrates understanding of generally accepted accounting principles, not-for-profit entities, and particularly institutions of higher learning.Ability to analyze and resolve highly difficult problems, to integrate information from multiple sources, to utilize creative thinking and to exercise considerable judgment and resourcefulness.Possess strong interpersonal, communication, organization, management, and supervisory skills.Diplomacy and confidentiality needed due to highly sensitive information utilized or accessed.Experience in an automated/integrated data processing environment, computer and network literate.Required QualificationsBachelor’s degree in Accounting or Finance.At least ten years’ experience in a financial, accounting, budgeting, auditing, or planning function with a minimum of five years supervising three or more personnel.Grade : G18Salary Range : $129,800.00 - $228,400.00 / AnnuallyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.EEO/AA StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.Diversity StatementWashington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences, and perspectives. Individuals with a commitment to these values are encouraged to apply.
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