University of California, Berkeley
Administrative Officer (7377U), Center for Educational Partnerships - Puente Pro
University of California, Berkeley, Berkeley, California, United States, 94709
Administrative Officer (7377U), Center for Educational Partnerships - Puente Project - 70300
About BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.Departmental OverviewSince 1981, the Puente Project has led the state in providing equitable instruction, academic counseling, and mentoring to support students marginalized by the educational system. Its mission is to increase the number of educationally underrepresented students who enroll in four-year colleges and universities, earn college degrees and return to the community as mentors and leaders to future generations.Application Review DateThe First Review Date for this job is: Friday, June 28, 2024ResponsibilitiesADMINISTRATIVE OPERATIONSProvides leadership and professional expertise for unit and campus leaders, including engaging in research, compiling and summarizing complex and/or highly sensitive issues, policies, and topics, and providing background information, talking points, and briefing materials for executives like the Puente Executive Director (ED) and Executive Team.Accurately reflects Puente's positions on issues, practices, and services.Responds to a wide variety of questions and issues from faculty, staff, students, and the public on behalf of the ED, including those highly sensitive in nature.Drafts department-wide communications for review by ED.Develops and broadcasts departmental, divisional, Enrollment Management, campus partners, and other system-wide communications, agendas, meetings, and follow-up.Develops presentations, briefings, correspondence, and other materials.Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses by briefing the ED in a timely fashion about priorities and deadlines and the status of pending issues.Maintains a comprehensive database of initiatives and assignments, including actions delegated to other offices. Monitors and provides status reports on ongoing projects and high school and community college outreach efforts.Coordinates information from other departments and tracks to ensure completion with sufficient time for the ED review before meetings.Functions as the gatekeeper, understanding the requirements of the ED, prioritizing issues according to urgency, and allocating time accordingly.Handles the details of complex and highly sensitive matters, prepares responses to urgent divisional requests, and independently investigates issues and problems on behalf of the ED.Plans and administers all logistics for staff departmental and executive meetings, including annual retreats and events.Manages department requests for Executive and/or AVC approvals.STRATEGIC PLANNING & ADMINISTRATIONProvides direct analytical support to the ED and Directors to improve operational planning, administrative processes/policy development, and budget.Establishes and maintains strong working relationships with all levels of constituents, both internal and external to the University.Applies professional concepts to perform analysis of data and programs to moderately complex projects, policies, and/or processes and functions.Using appropriate research methodology gathers and assembles analytical and factual data on assigned programs and issues to evaluate current and proposed services.Prepares confidential reports for senior staff, UCOP, CCCCO, and other systemwide officials.Supports fundraising and grant development by researching funding sources and communicating with program directors about grant opportunities.Contributes to end-of-year narratives to donors.Leads and/or participates in complex policy and planning committees and working groups.Organizes ad hoc committees appointed by the ED on various issues.HUMAN RESOURCES MANAGEMENTGuides ED on human resources (HR) projects including, but not limited to, reclassifications, salary adjustments, restructures, recruitments, and mandatory trainings.Coordinates the review/approval of ED's HR transactions, managing workflow.Coordinates interview committees for upper-level Puente staff recruitment.EXTERNAL RELATIONSHIPSFacilitates activities of the Puente Advisory Board, including scheduling quarterly or ad hoc board meetings with members.Develops and broadcasts Puente Advisory Board communications, agendas, meetings, and follow-ups.Prepares written reports of actions taken and decisions made for dissemination.SPECIAL PROJECTSAt the ED's direction, complete various other special projects and assignments.May be required to travel regionally as well as to Southern California and/or out of state.Required QualificationsThorough knowledge of and/or ability to learn University rules and regulations.Interpersonal skills including verbal and written communication.Knowledge of various administrative and operational activities.Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB).Strong skills in short-term planning, analysis, problem-solving, and customer service.A high level of proficiency with Microsoft Office Suite and Google Suite applications.Education/Training:Bachelor's degree in related area and/or equivalent experience/training.Preferred QualificationsWorking knowledge of and/or ability to learn common campus-specific processes.Knowledge of academic environments, campus facilities, and resources.Salary & BenefitsFor information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits
website.The full pay scale for this job classification is $77,600.00 - $140,400.00. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $78,000.00 - $99,500.00.How to ApplyTo apply, please submit your resume and cover letter.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer.
