University of California - Santa Barbara
Assistant Director
University of California - Santa Barbara, Santa Barbara, California, us, 93190
Apply for Job
Job ID
70691Location
UCSB CampusFull/Part Time
Full TimeAdd to Favorite Jobs
Email this Job
Job Posting Details
P
ayroll Title : Assistant DirectorJob Code : 4530Job Open Date : 7/3/24Application Review Begins:
7/19/24Department Code (Name):
FINC - Financial Aid Office - OperationsPercentage of Time:
100%Union Code (Name):
99 - Non-Represented (PPSM)Employee Class (Appointment Type):
2 - Staff: CareerFLSA Status:
ExemptClassified Indicator Description (Personnel Program):
PSSSalary Grade:
Grade 20Hiring/Budgeted Salary or Hourly Range : The budgeted salary range that the University reasonably expects to pay for this position is $63,800 - $78,140/yr.Full Salary Range : The full salary range for this position is $63,800 - $111,600/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
2101 Student Affairs Administrative Services BuildingWorking Days and Hours:
Monday - Friday, 8AM - 5PMBenefits Eligibility :
Full BenefitsType of Remote or Hybrid Work Arrangement if applicable:
Hybrid Eligibility upon completion of the probationary period.Special InstructionsFor full consideration, please include a resume and a cover letter as part of your application.* There are two positions available in the departmentDepartment Marketing StatementThe Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University.OFAS Mission Statement :The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families. We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department.Benefits of BelongingWorking at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.
Learn more about the benefits of working at UC
and why
You Belong at UC
.Brief Summary of Job DutiesSupervises staff in the Advisor unit. Responsible for annual performance evaluations; recommends merit salary increases; takes action in response to complaints and resolves grievances; trains subordinates and student staff; assigns tasks and monitors the quality and completeness of assigned work; establishes daily and weekly work schedules. As part of the management team, participates in the overall planning, development, implementation and coordination of all phases of the federal, state and university financial aid programs. Works with staff to ensure that services are delivered to students within the parameters of the federal, state, and university regulations. Maintains fluency in the business rules of our software programs as they apply to internal applications as well as to external exports. Oversees staff's coordination and administration of the major aid programs like Athletic/ University Scholarships, Undergraduate Resource Reporting, and Education Abroad Program) as well as a number of minor programs (Consortiums, Teacher Education Program, and UCDC that interact with and affect aid eligibility. Responsible for developing processes and procedures that insures the efficiency of financial aid delivery to students including participating in decisions on staffing levels and major purchases for the units. Resolves student appeals and has authority to make exceptions. Participates in the overall planning and administration of financial aid office including the establishment of office policies and procedures. Represents the financial aid office and the University of California, Santa Barbara in the absence of the Director. Represents that financial aid office in presentations to prospective, new, and continuing UCSB students and their families.Required QualificationsBachelor's Degree in related area and/or equivalent experience/trainingTwo years financial aid experience, extensive financial aid knowledge, strong analytical and communication skills, supervisory experience, knowledge of campus policy and regulations, and ability to analyze and interpret dataDemonstrated strong communication skills and ability to work with frequent interruptions while paying close attention to detailExperience using complex databasesPreferred QualificationsMaster's DegreeSpecial Conditions of EmploymentMandated reporting requirements of Child AbuseSatisfactory criminal history
background checkUCSB is a Tobacco-Free environmentSeasonal periodic mandatory overtime and occasional evenings and weekends required.Job Functions and Percentages of Time:Managerial Planning and Administration - 25%Serves as a member of the senior management team of the Office of Financial Aid and Scholarships. Contributes to the overall strategic planning, development, implementation, and evaluation of all activities and services associated with a complex, dynamic organization which assists approximately 17,000 students and their Job Standards and disburses approximately $400 million annually. Maintains a comprehensive working knowledge of all federal, state, system wide and institutional programs administered by the Office of Financial Aid and Scholarships. Collaborate with other senior managers to plan and administer annual (6-month) staff Need Analysis Cycle training program that covers all federal, state and university regulatory changes. Represents the Office of Financial Aid and Scholarships in the absence of the Director or Associate Director. Works in tandem with other members of management team to resolve complex student issues and concerns. Helps ensure the department remains in compliance with federal, state and university regulations through oversight of programs, researching and responding to constantly changing regulation and interpreting policy.Staff Supervision and Training - 20%Supervises seven Advisors. Assigns workload; communicates office policies and procedures; hires and trains employees; plans and conducts staff