Practice Assistant - Intellectual Property

Firm SummaryWhite & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work.It's not just about our global network of offices; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.Position SummaryThe Practice Assistant (PA) plays a crucial role in supporting attorneys by performing a diverse range of administrative tasks. The PA must demonstrate a flexible and results-oriented approach to handle the complex and demanding nature of the assigned practice. The Intellectual Property Practice Assistant collaborates closely with the Intellectual Property team, as well as other Firm departments, to deliver top-tier legal services to clients. The PA will be required to execute a variety of tasks with precision and discretion and will skillfully multi-task and prioritize assignments for multiple individuals. This role demands a high level of organizational skill, attention to detail, and the ability to thrive in a dynamic and fast-paced environment.Duties and AccountabilitiesProficient in handling various types of intellectual property filingsManage client invoicing and collections filesTrack and communicate patent prosecution deadlinesQuickly locate patents, patent applications and IP rules and articles on the InternetDraft and send reporting letters to clientsDraft routing letters, shell responses, memos, reports, and e-mails in Firm and department style and formatConduct IP research and compile data as requiredDevelop a thorough understanding of the Firm's docketing procedures and IP docket managementKeep case teams informed about project status, including any issues or concernsQuickly learn and master new software suites (i.e., Firm and practice-related software applications: Foundation IP, CPA, IPDAS, and various patent specific search databases)Manage outside vendor databases and process invoices in a timely mannerCreate and maintain Outlook contacts and e-mail distribution listsPlan and coordinate attorneys' schedule, appointments, conferences and meetingsMonitor, review and organize, according to priority, all incoming correspondenceDraft, proofread for accuracy, and release time sheetsMaintain accurate client and matter listsComplete conflict search reports and opening entriesCreate and maintain filesManage project folders and recordsAssist with client development, marketing initiatives, proposals and research. Maintain marketing materials for the departmentManage and coordinate extensive and complex domestic/international travel arrangements. Prepare business itineraries and business-trip documentation packsManage and submit expense reportsKeep Desk Reference information up to date and keep it easily accessible for use by other Practice AssistantsQualificationsAt least five (5) years of law firm experience in IP or IP litigation case workExcellent interpersonal skills and ability to work in a demanding environment, liaising with all levels of staff and attorneys and clientsAbility to multi-task and prioritize work in a fast-paced environmentSkilled in comprehending and complying with instructionsStrong written and verbal communication skillsExceptional organizational skills and diligence in follow-throughPositive and initiative driven approachMust work well independently, and as part of a teamLocation and ReportingThis is a hybrid role based in our Boston office.This role reports to the Boston Office Operations Manager.Equal OpportunitiesWhite & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.BenefitsWhite & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

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