University of California - Santa Barbara
Basic Needs Specialist
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Payroll Title:
STDT LIFE DEV SPEC 2 (004563)
Job Code:
004563
Job Open Date:
8/1/24
Application Review Begins:
8/16/24
Department Code (Name):
FINC (FINANCIAL AID OFFICE - Operation)
Percentage of Time:
100
Union Code (Name):
99
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Grade:
Grade 18
Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $25.77 - $30.20/hour.
Full Salary Range:
The full salary range for this position is $25.77 - $43.58/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location:
1101 SAASB
Working Days and Hours:
Monday - Friday, 8:00AM - 5:00PM
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations); Eligible upon completion of 6-month probationary period.Special Instructions:For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University. OFAS Mission Statement: The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families. We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department.Brief Summary of Job Duties:The Basic Needs Specialist reports directly to the Basic Needs and Rapid Rehousing Manager. UCSB Basic Needs programs and services are constantly developing and expanding critical new efforts to support student basic needs. The Basic Needs specialist works in a dynamic setting to support critical basic needs work. This position would support the Basic Needs and Rapid Rehousing manager not only in existing efforts but also new initiatives and programs. The Basic Needs Specialist supports the administrative, communication and programmatic needs of the Basic Needs and Rapid Rehousing Manager. As Basic Needs encompasses a variety of campus stakeholders this role requires excellent written and verbal communication skills. During peak seasons basic needs programs can be impacted, and the basic needs specialist would provide programmatic support to ensure timely response for applicants as needed. This includes but is not limited to the Halal Kosher Grocery Program, the Undocumented Students Grocery Program, the Basic Needs Technology program and more. The basic needs specialist will work well independently as well as with a larger basic needs team on campus to ensure the success of programs and services.Required Qualifications:Bachelor's degree in related area and / or equivalent experience / trainingAbility to work with a diverse student population.Flexibility to work with others in a wide variety of circumstancesAbility to compose and write grammatically correct correspondence and memos.Ability to solve problems, conduct research and present solutions to management.Preferred Qualifications:1-3 years Administrative experience in higher education setting1-3 years Experience in Basic Needs programming or services in higher educationSpecial Conditions of Employment:Satisfactory criminal history background checkMandated Child Abuse ReporterUCSB is a Tobacco-Free environmentAbility to travel on occasionMust maintain valid CA DL, a clean DMV record and enrollment in DMV Pull-Notice ProgramJob Functions and Percentages of Time:35% Program Coordination & Student Support -
Maintains a broad and functional understanding of basic needs programs at UCSB. Responsible for keeping current knowledge of issues impacting basic needs programs in higher education and UCSB campus. Maintains knowledge of student populations most likely to be impacted by food and housing insecurity in higher education. Provides programmatic support for basic needs and rapid rehousing pilot program initiatives, such as coordinating partners meetings and related tasks that arise from mapping the needs of new projects. Supports the implementation of new projects in the pilot phase. Assists with processing, communications efforts, and other tasks related to successful pilot initiatives. Identifies challenges within new projects and works with the Basic Needs and Rapid Rehousing Manager to address these. Supports current programs during peak seasons by communicating with participants about program updates, processing inventory needs, delivering program materials such as food, laptop devices and other items from storage areas to key basic needs access hubs across campus. These programs include but are not limited to the Undocumented Students Services Grocery Voucher Program, the Basic Needs Technology Program, the Halal and Kosher Grocery Program and others. Serves as a direct contact for programs as needed to support students experiencing a basic needs challenge as efficiently and timely as possible. Advises and counsels students in basic needs programs and steps to access resources on campus and in the community specific to the student's needs. Uses critical skills such as communication, problem solving and analysis to best support students in need in urgent cases that require quick action and/or referral to other basic needs support programs. Maintains access and an understanding of systems such as Gaucho Blue, zones, key basic needs program information and other systems as needed in order to best support the Basic Needs and Rapid Rehousing Manager. Participates and contributes to several campus wide basic needs committees, including the Direct Services Committee, Financial Wellness Committee and the Basic Needs Technology Coalition. Participates in larger stakeholder initiatives such as campus quarterly Basic Needs All Partners Meetings. As opportunities arise, participates and represents UCSB in other committee spaces for UC Office of the President, state, and federal program partnerships. Provides administrative support such as booking space reservations, other logistical support and documenting/ note taking as needed for committees and events. Streamlines communication efforts amongst programs (new and existing) as needed. Presents information about basic needs programs and services at UCSB to campus partners, committees, students, community members and other stakeholders as needed.35% Administrative Support and Communication -