meetings; performs yearly performance evaluations; responds to and resolves subordinates' grievances; and, resolves student aid issues requiring managerial review that are referred by Advisers and other University administrators. Makes exceptions to standard policies and to override prior decisions as warranted. Utilize professional judgment in a judicious fashion. Compiles documentation necessary to substantiate exceptions to policy. Makes decisions that reflect fairness and consistency while maintaining compliance with applicable federal, state and institutional regulations. Maintains a comprehensive knowledge of rules and regulations governing all federal, state, and university aid programs to ensure compliance. Maintains a comprehensive knowledge of all university policies and procedures. Serve as resource person for subordinates. Maintains a policy manual of policies and procedures.Web & Systems Testing, Maintenance & Communication - 10%Develops and maintains all web services for students, Job Standards, and other external customers. Ensures that these mediums accurately reflect current applicable federal, state, and institutional regulations and policies. Collaborates with SIS&T, programming staff and campus departments in developing and contributing to the UCSB Financial Aid Office web site. Trouble shoots web-based problems and makes suggestions to technical staff for solutions. Implements new technologies and strategies that can more effectively communicate with students.Special Programs - 40%Oversees staff's coordination and administration of the major UC-wide and special institutional aid programs Responsible for developing processes and procedures that insures the efficiency of financial aid delivery to students including participating in decisions on staffing levels and major purchases for the units. Resolves student appeals and has authority to make exceptions. Participates in the overall planning and administration of financial aid office including the establishment of office policies and procedures.Workshops/Committees - 5%Conducts workshops for student groups, campus departments, and for organizations outside of the University. Participates on ad hoc committees that review current departmental policies and procedures and recommend changes to management. Actively participates in various weekly staff meetings by providing feedback and making recommendations for improved office procedures.UC Vaccination Programs PolicyAs a condition of employment, you will be required to comply with the University of California
Policy
on Vaccination Programs.As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).
Federal, state, or local public health directives may impose additional requirements.For more information:UC Santa Barbara COVID-19 InformationUniversity of California Policy on Vaccinations - With Interim Amendments* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.Equal Opportunity/Affirmative Action StatementUC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For more information:University of California's Affirmative Action Polic
yUniversity of California's Anti-Discrimination PolicyReasonable AccommodationsThe University of California endeavors to make
https://jobs.ucsb.edu
accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email
katherine.abad@hr.ucsb.edu
.
This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report DisclosuresApplication StatusIf you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr
Job ID
70691Location
UCSB CampusFull/Part Time
Full TimeAdd to Favorite Jobs
Email this Job
Job Posting Details
P
ayroll Title : Assistant DirectorJob Code : 4530Job Open Date : 7/3/24Application Review Begins:
7/19/24Department Code (Name):
FINC - Financial Aid Office - OperationsPercentage of Time:
100%Union Code (Name):
99 - Non-Represented (PPSM)Employee Class (Appointment Type):
2 - Staff: CareerFLSA Status:
ExemptClassified Indicator Description (Personnel Program):
PSSSalary Grade:
Grade 20Hiring/Budgeted Salary or Hourly Range : The budgeted salary range that the University reasonably expects to pay for this position is $63,800 - $78,140/yr.Full Salary Range : The full salary range for this position is $63,800 - $111,600/yr. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.Work Location:
2101 Student Affairs Administrative Services BuildingWorking Days and Hours:
Monday - Friday, 8AM - 5PMBenefits Eligibility :
Full BenefitsType of Remote or Hybrid Work Arrangement if applicable:
Hybrid Eligibility upon completion of the probationary period.Special InstructionsFor full consideration, please include a resume and a cover letter as part of your application.* There are two positions available in the departmentDepartment Marketing StatementThe Office of Financial Aid and Scholarships plays an integral role in assisting UCSB students achieve their higher educational goals. Our office oversees and disburses approximately $400 million in student aid to over 16,000 students annually at UCSB. We work closely together in a fast-paced, detail-oriented environment, dedicated to supporting the mission of our Office and the University.OFAS Mission Statement :The University of California, Santa Barbara Office of Financial Aid and Scholarships provides students with the financial resources and related services necessary to achieve their educational goals. We are committed to providing accurate, user-friendly, responsive, and respectful service to students and their families. We administer federal, state, and university aid and scholarship programs in accordance with applicable policies and regulations while striving to be an innovative and service-minded department.Benefits of BelongingWorking at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards.
