All American Home Care, LLC
CLERK/TREASURER- ESTANCIA NM
All American Home Care, LLC, Roswell, New Mexico, us, 88202
Employment Opportunities Use the Government Jobs tab to search through your municipality's employment opportunities. Subscribe to job posting notifications to be automatically alerted of the latest career opportunities by clicking on the Notify Me button.Featured job listings display on the top of all job listings and are designed to stand out from the others.After completing all the steps, click Preview to open a preview of your listing in a new window or click Proceed to Checkout where you can purchase the listing for the duration you specified.Classification: UNCLASSIFIED - AppointedFor more than 100 years, people have come to rest in the "Heart of New Mexico". Estancia (which means "resting place") is rich in history and character. Throughout recorded history, Estancia has been a popular stopping point for travelers, thanks to its clean spring-fed lake. The area has been historically associated with agriculture, including cattle ranching and farming. The Town of Estancia has made the visual attractiveness of the commercial district and preservation of a small-town atmosphere a high priority.Estancia can be considered the area's most aggressive communities with respect to providing amenities to its citizens. Estancia boasts an agricultural award-winning public library. Arthur Park, with its lake, provides area residents and visitors with fishing, picnicking and other recreational opportunities. The town is the first community in the Estancia Valley to build an aquatic Center (swimming pool) and remains the only public pool in the county. Estancia is also home to the Torrance County Fairgrounds and rodeo arena, as well as the Annual Estancia Punkin Chunkin'. The town also hosts various summer park activities including an annual fireworks display and music festivals.For job description and application, you may access the Town of Estancia’s website at www.townofestancia.com
or you can pick up an application at Town Hall located at 513 Williams Ave. Estancia, NM 87016.Should you have any questions, please do not hesitate to contact Town Hall at 505-384-2708.GENERAL PURPOSE:Performs high level administrative, technical and professional work, directing and supervising the administration of the town government.SUPERVISION RECEIVED:This position of Clerk/Administrator/Treasurer serves directly under the Mayor and is an unclassified, at-will position.DESIRED MINIMUM QUALIFICATIONS:Education and Experience:
Graduation from an accredited four-year college or university with a degree in public administration, business management or a closely related field, or five (5) years experience as a municipal administrator.NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, human resources, public works, public safety and community development.Skill in preparing and administering municipal budgets; ability to plan, direct, and administer municipal programs. Knowledge of governmental financial software, such as Caselle, MIP, or Tyler. Ability to use Microsoft Suites, Adobe and other editing software. The skill and ability to conduct intensive research.Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively supervise subordinates in the administrative offices.Must be able to speak, read and write utilizing the English language.SPECIAL REQUIREMENTS:Must be bondableMust obtain the Clerk’s Certification Program within three (3) years of hire.Must obtain Chief Procurement Officer Certificate within one (1) year hire.KEY TASKS, DUTIES AND RESPONSIBILITIES:Specific duties at this time include, but are not limited to the following:As a Department Head it will be your responsibility to be generally familiar with all of the tasks, duties and responsibilities of all employees within your department, with the goal of being capable of filling in for other employees as needed.Prepare reconciliation/audit reports to be presented to the Board of Trustees as deemed necessary by the Board of Trustees.Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.Provides professional advice to the Board of Trustees and Department Heads; makes presentations to Board of Trustees, commission, civic groups and the general public.Directly supervises the municipality’s administrative office and its employees, which include the Deputy Clerk, General Office Clerk, and Finance/Utility Administrative Assistant. Also, may supervise MVD Manager, Library Director and Code Enforcement Officer. Determines work procedures, prepares work schedules and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.Issues written and oral instructions; assigns duties and examines work for exactness, neatness and conformance to policies and procedures.Prepares a variety of studies, reports and related information for decision purposes.Submits monthly, quarterly and yearly reports and audits to the various State Agencies.Sees that laws and ordinances are faithfully performed, organized, maintained and updated regularly, as needed.Prepares and submits a preliminary annual town budget for approval by the Board of Trustees. Administers the adopted budget of the Town. Supervises and tracks accounts and records in the manner prescribed by the Board of Trustees; this includes monthly and quarterly bank reconciliation. Supervises the depositing and safekeeping of all money belonging to the municipality.Advises the Board of Trustees of financial conditions, current and future needs of the Town.Attends all meetings of the Board of Trustees at which the Board