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About BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.Departmental OverviewSince 1981, the Puente Project has led the state in providing equitable instruction, academic counseling, and mentoring to support students marginalized by the educational system. Its mission is to increase the number of educationally underrepresented students who enroll in four-year colleges and universities, earn college degrees and return to the community as mentors and leaders to future generations.Application Review DateThe First Review Date for this job is: Friday, June 28, 2024ResponsibilitiesADMINISTRATIVE OPERATIONSProvides leadership and professional expertise for unit and campus leaders, including engaging in research, compiling and summarizing complex and/or highly sensitive issues, policies, and topics, and providing background information, talking points, and briefing materials for executives like the Puente Executive Director (ED) and Executive Team.Accurately reflects Puente's positions on issues, practices, and services.Responds to a wide variety of questions and issues from faculty, staff, students, and the public on behalf of the ED, including those highly sensitive in nature.Drafts department-wide communications for review by ED.Develops and broadcasts departmental, divisional, Enrollment Management, campus partners, and other system-wide communications, agendas, meetings, and follow-up.Develops presentations, briefings, correspondence, and other materials.Develops and implements efficient and effective systems for managing information, projects, and communications to ensure accurate and timely responses by briefing the ED in a timely fashion about priorities and deadlines and the status of pending issues.Maintains a comprehensive database of initiatives and assignments, including actions delegated to other offices. Monitors and provides status reports on ongoing projects and high school and community college outreach efforts.Coordinates information from other departments and tracks to ensure completion with sufficient time for the ED review before meetings.Functions as the gatekeeper, understanding the requirements of the ED, prioritizing issues according to urgency, and allocating time accordingly.Handles the details of complex and highly sensitive matters, prepares responses to urgent divisional requests, and independently investigates issues and problems on behalf of the ED.Plans and administers all logistics for staff departmental and executive meetings, including annual retreats and events.Manages department requests for Executive and/or AVC approvals.STRATEGIC PLANNING & ADMINISTRATIONProvides direct analytical support to the ED and Directors to improve operational planning, administrative processes/policy development, and budget.Establishes and maintains strong working relationships with all levels of constituents, both internal and external to the University.Applies professional concepts to perform analysis of data and programs to moderately complex projects, policies, and/or processes and functions.Using appropriate research methodology gathers and assembles analytical and factual data on assigned programs and issues to evaluate current and proposed services.Prepares confidential reports for senior staff, UCOP, CCCCO, and other systemwide officials.Supports fundraising and grant development by researching funding sources and communicating with program directors about grant opportunities.Contributes to end-of-year narratives to donors.Leads and/or participates in complex policy and planning committees and working groups.Organizes ad hoc committees appointed by the ED on various issues.HUMAN RESOURCES MANAGEMENTGuides ED on human resources (HR) projects including, but not limited to, reclassifications, salary adjustments, restructures, recruitments, and mandatory trainings.Coordinates the review/approval of ED's HR transactions, managing workflow.Coordinates interview committees for upper-level Puente staff recruitment.EXTERNAL RELATIONSHIPSFacilitates activities of the Puente Advisory Board, including scheduling quarterly or ad hoc board meetings with members.Develops and broadcasts Puente Advisory Board communications, agendas, meetings, and follow-ups.Prepares written reports of actions taken and decisions made for dissemination.SPECIAL PROJECTSAt the ED's direction, complete various other special projects and assignments.May be required to travel regionally as well as to Southern California and/or out of state.Required QualificationsThorough knowledge of and/or ability to learn University rules and regulations.Interpersonal skills including verbal and written communication.Knowledge of various administrative and operational activities.Demonstrated commitment to and understanding of diversity, equity, inclusion, and belonging (DEIB).Strong skills in short-term planning, analysis, problem-solving, and customer service.A high level of proficiency with Microsoft Office Suite and Google Suite applications.Education/Training:Bachelor's degree in related area and/or equivalent experience/training.Preferred QualificationsWorking knowledge of and/or ability to learn common campus-specific processes.Knowledge of academic environments, campus facilities, and resources.Salary & BenefitsFor information on the comprehensive benefits package offered by the University, please visit the University of California's
Compensation & Benefits
website.The full pay scale for this job classification is $77,600.00 - $140,400.00. The budgeted salary or hourly range that the University reasonably expects to pay for this position is $78,000.00 - $99,500.00.How to ApplyTo apply, please submit your resume and cover letter.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer.
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