Learn more about the benefits of working at UC
and why
You Belong at UC
.Brief Summary of Job DutiesSupervises staff in the Advisor unit. Responsible for annual performance evaluations; recommends merit salary increases; takes action in response to complaints and resolves grievances; trains subordinates and student staff; assigns tasks and monitors the quality and completeness of assigned work; establishes daily and weekly work schedules. As part of the management team, participates in the overall planning, development, implementation and coordination of all phases of the federal, state and university financial aid programs. Works with staff to ensure that services are delivered to students within the parameters of the federal, state, and university regulations. Maintains fluency in the business rules of our software programs as they apply to internal applications as well as to external exports. Oversees staff's coordination and administration of the major aid programs like Athletic/ University Scholarships, Undergraduate Resource Reporting, and Education Abroad Program) as well as a number of minor programs (Consortiums, Teacher Education Program, and UCDC that interact with and affect aid eligibility. Responsible for developing processes and procedures that insures the efficiency of financial aid delivery to students including participating in decisions on staffing levels and major purchases for the units. Resolves student appeals and has authority to make exceptions. Participates in the overall planning and administration of financial aid office including the establishment of office policies and procedures. Represents the financial aid office and the University of California, Santa Barbara in the absence of the Director. Represents that financial aid office in presentations to prospective, new, and continuing UCSB students and their families.Required QualificationsBachelor's Degree in related area and/or equivalent experience/trainingTwo years financial aid experience, extensive financial aid knowledge, strong analytical and communication skills, supervisory experience, knowledge of campus policy and regulations, and ability to analyze and interpret dataDemonstrated strong communication skills and ability to work with frequent interruptions while paying close attention to detailExperience using complex databasesPreferred QualificationsMaster's DegreeSpecial Conditions of EmploymentMandated reporting requirements of Child AbuseSatisfactory criminal history
background checkUCSB is a Tobacco-Free environmentSeasonal periodic mandatory overtime and occasional evenings and weekends required.Job Functions and Percentages of Time:Managerial Planning and Administration - 25%Serves as a member of the senior management team of the Office of Financial Aid and Scholarships. Contributes to the overall strategic planning, development, implementation, and evaluation of all activities and services associated with a complex, dynamic organization which assists approximately 17,000 students and their Job Standards and disburses approximately $400 million annually. Maintains a comprehensive working knowledge of all federal, state, system wide and institutional programs administered by the Office of Financial Aid and Scholarships. Collaborate with other senior managers to plan and administer annual (6-month) staff Need Analysis Cycle training program that covers all federal, state and university regulatory changes. Represents the Office of Financial Aid and Scholarships in the absence of the Director or Associate Director. Works in tandem with other members of management team to resolve complex student issues and concerns. Helps ensure the department remains in compliance with federal, state and university regulations through oversight of programs, researching and responding to constantly changing regulation and interpreting policy.Staff Supervision and Training - 20%Supervises seven Advisors. Assigns workload; communicates office policies and procedures; hires and trains employees; plans and conducts staff meetings; performs yearly performance evaluations; responds to and resolves subordinates' grievances; and, resolves student aid issues requiring managerial review that are referred by Advisers and other University administrators. Makes exceptions to standard policies and to override prior decisions as warranted. Utilize professional judgment in a judicious fashion. Compiles documentation necessary to substantiate exceptions to policy. Makes decisions that reflect fairness and consistency while maintaining compliance with applicable federal, state and institutional regulations. Maintains a comprehensive knowledge of rules and regulations governing all federal, state, and university aid programs to ensure compliance. Maintains a comprehensive knowledge of all university policies and procedures. Serve as resource person for subordinates. Maintains a policy manual of policies and procedures.Web & Systems Testing, Maintenance & Communication - 10%Develops and maintains all web services for students, Job Standards, and other external customers. Ensures that these mediums accurately reflect current applicable federal, state, and institutional regulations and policies. Collaborates with SIS&T, programming staff and campus departments in developing and contributing to the UCSB Financial Aid Office web site. Trouble shoots web-based problems and makes suggestions to technical staff for solutions. Implements new technologies and strategies that can more effectively communicate with students.Special Programs - 40%Oversees staff's coordination and administration of the major UC-wide and special institutional aid programs Responsible for developing processes and procedures that insures the efficiency of financial aid delivery to students including participating in decisions on staffing levels and major purchases for the units. Resolves student appeals and has authority to make exceptions. Participates in the overall planning and administration of financial aid office including the establishment of office policies and procedures.Workshops/Committees - 5%Conducts workshops for student groups, campus departments, and for organizations outside of the University. Participates on ad hoc committees that review current departmental policies and procedures and recommend changes to management. Actively participates in various weekly staff meetings by providing feedback and making recommendations for improved office procedures.UC Vaccination Programs PolicyAs a condition of employment, you will be required to comply with the University of California
Policy
on Vaccination Programs.As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).
Federal, state, or local public health directives may impose additional requirements.For more information:UC Santa Barbara COVID-19 InformationUniversity of California Policy on Vaccinations - With Interim Amendments* Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.Equal Opportunity/Affirmative Action StatementUC Santa Barbara is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.For more information:University of California's Affirmative Action Polic
yUniversity of California's Anti-Discrimination PolicyReasonable AccommodationsThe University of California endeavors to make
https://jobs.ucsb.edu
accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email
katherine.abad@hr.ucsb.edu
.
This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.Privacy Notification Statement and Notice of Availability of the UCSB Annual Security Report DisclosuresApplication StatusIf you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.
#J-18808-Ljbffr