Acord (association For Cooperative Operations Research And Development)
Contracts Analyst
Acord (association For Cooperative Operations Research And Development), Santa Cruz, California, us, 95061
Contracts AnalystLocation:
Santa CruzJob ID:
66470HOW TO APPLYFor full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the
Applicant Resources
on our Talent Acquisition website.How to ApplyTroubleshootingTips for ApplicantsFAQ'sINITIAL REVIEW DATE (IRD)The IRD for this job is:
04-08-2024Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit.ABOUT UC SANTA CRUZUC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university.DEPARTMENT OVERVIEWPhysical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management.JOB SUMMARYThe Contracts Analyst reports to the Contracts Manager. The Contracts Analyst uses contract administration skills and organization policies and procedures to draft and issue standard contracts and agreements.APPOINTMENT INFORMATIONBudgeted Salary:
$32.28 - 37.36/hour. Salary commensurate with skills, qualifications and experience.Benefits Level Eligibility:
Full benefitsSchedule Information:Full-time, FixedPercentage of Time: 100%, 40 Hours per WeekDays of the Week: Mon-FriShift Includes: DayEmployee Classification:
Career appointmentJob End Date:
NoneWork Location:
UC Santa Cruz Main CampusUnion Representation:
Non-RepresentedJob Code Classification:
CONTRACT ADM 2 (007379)Travel:
Never or RarelyJOB DUTIES50% - Contract AdministrationPrepares and executes standard contract documents and assists with performing bidding cycle activities in accordance with all applicable policies and procedures.Initiates, interprets, and processes requests for construction contracts and related documents.Works with project managers to assist in determining the appropriate contract delivery method based on project needs.Serves as administrator for the contractor rotation process.Registers required contracts with the California Department of Industrial Relations (DIR) and sets up Builders Risk Insurance.Ensures labor compliance on larger projects by using tracking software.30% - Consulting Agreement AdministrationCoordinates and prepares design and other consulting agreements.Oversees the processing, writing, and amending of various Professional Service Agreements (PSAs) and Executive Design Professional Agreements (EDPAs) and related documents.Works with project managers to initiate agreements and assists in determining which method is the most appropriate.Ensures that processes for consultant selection follow UCOP policies and are in accordance with statutory requirements.Establishes and maintains annual Professional Services applicant pool for PPDO along with investigating new applicants.10% - Contractor and Consultant AdministrationIdentifies, investigates, and establishes new contractors and consultants with a special emphasis on business outreach.Ensures contractors are licensed and active with the Contractors State License Board (CSLB) and California Department of Industrial Relations (DIR).When appropriate, assists the Contracts Manager in investigating and mediating departmental and contractor complaints.10% - Insurance and Process AdministrationOversees and tracks certificate of insurance for contractors and consultants.Assists with updating and creating documentation of processes and procedures, and updating workflow processes.REQUIRED QUALIFICATIONSBachelor's degree in related area and / or equivalent experience / training.Written and professional interpersonal communications skills.Organizational skills sufficient to handle multiple assignments with the ability to prioritize, plan, organize, coordinate and perform work in various situations where competing demands are involved while maintaining a strong commitment to quality standards, attention to detail, accuracy and stated deadlines.Ability to identify and evaluate available information to make sound business decisions.Ability to work effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.PREFERRED QUALIFICATIONSWorking knowledge and understanding of specific contracting assignments.Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.SPECIAL CONDITIONS OF EMPLOYMENTSelected candidate will be required to pass a pre-employment criminal history background check.Ability to work long periods of time at a computer with or without accommodation.The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.The University of California has implemented a
Vaccination Policy
covering all employees.Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter.SAFETY STATEMENTAll UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.EEO/AAUniversity of California is an Equal Opportunity/Affirmative Action Employer.APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=66470&PostingSeq=1
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Santa CruzJob ID:
66470HOW TO APPLYFor full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the
Applicant Resources
on our Talent Acquisition website.How to ApplyTroubleshootingTips for ApplicantsFAQ'sINITIAL REVIEW DATE (IRD)The IRD for this job is:
04-08-2024Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit.ABOUT UC SANTA CRUZUC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university.DEPARTMENT OVERVIEWPhysical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management.JOB SUMMARYThe Contracts Analyst reports to the Contracts Manager. The Contracts Analyst uses contract administration skills and organization policies and procedures to draft and issue standard contracts and agreements.APPOINTMENT INFORMATIONBudgeted Salary:
$32.28 - 37.36/hour. Salary commensurate with skills, qualifications and experience.Benefits Level Eligibility:
Full benefitsSchedule Information:Full-time, FixedPercentage of Time: 100%, 40 Hours per WeekDays of the Week: Mon-FriShift Includes: DayEmployee Classification:
Career appointmentJob End Date:
NoneWork Location:
UC Santa Cruz Main CampusUnion Representation:
Non-RepresentedJob Code Classification:
CONTRACT ADM 2 (007379)Travel:
Never or RarelyJOB DUTIES50% - Contract AdministrationPrepares and executes standard contract documents and assists with performing bidding cycle activities in accordance with all applicable policies and procedures.Initiates, interprets, and processes requests for construction contracts and related documents.Works with project managers to assist in determining the appropriate contract delivery method based on project needs.Serves as administrator for the contractor rotation process.Registers required contracts with the California Department of Industrial Relations (DIR) and sets up Builders Risk Insurance.Ensures labor compliance on larger projects by using tracking software.30% - Consulting Agreement AdministrationCoordinates and prepares design and other consulting agreements.Oversees the processing, writing, and amending of various Professional Service Agreements (PSAs) and Executive Design Professional Agreements (EDPAs) and related documents.Works with project managers to initiate agreements and assists in determining which method is the most appropriate.Ensures that processes for consultant selection follow UCOP policies and are in accordance with statutory requirements.Establishes and maintains annual Professional Services applicant pool for PPDO along with investigating new applicants.10% - Contractor and Consultant AdministrationIdentifies, investigates, and establishes new contractors and consultants with a special emphasis on business outreach.Ensures contractors are licensed and active with the Contractors State License Board (CSLB) and California Department of Industrial Relations (DIR).When appropriate, assists the Contracts Manager in investigating and mediating departmental and contractor complaints.10% - Insurance and Process AdministrationOversees and tracks certificate of insurance for contractors and consultants.Assists with updating and creating documentation of processes and procedures, and updating workflow processes.REQUIRED QUALIFICATIONSBachelor's degree in related area and / or equivalent experience / training.Written and professional interpersonal communications skills.Organizational skills sufficient to handle multiple assignments with the ability to prioritize, plan, organize, coordinate and perform work in various situations where competing demands are involved while maintaining a strong commitment to quality standards, attention to detail, accuracy and stated deadlines.Ability to identify and evaluate available information to make sound business decisions.Ability to work effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.PREFERRED QUALIFICATIONSWorking knowledge and understanding of specific contracting assignments.Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.SPECIAL CONDITIONS OF EMPLOYMENTSelected candidate will be required to pass a pre-employment criminal history background check.Ability to work long periods of time at a computer with or without accommodation.The selected candidate will be required to work a hybrid work schedule and must be able to work successfully from a home/remote office and fulfill the requirements of the UCSC telecommuting agreement.The University of California has implemented a
Vaccination Policy
covering all employees.Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter.SAFETY STATEMENTAll UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.EEO/AAUniversity of California is an Equal Opportunity/Affirmative Action Employer.APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:
https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=66470&PostingSeq=1
#J-18808-Ljbffr