Aurora
Executive Assistant
Aurora, Mountain View, California, us, 94039
Who We AreAurora (Nasdaq: AUR) is delivering the benefits of self-driving technology safely, quickly, and broadly to make transportation safer, increasingly accessible, and more reliable and efficient than ever before. The Aurora Driver is a self-driving system designed to operate multiple vehicle types, from freight-hauling semi-trucks to ride-hailing passenger vehicles, and underpins Aurora Horizon and Aurora Connect, its driver-as-a-service products for trucking and ride-hailing. Aurora is working with industry leaders across the transportation ecosystem, including Toyota, FedEx, Volvo Trucks, PACCAR, Uber, Uber Freight, U.S. Xpress, Werner, Covenant, Schneider, and Ryder. For Aurora’s latest news, visit aurora.tech and @aurora_inno on Twitter.Aurora hires talented people with diverse backgrounds who are ready to help build a transportation ecosystem that will make our roads safer, get crucial goods where they need to go, and make mobility more efficient and accessible for all. We are searching for two
Executive Assistants
to partner with our Engineering and G&A executives in Mountain View, CA.In this role, you willManage Executive’s dynamic and complex calendarPlan, coordinate, and ensure the Executive's schedule is protected, striking a balance between "gatekeeper" and "gateway" role; prioritize executive’s time for internal and external commitments using sound judgmentArrange complex travel for ExecutiveAssess necessity, urgency, and frequency when arranging candidate interviews with ExecutiveActively monitor Executive’s inbox -- keeping it organized, flagging high priority items, forwarding appropriately, and removing clutterProactively set, monitor, and manage clear meeting agendas for ExecutiveGather agenda topics and prepare briefing materials for external and internal meetingsAssist with preparation of presentation decks and internal documentation and communicationsParticipate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action itemsTake appropriate follow-up actions as necessary with little guidanceManage and submit Executive’s expense reports; review and approve executive team’s expense reportsCoordinate quarterly Board of Directors meetingsPlan and coordinate Executive Staff and Senior Leadership Team off-sitesGreet and situate visitors with a friendly and professional demeanorLiaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activitiesAssist with new hire onboarding of leadership team membersAct as strategic partner, facilitator, and liaison for Executive and his executive teamBecome a knowledgeable information resource for the Executive, his team, and the company at largeDemonstrate excellent written communication skills to prepare outgoing mail on behalf of Executive as necessaryUphold strict level of confidentiality while promoting an atmosphere of transparencyNavigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the team’s priorities and projectsOrganize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publicationsDrive continual process improvement, including introducing new processes when appropriateLead and/or support special projects for Executives and Administration TeamSupport cultural initiatives, prompt team building and morale, and exemplify company valuesPerform any and all other tasks that facilitate Executive's ability to effectively lead the companyRequired QualificationsCreative problem solver and self-starterExceptional judgment and active foresightAble to work collaboratively and calmly, especially in stressful circumstancesAble to adapt to competing demands in a dynamic business environmentGood decorum, discretion, and executive presence in dealing with internal teams and external partnersExceptional written and communication skillsHighly resourceful team-player with the ability to also be extremely effective independentlyAbility to achieve high performance goals and meet deadlines in a fast paced environmentExperience supporting C-level executives preferredExecutive level project coordinationExcellent calendar management skills, including the coordination of complex executive meetingsQuick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentationsFlexibility to perform job duties outside of normal business hoursAbility to handle confidential information with discretionQuarterly travel requiredThe base salary range for this position is $92,000 - $156,000. Aurora’s pay ranges are determined by role, level, and location. Within the range, the successful candidate’s starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits.Working at AuroraAt Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together — all without any jerks. We have offices in several locations across the United States, where we encourage team and cross-functional collaboration. Aurora offers competitive medical, dental, and vision benefits, and additional healthcare support including medical transportation reimbursement, fertility, adoption, and surrogacy benefits. We empower our employees and their families with options to further their unique physical, mental, and financial well-being.Safety is central to everything we do. Every employee at Aurora has a role in contributing to safety, every step of the way. We seek candidates who take active responsibility, can contribute to building an atmosphere of trust, and invest in the organization's long-term success by working safely — no matter what.Aurora is committed to providing access to anyone who seeks information from our website. We invite anyone using assistive technologies, such as a screen reader or Braille reader, to email us at careersiteaccommodations@aurora.tech if they experience difficulty using our website. Please describe the accessibility problem and include a URL (if available).Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at careersiteaccommodations@aurora.tech.For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora’s California Employment Privacy Policy.Diversity, Equity and InclusionAt Aurora, every employee is empowered to take an active role in building an inclusive, collaborative, and unified culture that leverages our diverse strengths, perspectives, and backgrounds. Transforming how the world moves people and goods involves seeking to understand backgrounds, insights, and lived experiences that differ from our own. One way we accomplish that is with our 15 employee-led Aurora Unified Groups, which support diverse voices and drive inclusive collaboration. We believe that teamwork, belonging, and trust motivate and support our employees to do their best work. As our team grows, we strive to attract and retain exceptional talent that adds new perspectives and experiences and continues to drive innovation. Learn more on our Culture Page.We are committed to helping qualified military community members leverage their talents in service of our mission. To understand how your military experience aligns with career opportunities at Aurora, review your military job classification at MyNextMove.org and consider applying for open positions corresponding to your identified skills and experiences!