may require attendance. Records the minutes of each meeting. Keeps in custody all minutes, contracts, ordinances and resolutions approved by the Board of Trustees. These are permanent records of the municipality and the Clerk is accountable for their safe keeping and retention. Responsible for maintaining established parliamentary procedures.Keeps custody of official Town records and abides by State of New Mexico IPRA (Public Records) laws.Clerk/Treasurer will serve as the Chief Procurement Officer, making sure all departments adheres to the procurement code.Makes appointments for the Mayor and handles his/her correspondence as well as correspondence on behalf of the Town.Prepares rating and evaluation reports on the personnel under his/her supervision at such intervals as deemed necessary by the Board of Trustees and the Personnel Ordinance.As Clerk/Administrator/Treasurer, you will be besieged with requests for information from local citizens and from persons and organizations outside the municipality. You will need to acquire a good general understanding of what services your municipality offers, which department is responsible for what, how certain procedures work and where to refer people to get answers to their questions and responses to their problems. Maintaining good public relations is one of the key responsibilities for you and people who work in your office.Upon request, furnish copies of municipal records that are considered public record.Represent the municipality to all the people who come in, telephone or write for information. The promptness, courtesy and efficiency with which you and your office handle these contacts is what creates the municipality’s image with the public.PERIPHERAL DUTIES:Recommends for adoption by the Board such measures, as Mayor may deem necessary or expedient.Prepares and submits to the Board such reports as may be required by that Board or as Mayor or Clerk may deem it advisable to submit.Travel with the Mayor for lobbying activities and/or legislative meetings.The Clerk/Administrator/Treasurer works as part of the office team and assists with office procedures whenever required.The Clerk/Administrator/Treasurer is responsible for overseeing staff training.Shall be responsible for assisting with and/or completing and administering grant and/or loan applications.DUTIES NOT EXCLUSIVE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.TOOL AND EQUIPMENT USED:Requires frequent use of personal computer, including word processing, spreadsheet and accounting programs, calculator, telephone, copier and fax machine.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The Clerk/Administrator/Treasurer works in the Town’s administrative offices, but the job requirements will require periodic driving to other Town locations and driving to events on behalf of the Town. A Town vehicle may be provided, or the Clerk/Administrator/Treasurer may be required to use a personal vehicle for which appropriate mileage reimbursement will be paid.The noise level in the work environment is usually moderately quiet.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, talk, walk, see and hear. The employee is frequently required to use hands, arms and fingers, handle, feel objects, tools, keyboards and telephones.The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision and the ability to adjust focus. (Read books, memos, ledgers, computer screens, etc.).The employee must occasionally drive a vehicle.SELECTION GUIDELINES:Formal application, rating of education and experience, oral interviews and reference check; job related test might be required. This is an appointed position, with the Clerk/Administrator/Treasurer serving at the pleasure of the Mayor, with the approval of the Board of Trustees.JOB DESCRIPTION NOT A CONTRACT:The job description does not constitute an employment agreement between the Town of Estancia and employee and is subject to change by the Town of Estancia at its discretion or as requirements of the job change.The employee is not required to disclose information about any physical or mental limitations that the employee believes will not interfere with the employee’s capability to do the job. On the other hand, if the employee wants the Town of Estancia to consider special arrangements to accommodate a physical or mental impairment, the employee may identify that impairment and suggest the kind of accommodation that the employee believes would be appropriate.Qualifications
DESIRED MINIMUM QUALIFICATIONS:Education and Experience: Graduation from an accredited four-year college or university with a degree in public administration, business management or a closely related field, or five (5) years experience as a municipal administrator.NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, human resources, public works, public safety and community development.Skill in preparing and administering municipal budgets; ability to plan, direct, and administer municipal programs. Knowledge of governmental financial software, such as Caselle, MIP, or Tyler. Ability to use Microsoft Suites, Adobe and other editing software. The skill and ability to conduct intensive research.Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively supervise subordinates in the administrative offices.Must be able to speak, read and write utilizing the English language.Special Requirements
SPECIAL REQUIREMENTS:Must be bondableMust obtain the Clerk’s Certification Program within three (3) years of hire.Must obtain Chief Procurement Officer Certificate within one (1) year hire.
