Stanford Children's Health | Lucile Packard Children's Hospital Stanford
Payroll Administrator - Controller's Office - Payroll (1.0 FTE, Days)
Stanford Children's Health | Lucile Packard Children's Hospital Stanford, Menlo Park, California, United States, 94029
Here you have the potential and support to achieve extraordinary outcomes for healthier, happy livesPayroll Administrator - Controller's Office - Payroll (1.0 FTE, Days)
At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.Job Summary
Working independently under minimal supervision, prepares and processes the bi-weekly or semi-monthly payroll. Reviews timecards and paychecks for accuracy; calculates various types of pay; handles general payroll problems or complaints; answers questions from employees regarding payroll matters.Essential Functions
Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.Completes end-to-end processing of payroll for biweekly and semi-monthly payrolls.Executes time & attendance processing and interface with Payroll.Reviews historical timecard edits and processes on-line corrections as necessary.Verifies employee timesheet for accuracy and completeness.Calculates and integrates time off benefits with State Disability payments.Processes all required actions resulting from personnel action forms, including retroactive pay calculations, PTO (Paid Time Off) adjustments, overpayment calculations and recoveries, etc.Prepares and processes manual checks as needed for PTO, terminations, corrections, or other special checks according to hospital policy and labor laws.Processes manual direct deposit setups if necessary, proactively follows-up on rejected or missing direct deposits.Receives and prepares various earnings adjustments and deductions for employee's paychecks such as retroactive deductions.Balances, loads import files, and reconciles payroll file from vendors to Payroll system prior to final confirmation of payroll.Reconciles source file to deductions from vendors, and prepares check requests each pay period.Responds to employee inquiries via phone/ASK Payroll Service Requests regarding pay, benefits, and taxes as they relate to their pay, how to enter time or time off, or directs employees to the proper resource.Researches outstanding checks for unclaimed property/payroll checks.Processes accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).Documents and updates payroll procedures and processing checklists.Interprets Wage Garnishments and calculates appropriate deductions to be withheld.Prepares W-2Cs for employees.Posts processing report downloads and distribution to various partners.Performs both pre and post processing audits.Minimum Qualifications
Education:
Associates Degree in Accounting or Business Administration with a focus in Accounting.Experience:
Five (5) years minimum experience of progressively responsible and directly related Payroll experience with end-to-end payroll administration for a minimum of 2700 employees, using ADP products (EV5 or Workforce Now). Experience with unionized employees preferred.Licensure/Certification:
FPC required (active or inactive) (may be obtained within the first year of employment).Knowledge, Skills, & Abilities
Proven knowledge of payroll concepts, practices, and procedures.Understanding of flow of all transactions affecting payroll checks.Understanding of all pretax deductions and tax treatment.Ability to reconcile gross to W-2.Ability to maintain confidentiality with sensitive information.Ability to plan, organize, prioritize, multi-task, and meet deadlines.Ability to work effectively with individuals at all levels of the organization.Strong attention to detail.Knowledge of federal and state tax withholding regulations.Proven problem-solving skills.Knowledge of Payroll terminology and methods.Physical Requirements and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.Pay RangeCompensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range. Minimum to Midpoint Range (1.0 FTE): $78,020.80 to $88,504.00.Equal Opportunity EmployerLucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.
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At Stanford Children’s Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.Job Summary
Working independently under minimal supervision, prepares and processes the bi-weekly or semi-monthly payroll. Reviews timecards and paychecks for accuracy; calculates various types of pay; handles general payroll problems or complaints; answers questions from employees regarding payroll matters.Essential Functions
Must perform all duties and responsibilities in accordance with the hospital’s policies and procedures, including its Service Standards and its Code of Conduct.Completes end-to-end processing of payroll for biweekly and semi-monthly payrolls.Executes time & attendance processing and interface with Payroll.Reviews historical timecard edits and processes on-line corrections as necessary.Verifies employee timesheet for accuracy and completeness.Calculates and integrates time off benefits with State Disability payments.Processes all required actions resulting from personnel action forms, including retroactive pay calculations, PTO (Paid Time Off) adjustments, overpayment calculations and recoveries, etc.Prepares and processes manual checks as needed for PTO, terminations, corrections, or other special checks according to hospital policy and labor laws.Processes manual direct deposit setups if necessary, proactively follows-up on rejected or missing direct deposits.Receives and prepares various earnings adjustments and deductions for employee's paychecks such as retroactive deductions.Balances, loads import files, and reconciles payroll file from vendors to Payroll system prior to final confirmation of payroll.Reconciles source file to deductions from vendors, and prepares check requests each pay period.Responds to employee inquiries via phone/ASK Payroll Service Requests regarding pay, benefits, and taxes as they relate to their pay, how to enter time or time off, or directs employees to the proper resource.Researches outstanding checks for unclaimed property/payroll checks.Processes accurate and timely year-end reporting when necessary (W-2, W-2c, etc.).Documents and updates payroll procedures and processing checklists.Interprets Wage Garnishments and calculates appropriate deductions to be withheld.Prepares W-2Cs for employees.Posts processing report downloads and distribution to various partners.Performs both pre and post processing audits.Minimum Qualifications
Education:
Associates Degree in Accounting or Business Administration with a focus in Accounting.Experience:
Five (5) years minimum experience of progressively responsible and directly related Payroll experience with end-to-end payroll administration for a minimum of 2700 employees, using ADP products (EV5 or Workforce Now). Experience with unionized employees preferred.Licensure/Certification:
FPC required (active or inactive) (may be obtained within the first year of employment).Knowledge, Skills, & Abilities
Proven knowledge of payroll concepts, practices, and procedures.Understanding of flow of all transactions affecting payroll checks.Understanding of all pretax deductions and tax treatment.Ability to reconcile gross to W-2.Ability to maintain confidentiality with sensitive information.Ability to plan, organize, prioritize, multi-task, and meet deadlines.Ability to work effectively with individuals at all levels of the organization.Strong attention to detail.Knowledge of federal and state tax withholding regulations.Proven problem-solving skills.Knowledge of Payroll terminology and methods.Physical Requirements and Working Conditions
The Physical Requirements and Working Conditions in which the job is typically performed are available from the Occupational Health Department. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job.Pay RangeCompensation is based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, location, and abilities, as required by the role, as well as internal equity and alignment with market data. Typically, new team members join at the minimum to mid salary range. Minimum to Midpoint Range (1.0 FTE): $78,020.80 to $88,504.00.Equal Opportunity EmployerLucile Packard Children’s Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.
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