University of California-Berkeley
Executive Assistant (4702C), School of Optometry Dean - #72268
University of California-Berkeley, Berkeley, California, United States, 94709
Job ID:
72268Location:
Main Campus-BerkeleyFull/Part Time:
Full TimeAbout BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.Departmental OverviewAt the Wertheim School of Optometry & Vision Science, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We demonstrate sensitivity and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.Position SummaryReporting to the Director of Strategic Initiatives, the Executive Assistant will provide assistance and support for the day-to-day operations for the Herbert Wertheim School of Optometry and Vision Science. The Executive Assistant is responsible for ensuring efficient front-office operations and supporting the Dean and members of the senior management team on a variety of administrative clerical and office functions including oral and written communications, business contacts, calendar, meetings, travel arrangements, and special projects. This is a confidential position and should demonstrate good judgment and professional decorum at all times.Application Review DateThe First Review Date for this job is: 09/10/2024.ResponsibilitiesProvides high-level administrative support for day-to-day operations and school-wide initiatives.Provides front-line customer service to Dean's Office visitors and answers inquiries from all sources.Investigates issues and problems, drafts, and prepares responses to urgent requests.Prepares meeting summaries and confidential reports for executive management regarding sensitive issues.Prepares responses to urgent divisional requests, inquiries from faculty, staff, students, and the public on behalf of the executive.Makes high-level contacts of a sensitive nature, requiring discretion and diplomacy.Researches, compiles and summarizes issues, policies, and topics; provides background information, talking points, and briefing materials for the executive.Implements related business processes.Organizes committees and meetings on behalf of the executive.Schedules and prepares travel-related reimbursements as needed.Secures spaces for meetings and events, including setup and cleanup.Functions as the gatekeeper, prioritizing issues and scheduling meetings according to urgency.Handles the details of a variety of matters on behalf of the executive.May be required to work evenings and weekends to oversee events.Required QualificationsFamiliarity with the organization's processes, protocols and procedures.Knowledge of federal regulations such as FERPA.Thorough knowledge of common organization-specific and other computer application programs.Solid analytical/problem-solving skills.Political acumen and sensitivities to differing perspectives within the organization.Strong service orientation.Excellent communication skills with all levels of staff and external constituencies.Advising and counseling skills.Ability to multi-task with demanding timeframes.Ability to maintain a high level of confidentiality.Strong organizational skills and attention to detail.Bachelor's degree in related area and/or equivalent experience/training.Salary & BenefitsThis is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits. The budgeted annual salary is $78,000.00 - $98,000.00.How to ApplyTo apply, please submit your resume and cover letter.Other InformationThis position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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72268Location:
Main Campus-BerkeleyFull/Part Time:
Full TimeAbout BerkeleyAt the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners.At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.Departmental OverviewAt the Wertheim School of Optometry & Vision Science, we foster an environment of trust and mutual respect, free expression and inquiry, and personal resilience and achievement. We demonstrate sensitivity and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.Position SummaryReporting to the Director of Strategic Initiatives, the Executive Assistant will provide assistance and support for the day-to-day operations for the Herbert Wertheim School of Optometry and Vision Science. The Executive Assistant is responsible for ensuring efficient front-office operations and supporting the Dean and members of the senior management team on a variety of administrative clerical and office functions including oral and written communications, business contacts, calendar, meetings, travel arrangements, and special projects. This is a confidential position and should demonstrate good judgment and professional decorum at all times.Application Review DateThe First Review Date for this job is: 09/10/2024.ResponsibilitiesProvides high-level administrative support for day-to-day operations and school-wide initiatives.Provides front-line customer service to Dean's Office visitors and answers inquiries from all sources.Investigates issues and problems, drafts, and prepares responses to urgent requests.Prepares meeting summaries and confidential reports for executive management regarding sensitive issues.Prepares responses to urgent divisional requests, inquiries from faculty, staff, students, and the public on behalf of the executive.Makes high-level contacts of a sensitive nature, requiring discretion and diplomacy.Researches, compiles and summarizes issues, policies, and topics; provides background information, talking points, and briefing materials for the executive.Implements related business processes.Organizes committees and meetings on behalf of the executive.Schedules and prepares travel-related reimbursements as needed.Secures spaces for meetings and events, including setup and cleanup.Functions as the gatekeeper, prioritizing issues and scheduling meetings according to urgency.Handles the details of a variety of matters on behalf of the executive.May be required to work evenings and weekends to oversee events.Required QualificationsFamiliarity with the organization's processes, protocols and procedures.Knowledge of federal regulations such as FERPA.Thorough knowledge of common organization-specific and other computer application programs.Solid analytical/problem-solving skills.Political acumen and sensitivities to differing perspectives within the organization.Strong service orientation.Excellent communication skills with all levels of staff and external constituencies.Advising and counseling skills.Ability to multi-task with demanding timeframes.Ability to maintain a high level of confidentiality.Strong organizational skills and attention to detail.Bachelor's degree in related area and/or equivalent experience/training.Salary & BenefitsThis is a 100% full-time (40 hrs a week) exempt career position, which is paid monthly and eligible for UC Benefits. The budgeted annual salary is $78,000.00 - $98,000.00.How to ApplyTo apply, please submit your resume and cover letter.Other InformationThis position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010.Conviction History BackgroundThis is a designated position requiring fingerprinting and a background check. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities.Equal Employment OpportunityThe University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
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