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or you can pick up an application at Town Hall located at 513 Williams Ave. Estancia, NM 87016.Should you have any questions, please do not hesitate to contact Town Hall at 505-384-2708.GENERAL PURPOSE:Performs high level administrative, technical and professional work, directing and supervising the administration of the town government.SUPERVISION RECEIVED:This position of Clerk/Administrator/Treasurer serves directly under the Mayor and is an unclassified, at-will position.DESIRED MINIMUM QUALIFICATIONS:Education and Experience:
Graduation from an accredited four-year college or university with a degree in public administration, business management or a closely related field, or five (5) years experience as a municipal administrator.NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, human resources, public works, public safety and community development.Skill in preparing and administering municipal budgets; ability to plan, direct, and administer municipal programs. Knowledge of governmental financial software, such as Caselle, MIP, or Tyler. Ability to use Microsoft Suites, Adobe and other editing software. The skill and ability to conduct intensive research.Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively supervise subordinates in the administrative offices.Must be able to speak, read and write utilizing the English language.SPECIAL REQUIREMENTS:Must be bondableMust obtain the Clerk’s Certification Program within three (3) years of hire.Must obtain Chief Procurement Officer Certificate within one (1) year hire.KEY TASKS, DUTIES AND RESPONSIBILITIES:Specific duties at this time include, but are not limited to the following:As a Department Head it will be your responsibility to be generally familiar with all of the tasks, duties and responsibilities of all employees within your department, with the goal of being capable of filling in for other employees as needed.Prepare reconciliation/audit reports to be presented to the Board of Trustees as deemed necessary by the Board of Trustees.Provides leadership and direction in the development of short and long range plans; gathers, interprets, and prepares data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.Provides professional advice to the Board of Trustees and Department Heads; makes presentations to Board of Trustees, commission, civic groups and the general public.Directly supervises the municipality’s administrative office and its employees, which include the Deputy Clerk, General Office Clerk, and Finance/Utility Administrative Assistant. Also, may supervise MVD Manager, Library Director and Code Enforcement Officer. Determines work procedures, prepares work schedules and expedites workflow; studies and standardizes procedures to improve efficiency and effectiveness of operations.Issues written and oral instructions; assigns duties and examines work for exactness, neatness and conformance to policies and procedures.Prepares a variety of studies, reports and related information for decision purposes.Submits monthly, quarterly and yearly reports and audits to the various State Agencies.Sees that laws and ordinances are faithfully performed, organized, maintained and updated regularly, as needed.Prepares and submits a preliminary annual town budget for approval by the Board of Trustees. Administers the adopted budget of the Town. Supervises and tracks accounts and records in the manner prescribed by the Board of Trustees; this includes monthly and quarterly bank reconciliation. Supervises the depositing and safekeeping of all money belonging to the municipality.Advises the Board of Trustees of financial conditions, current and future needs of the Town.Attends all meetings of the Board of Trustees at which the Board may require attendance. Records the minutes of each meeting. Keeps in custody all minutes, contracts, ordinances and resolutions approved by the Board of Trustees. These are permanent records of the municipality and the Clerk is accountable for their safe keeping and retention. Responsible for maintaining established parliamentary procedures.Keeps custody of official Town records and abides by State of New Mexico IPRA (Public Records) laws.Clerk/Treasurer will serve as the Chief Procurement Officer, making sure all departments adheres to the procurement code.Makes appointments for the Mayor and handles his/her correspondence as well as correspondence on behalf of the Town.Prepares rating and evaluation reports on the personnel under his/her supervision at such intervals as deemed necessary by the Board of Trustees and the Personnel Ordinance.As Clerk/Administrator/Treasurer, you will be besieged with requests for information from local citizens and from persons and organizations outside the