Procurement Services Supervisor – Sacramento, CA

Procurement Services Supervisor – Sacramento, CADESCRIPTIONTo supervise and direct the work of the Agency’s Bidding and Procurement Unit functions; to coordinate with the design and construction teams and other functional units; and to provide excellent customer service.ESSENTIAL AREAS OF RESPONSIBILITYStaff SupervisionModel supervisory strategies and approaches that demonstrate the Agency Cultural Objectives in all aspects of staff communication and supervision.Provide new employee orientation and training.Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing work objectives.Monitor assignments and maintain the level of productivity in the unit or department.Assure quality of service to the internal and/or external customer base.Establish performance objectives and provide ongoing feedback.Write and conduct performance reviews that communicate both honest assessment and clear goals and objectives.Conduct staff meetings, resolve staff issues and build team relationships.Communicate management’s position, Agency information and work changes to employees.Comply with Agency policies and practices when acting on or reviewing personnel-related issues.EDUCATION & EXPERIENCEMinimum Qualifications:

Associates Degree plus 6 years or High School Diploma/GED plus 8 years experience in procurement, labor compliance or related field. Candidate must have strong supervisory experience and excellent writing skills, possess strong communication skills, and attention to detail. Organizational skills & effective employee management skills are essential to this job. Advanced knowledge in Microsoft Excel is preferred.Preferred Qualifications:

Bachelor’s Degree plus 4 years in procurement, labor compliance or related field.JOB DUTIES & RESPONSIBILITIESProcurement ServicesWorks closely with Director of Administration in the development and implementation of the department’s goals and objectives, policies and procedures.Assists in the preparation and administration of the department’s annual budget.Confers with other Housing Authority staff to determine procurement needs, and areas of standardization.Assists Director of Administration in recommending and establishing procurement documents, processes and procedures.Maintain, update, and interpret SHRA’s procurement policies and procedures.Establishes procedures to review and evaluate requisitions for supplies, materials, equipment, and services.Prepares a variety of reports related to Procurement and Contract responsibilities.Develop standardized solicitation and bidding documents and procedures.Direct Procurement staff efforts to identify, utilize, and maintain multiple sources of suppliers and contractors.Review and approve justifications for sole source or emergency procurements.Coordinate public records requests of contracting and procurement documents.Develop and implement programs to encourage the utilization of minority and women-owned businesses.Labor ComplianceManage the monitoring and enforcement of prevailing wages paid to construction workers on SHRA projects.Coordinate prevailing wage information requests between HUD and SHRA.Ensure that monitoring and enforcement efforts meet audit standards for compliance.Contract ManagementWorks with agency staff to develop solicitations.Communicates and acts as a liaison between vendors and department users.Follows-up with insurance requirements and bonds.KNOWLEDGE, SKILLS AND ABILITIESOutstanding organizational skills to plan, direct, manage, and oversee the activities and operations of all procurement for the department including contract administration, inventory control and purchasing.Knowledge of procedures, methods, techniques, legal mandates, and specification development.Good written and oral communication and presentation skills.Ability to organize, manage and implement a comprehensive procurement program.

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