Legal Department Administrator

Legal Department Administrator

(002105)Location:

Downtown SeattleOrganization:

Attorney ServicesEmployee Status:

RegularSchedule:

Full-timePosting Expires:

Aug 21, 2023, 1:59:00 AMSalary Range:

Minimum: 92,913.60, Midpoint: 116,147, Maximum: 139,380.80Some of what you'll be doing:You will perform essential legal contracting duties exempt from Central Procurement Office procedures. Draft and compile all necessary documents to engage outside counsel, secure final contracts, and ensure compliance with Port policies.You will manage 150+ active contracts, including billing, payments, and budget oversight. You will oversee the department’s stand-alone outside counsel electronic billing system and negotiate third-party contracts to ensure the best licensing, service levels, and value to the Port.You will create and monitor the department budget. You will forecast the needs of the department, update the budget, and present to executive management. You will monitor expenses via responsibility reports and monthly variance reports and develop budget recommendations.You will coordinate claims reserve amounts with the Risk Management department.You will administer department payroll functions.You will coach, mentor, and train Paralegals and Legal Assistants by providing performance management, conducting performance evaluations, and supporting staff growth and development. You will lead staff recruitment and coordinate onboarding activities for new employees in the department.You will direct the operational management and serve as a key member of the department leadership team to ensure high quality customer service and support is provided to internal customers.You will aid and act as liaison to General Counsel and Deputy General Counsel in administrative and systems-related interactions with internal Port staff, outside counsel, vendors, and consultants.You will prepare documents for court filing or recording using proper terminology, forms, and formats. You will draft documents, proofread with attention to detail, and complete filing.You will assist users with SharePoint Record Center issues. You will locate, protect, or archive expired records, as needed. You will serve as Port-wide contact for troubleshooting all departments’ Records Center issues.Who you are:Experienced:

You have five (5) years of office management experience that includes budgeting, contracting, and technology systems management with minimal supervision, ideally in a legal office or public agency setting.Educated:

You have completed two (2) years of college coursework in general legal studies or similar field.Desired:

We hope you have a bachelor’s degree in business, social science, humanities, or similar field.Committed to Equity:

You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work.Knowledgeable:

You have a strong understanding of legal office functions and sensitivities, public agency functions and processes, contracting, and audit requirements.Tech Savvy:

You are proficient with Microsoft Office suite, SharePoint, Adobe, COR360, PeopleSoft, Concur, Adaptive Insights, and Power Automate.Leader:

You can delegate responsibilities and motivate staff to complete tasks while providing vision and leadership.Trustworthy:

You demonstrate impeccable integrity and discretion in dealing with highly sensitive and confidential information.What else you need to know:Work Schedule:

Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.Work Environment:

This work will take place in a hybrid remote/in-office setting at Management’s discretion.Washington State Residency Requirement:

Employees must establish a residence in Washington state within 30 days of their first day of employment.Why you'll love it here:Healthcare:

Medical, Dental, and Vision Care with options that work for you and your family.Paid Vacation:

Just about four weeks per year that increases with tenure.Paid Sick Leave:

At least one hour of sick leave for every 40 hours worked.Holidays:

More than ten days per year to celebrate with family and friends away from work.Pension/Retirement Plans:

A pension and additional savings plans to prepare for your future.Getting to Work:

From subsidized parking and a low-cost public transit card to alternative work arrangements.Parental Leave:

Six weeks of paid leave to spend with new additions to your immediate family.Development:

From tuition reimbursement, training, and internal internships, we support a learning culture.Equity, Diversity, and Inclusion:

The Port of Seattle values diversity as a source of innovation and strength.Work-Life Balance:

We provide the resources to help you create habits to be healthy and balanced.Mission Driven:

We are focused together in promoting economic opportunities and quality of life in the region.Why the Port of Seattle:Every role at the Port of Seattle is vital to our thriving community. We are a leader in moving people and cargo across the country and around the world.

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