municipality. You will need to acquire a good general understanding of what services your municipality offers, which department is responsible for what, how certain procedures work and where to refer people to get answers to their questions and responses to their problems. Maintaining good public relations is one of the key responsibilities for you and people who work in your office.Upon request, furnish copies of municipal records that are considered public record.Represent the municipality to all the people who come in, telephone or write for information. The promptness, courtesy and efficiency with which you and your office handle these contacts is what creates the municipality’s image with the public.PERIPHERAL DUTIES:Recommends for adoption by the Board such measures, as Mayor may deem necessary or expedient.Prepares and submits to the Board such reports as may be required by that Board or as Mayor or Clerk may deem it advisable to submit.Travel with the Mayor for lobbying activities and/or legislative meetings.The Clerk/Administrator/Treasurer works as part of the office team and assists with office procedures whenever required.The Clerk/Administrator/Treasurer is responsible for overseeing staff training.Shall be responsible for assisting with and/or completing and administering grant and/or loan applications.DUTIES NOT EXCLUSIVE:The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.TOOL AND EQUIPMENT USED:Requires frequent use of personal computer, including word processing, spreadsheet and accounting programs, calculator, telephone, copier and fax machine.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The Clerk/Administrator/Treasurer works in the Town’s administrative offices, but the job requirements will require periodic driving to other Town locations and driving to events on behalf of the Town. A Town vehicle may be provided, or the Clerk/Administrator/Treasurer may be required to use a personal vehicle for which appropriate mileage reimbursement will be paid.The noise level in the work environment is usually moderately quiet.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is frequently required to sit, talk, walk, see and hear. The employee is frequently required to use hands, arms and fingers, handle, feel objects, tools, keyboards and telephones.The employee must occasionally lift and/or move up to 25 pounds.Specific vision abilities required by this job include close vision and the ability to adjust focus. (Read books, memos, ledgers, computer screens, etc.).The employee must occasionally drive a vehicle.SELECTION GUIDELINES:Formal application, rating of education and experience, oral interviews and reference check; job related test might be required. This is an appointed position, with the Clerk/Administrator/Treasurer serving at the pleasure of the Mayor, with the approval of the Board of Trustees.JOB DESCRIPTION NOT A CONTRACT:The job description does not constitute an employment agreement between the Town of Estancia and employee and is subject to change by the Town of Estancia at its discretion or as requirements of the job change.The employee is not required to disclose information about any physical or mental limitations that the employee believes will not interfere with the employee’s capability to do the job. On the other hand, if the employee wants the Town of Estancia to consider special arrangements to accommodate a physical or mental impairment, the employee may identify that impairment and suggest the kind of accommodation that the employee believes would be appropriate.Qualifications
DESIRED MINIMUM QUALIFICATIONS:Education and Experience: Graduation from an accredited four-year college or university with a degree in public administration, business management or a closely related field, or five (5) years experience as a municipal administrator.NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, human resources, public works, public safety and community development.Skill in preparing and administering municipal budgets; ability to plan, direct, and administer municipal programs. Knowledge of governmental financial software, such as Caselle, MIP, or Tyler. Ability to use Microsoft Suites, Adobe and other editing software. The skill and ability to conduct intensive research.Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with employees, city officials and the public; ability to efficiently and effectively supervise subordinates in the administrative offices.Must be able to speak, read and write utilizing the English language.Special Requirements
SPECIAL REQUIREMENTS:Must be bondableMust obtain the Clerk’s Certification Program within three (3) years of hire.Must obtain Chief Procurement Officer Certificate within one (1) year hire.
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