Communicates with partners across campus and within the community regarding basic needs programs, events and opportunities to partner on new initiatives and existing programs. Communicates with new and existing vendors to understand pricing and products, relays information to partners as needed and identifies recommendations for new purchases for basic needs programs or rapid rehousing legislative funding. Maintains an understanding of UCSB systems for procurement, flex card and Concur. Assists with scheduling for the Basic Needs and Rapid Rehousing Manager and programs including committees, partner meetings, event planning and more. Provides general support in the onboarding of new student staff to basic needs programs, sends information about training opportunities, schedules general program training meetings and introductory meetings to existing partners. Supports the planning and coordination of events Basic Needs team members will participate in such as the Enrollment Services Fair and other outreach efforts, that may require purchasing, outreach material creation and more. Serves as an additional back up for basic needs space access in times of staffing shortages such as the Food Security and Basic Needs Advising Center, Sustainability Center, and other basic needs support spaces open to the public.15% Development / Grants Support/ Reporting -
Provides support to the Basic Needs and Rapid Rehousing Manager in drafting, gathering data, reviewing and submitting proposals for both internal and external funding opportunities. Assists in reporting requirements outlined by UC Office of the President for Basic Needs State Funds and Rapid Rehousing Legislative funding. Supports the Basic Needs and Rapid Rehousing Manager in preparation and submission of reports annually, as well as data collection and other preparation throughout the academic year. Coordinates meetings with representatives from the Office of Development to ensure timely submission of development reports describing donor funded projects. Supports the tracking and database maintenance and documentation of donor funded initiatives.10% Budget -
Maintains working knowledge of current Basic Needs and Rapid Rehousing budgets for UCSB funded programs and projects, campus allocations and updates therein. Supports the Basic Needs and Rapid Rehousing Manager in monitoring of expenses, and tracking programmatic spending. Provides support to Basic Needs and Rapid Rehousing Manager and other key personnel for fiscal closing tasks.5% Other -
Other administrative duties as assignedUC Vaccination Programs PolicyAs a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).
Federal, state, or local public health directives may impose additional requirements.Equal Opportunity/Affirmative Action StatementUC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable AccommodationsThe University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
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STDT LIFE DEV SPEC 2 (004563)
Job Code:
004563
Job Open Date:
8/1/24
Application Review Begins:
8/16/24
Department Code (Name):
FINC (FINANCIAL AID OFFICE - Operation)
Percentage of Time:
100
Union Code (Name):
99
Employee Class (Appointment Type):
Staff: Career
FLSA Status:
Non-Exempt
Classified Indicator Description (Personnel Program):
PSS
Salary Grade:
Grade 18
Hiring/Budgeted Salary or Hourly Range:
The budgeted salary range that the University reasonably expects to pay for this position is $25.77 - $30.20/hour.
Full Salary Range:
The full salary range for this position is $25.77 - $43.58/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.
Work Location:
1101 SAASB
Working Days and Hours:
Monday - Friday, 8:00AM - 5:00PM
Benefits Eligibility:
Full Benefits
Type of Remote or Hybrid Work Arrangement, if applicable:
Hybrid (Both UC & Non-UC locations); Eligible upon completion of 6-month probationary period.Special Instructions:For full consideration, please include a resume and a cover letter as part of your application.Department Marketing Statement:The Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University. OFAS Mission Statement: The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families. We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department.Brief Summary of Job Duties:The Basic Needs Specialist reports directly to the Basic Needs and Rapid Rehousing Manager. UCSB Basic Needs programs and services are constantly developing and expanding critical new efforts to support student basic needs. The Basic Needs specialist works in a dynamic setting to support critical basic needs work. This position would support the Basic Needs and Rapid Rehousing manager not only in existing efforts but also new initiatives and programs. The Basic Needs Specialist supports the administrative, communication and programmatic needs of the Basic Needs and Rapid Rehousing Manager. As Basic Needs encompasses a variety of campus stakeholders this role requires excellent written and verbal communication skills. During peak seasons basic needs programs can be impacted, and the basic needs specialist would provide programmatic support to ensure timely response for applicants as needed. This includes but is not limited to the Halal Kosher Grocery Program, the Undocumented Students Grocery Program, the Basic Needs Technology program and more. The basic needs specialist will work well independently as well as with a larger basic needs team on campus to ensure the success of programs and services.Required Qualifications:Bachelor's degree in related area and / or equivalent experience / trainingAbility to work with a diverse student population.Flexibility to work with others in a wide variety of circumstancesAbility to compose and write grammatically correct correspondence and memos.Ability to solve problems, conduct research and present solutions to management.Preferred Qualifications:1-3 years Administrative experience in higher education setting1-3 years Experience in Basic Needs programming or services in higher educationSpecial Conditions of Employment:Satisfactory criminal history background checkMandated Child Abuse ReporterUCSB is a Tobacco-Free environmentAbility to travel on occasionMust maintain valid CA DL, a clean DMV record and enrollment in DMV Pull-Notice ProgramJob Functions and Percentages of Time:35% Program Coordination & Student Support -