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Executive Assistants
to partner with our Engineering and G&A executives in Mountain View, CA.In this role, you willManage Executive’s dynamic and complex calendarPlan, coordinate, and ensure the Executive's schedule is protected, striking a balance between "gatekeeper" and "gateway" role; prioritize executive’s time for internal and external commitments using sound judgmentArrange complex travel for ExecutiveAssess necessity, urgency, and frequency when arranging candidate interviews with ExecutiveActively monitor Executive’s inbox -- keeping it organized, flagging high priority items, forwarding appropriately, and removing clutterProactively set, monitor, and manage clear meeting agendas for ExecutiveGather agenda topics and prepare briefing materials for external and internal meetingsAssist with preparation of presentation decks and internal documentation and communicationsParticipate in leadership level meetings, record accurate meeting notes (accurately synthesizing key elements of meetings and ensuring clarity and ownership of delegated tasks), concisely communicate outcomes, and follow-up with team on action itemsTake appropriate follow-up actions as necessary with little guidanceManage and submit Executive’s expense reports; review and approve executive team’s expense reportsCoordinate quarterly Board of Directors meetingsPlan and coordinate Executive Staff and Senior Leadership Team off-sitesGreet and situate visitors with a friendly and professional demeanorLiaise with internal communications and marketing teams to assess speaking engagement requests for fit and to schedule and prepare Executive for speaking events, press events, and all other media activitiesAssist with new hire onboarding of leadership team membersAct as strategic partner, facilitator, and liaison for Executive and his executive teamBecome a knowledgeable information resource for the Executive, his team, and the company at largeDemonstrate excellent written communication skills to prepare outgoing mail on behalf of Executive as necessaryUphold strict level of confidentiality while promoting an atmosphere of transparencyNavigate ambiguity, proactively anticipate needs of teams and leaders, and prioritize commitments - familiarizing yourself with the team’s priorities and projectsOrganize and maintain all information processes used by the Executive, including but not limited to business files, partner/contact lists, and various publicationsDrive continual process improvement, including introducing new processes when appropriateLead and/or support special projects for Executives and Administration TeamSupport cultural initiatives, prompt team building and morale, and exemplify company valuesPerform any and all other tasks that facilitate Executive's ability to effectively lead the companyRequired QualificationsCreative problem solver and self-starterExceptional judgment and active foresightAble to work collaboratively and calmly, especially in stressful circumstancesAble to adapt to competing demands in a dynamic business environmentGood decorum, discretion, and executive presence in dealing with internal teams and external partnersExceptional written and communication skillsHighly resourceful team-player with the ability to also be extremely effective independentlyAbility to achieve high performance goals and meet deadlines in a fast paced environmentExperience supporting C-level executives preferredExecutive level project coordinationExcellent calendar management skills, including the coordination of complex executive meetingsQuick learner with proficiency in a broad array of online tools, including spreadsheets and slide presentationsFlexibility to perform job duties outside of normal business hoursAbility to handle confidential information with discretionQuarterly travel requiredThe base salary range for this position is $92,000 - $156,000. Aurora’s pay ranges are determined by role, level, and location. Within the range, the successful candidate’s starting base pay will be determined based on factors including job-related skills, experience, qualifications, relevant education or training, and market conditions. These ranges may be modified in the future. The successful candidate will also be eligible for an annual bonus, equity compensation, and benefits.Working at AuroraAt Aurora, we bring together extraordinarily talented and experienced people united by the strength of our values. We operate with integrity, set outrageous goals, and build a culture where we win together — all without any jerks. We have offices in several locations across the United States, where we encourage team and cross-functional collaboration. Aurora offers competitive medical, dental, and vision benefits, and additional healthcare support including medical transportation reimbursement, fertility, adoption, and surrogacy benefits. We empower our employees and their families with options to further their unique physical, mental, and financial well-being.Safety is central to everything we do. Every employee at Aurora has a role in contributing to safety, every step of the way. We seek candidates who take active responsibility, can contribute to building an atmosphere of trust, and invest in the organization's long-term success by working safely — no matter what.Aurora is committed to providing access to anyone who seeks information from our website. We invite anyone using assistive technologies, such as a screen reader or Braille reader, to email us at careersiteaccommodations@aurora.tech if they experience difficulty using our website. Please describe the accessibility problem and include a URL (if available).Aurora considers candidates without regard to their race, color, religion, national origin, age, sex, gender, gender identity, gender expression, sexual orientation, marital status, pregnancy status, parent or caregiver status, ancestry, political affiliation, veteran and/or military status, physical or mental disability, or any other status protected by federal or state law. Aurora considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at careersiteaccommodations@aurora.tech.For California applicants, information collected and processed as part of your application and any job applications you choose to submit is subject to Aurora’s California Employment Privacy Policy.Diversity, Equity and InclusionAt Aurora, every employee is empowered to take an active role in building an inclusive, collaborative, and unified culture that leverages our diverse strengths, perspectives, and backgrounds. Transforming how the world moves people and goods involves seeking to understand backgrounds, insights, and lived experiences that differ from our own. One way we accomplish that is with our 15 employee-led Aurora Unified Groups, which support diverse voices and drive inclusive collaboration. We believe that teamwork, belonging, and trust motivate and support our employees to do their best work. As our team grows, we strive to attract and retain exceptional talent that adds new perspectives and experiences and continues to drive innovation. Learn more on our Culture Page.We are committed to helping qualified military community members leverage their talents in service of our mission. To understand how your military experience aligns with career opportunities at Aurora, review your military job classification at MyNextMove.org and consider applying for open positions corresponding to your identified skills and experiences!
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