Sponsored Research Administrator - Civil and Environmental Engineering

The Department of Civil and Environmental Engineering (CEE) is one of ten academic departments in the College of Engineering at Carnegie Mellon University. With 25 core faculty members, CEE tackles cutting-edge challenges in science and technology. The department's interdisciplinary approach includes joint appointments across Engineering, Public Policy, Architecture, and the Heinz College of Information Systems and Public Policy. Research focuses on advanced infrastructure systems, environmental engineering, sustainability, mechanics, materials, and computing. CEE is characterized by a strong community spirit and dedication to high-quality work. Visit our website at

https://www.cmu.edu/cee/index.html

for more information.We're hiring a Sponsored Research Administrator (Post-Award) to manage CEE's sponsored research and internal accounts for faculty within the department. Responsibilities include advising on policy, overseeing grant and contract management (including fiscal oversight, compliance, forecasting), and collaborating with central offices like Sponsored Project Accounting and Office of Sponsored Programs. This role demands strong customer service, financial oversight, and compliance with complex regulations. The ideal candidate will excel in a dynamic environment, manage multiple tasks efficiently, and contribute effectively to team efforts.Core responsibilities include:Post-AwardIn this role as Sponsored Research Administrator (Post-Award) at CEE, you will collaborate closely with the Assistant Business Manager to handle post-award reporting and financial transactions, assist faculty with inquiries, and support activities such as processing modifications and no-cost extensions. You will proactively plan for the closure or extension of expiring grants by issuing closeout notices 90/60/30 days prior to the award end date and prepare awards for finalization while conducting thorough research in preparation for review by the Assistant Business Manager. Responsibilities also include interpreting and applying regulations and guidelines for program funding across multiple moderately complex grants within CEE's research portfolio, encompassing entities like NSF, DOE, DOD, Chevron, and various foundations. You will meticulously reconcile and monitor expenditures to ensure compliance with grants, Uniform Guidance 2CFR Part 200, and GAAP, and manage administrative tasks such as preparing subcontracts, service agreements, budget modifications, and expense transfers. Analyzing project forecasts, budgets, and post-award management tasks for portfolios including NSF, DOE, DOD, Chevron, and foundations will be essential, along with evaluating award portfolios for budget adherence, burn rate, end dates, and effort distribution for research personnel. Additionally, you will oversee the effort certification process, prepare detailed financial reports for account review, and monitor the shared research inbox for timely responses and actions.Pre-AwardPre-award is generally handled by the Engineering Research Accelerator, but this position may serve as backup for some pre-award duties. Working with college and university research administrators as well as those from collaborative companies and institutions. Working closely with Office of Sponsored Programs (OSP) and sponsor for submission, budget revisions, additional forms, justification, initial labor verification, etc. Coordinating and submitting just in time information and other sponsor requests before issue of awards.AdministrativeProcesses WorkDay transactions for research personnel as needed. Tracking submitted proposals and assisting in reporting proposal statistics. Maintaining templates and distributing to faculty. Staying current in sponsor rules and regulations. Attending departmental and university wide meetings, as well as training sessions to learn new programs, policies, and processes. Other duties as assigned.You should demonstrate:Excellent verbal and written communication skillsStrong attention to detailQualifications:Bachelor's degree requiredAt least one year of sponsored research related experience requiredGrant Accounting or familiarity with federal, state, and private grants preferredHigher education experience requiredExisting RACC CRA certification preferred or willingness to pass the RACC CRA exam within one year of start dateExperience with Excel, Oracle Projects and LD modules, and project management applications requiredRequirements:Successful background checkPlease include a Resume and cover letter as part of your application.LocationPittsburgh, PAJob FunctionResearch AdministrationPosition TypeStaff - RegularFull Time/Part timeFull timePay BasisSalaryMore Information:Please visit

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