Maintains a broad and functional understanding of basic needs programs at UCSB. Responsible for keeping current knowledge of issues impacting basic needs programs in higher education and UCSB campus. Maintains knowledge of student populations most likely to be impacted by food and housing insecurity in higher education. Provides programmatic support for basic needs and rapid rehousing pilot program initiatives, such as coordinating partners meetings and related tasks that arise from mapping the needs of new projects. Supports the implementation of new projects in the pilot phase. Assists with processing, communications efforts, and other tasks related to successful pilot initiatives. Identifies challenges within new projects and works with the Basic Needs and Rapid Rehousing Manager to address these. Supports current programs during peak seasons by communicating with participants about program updates, processing inventory needs, delivering program materials such as food, laptop devices and other items from storage areas to key basic needs access hubs across campus. These programs include but are not limited to the Undocumented Students Services Grocery Voucher Program, the Basic Needs Technology Program, the Halal and Kosher Grocery Program and others. Serves as a direct contact for programs as needed to support students experiencing a basic needs challenge as efficiently and timely as possible. Advises and counsels students in basic needs programs and steps to access resources on campus and in the community specific to the student's needs. Uses critical skills such as communication, problem solving and analysis to best support students in need in urgent cases that require quick action and/or referral to other basic needs support programs. Maintains access and an understanding of systems such as Gaucho Blue, zones, key basic needs program information and other systems as needed in order to best support the Basic Needs and Rapid Rehousing Manager. Participates and contributes to several campus wide basic needs committees, including the Direct Services Committee, Financial Wellness Committee and the Basic Needs Technology Coalition. Participates in larger stakeholder initiatives such as campus quarterly Basic Needs All Partners Meetings. As opportunities arise, participates and represents UCSB in other committee spaces for UC Office of the President, state, and federal program partnerships. Provides administrative support such as booking space reservations, other logistical support and documenting/ note taking as needed for committees and events. Streamlines communication efforts amongst programs (new and existing) as needed. Presents information about basic needs programs and services at UCSB to campus partners, committees, students, community members and other stakeholders as needed.35% Administrative Support and Communication -
Communicates with partners across campus and within the community regarding basic needs programs, events and opportunities to partner on new initiatives and existing programs. Communicates with new and existing vendors to understand pricing and products, relays information to partners as needed and identifies recommendations for new purchases for basic needs programs or rapid rehousing legislative funding. Maintains an understanding of UCSB systems for procurement, flex card and Concur. Assists with scheduling for the Basic Needs and Rapid Rehousing Manager and programs including committees, partner meetings, event planning and more. Provides general support in the onboarding of new student staff to basic needs programs, sends information about training opportunities, schedules general program training meetings and introductory meetings to existing partners. Supports the planning and coordination of events Basic Needs team members will participate in such as the Enrollment Services Fair and other outreach efforts, that may require purchasing, outreach material creation and more. Serves as an additional back up for basic needs space access in times of staffing shortages such as the Food Security and Basic Needs Advising Center, Sustainability Center, and other basic needs support spaces open to the public.15% Development / Grants Support/ Reporting -
Provides support to the Basic Needs and Rapid Rehousing Manager in drafting, gathering data, reviewing and submitting proposals for both internal and external funding opportunities. Assists in reporting requirements outlined by UC Office of the President for Basic Needs State Funds and Rapid Rehousing Legislative funding. Supports the Basic Needs and Rapid Rehousing Manager in preparation and submission of reports annually, as well as data collection and other preparation throughout the academic year. Coordinates meetings with representatives from the Office of Development to ensure timely submission of development reports describing donor funded projects. Supports the tracking and database maintenance and documentation of donor funded initiatives.10% Budget -
Maintains working knowledge of current Basic Needs and Rapid Rehousing budgets for UCSB funded programs and projects, campus allocations and updates therein. Supports the Basic Needs and Rapid Rehousing Manager in monitoring of expenses, and tracking programmatic spending. Provides support to Basic Needs and Rapid Rehousing Manager and other key personnel for fiscal closing tasks.5% Other -
Other administrative duties as assignedUC Vaccination Programs PolicyAs a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs.As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).
Federal, state, or local public health directives may impose additional requirements.Equal Opportunity/Affirmative Action StatementUC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.Reasonable AccommodationsThe University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.
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