Senior Payroll Accountant

WHO WE AREThe mission of the Los Angeles Tourism & Convention Board (Los Angeles Tourism) is to improve the quality of life for all Angelenos through the economic and community benefits of tourism. Representing over 1,000 local tourism-related businesses, Los Angeles Tourism is a non-profit organization responsible for promoting the City of Angels as one of the world’s premier travel destinations. Through its global brand marketing and sales efforts, Los Angeles Tourism works to inspire visitors to immerse themselves in the kinds of unscripted moments and meaningful experiences that can only happen in LA.THE OPPORTUNITYAs a Senior Payroll Accountant, you will assume a pivotal role in ensuring the accuracy, efficiency, and compliance of our organization’s payroll functions. Leveraging your extensive experience in payroll, you will be responsible for overseeing the end-to-end payroll cycle, including but not limited to timekeeping, payroll processing, tax compliance, and reporting. A successful candidate will possess expertise in multi-state payroll regulations and administration, demonstrate meticulous attention to detail and exhibit a commitment to maintaining a high standard of ethics and integrity.WHAT YOU WILL DOPayroll Duties (50%):Solely manage and process the California and multi-state bi-weekly payroll, ensuring accuracy, compliance, and timely payroll delivery.Demonstrate expert knowledge in wage & hour laws, specifically California and Los Angeles County wage & hour laws.Solely Process all additional compensation, such as bonuses and quarterly commissions, in accordance with wage & hour laws.Complete year-end tasks and prep work to ensure all tasks are completed in the necessary timeframes for W2 reporting and Fiscal year-end.Review all HR data entered in the Human Resource Management Systems (“HRMS”) (Paylocity) by HR team members; ensure all data entered is accurate and complete.Responsible for all Time & Labor set up for new hires and perform training to new hires and existing staff as required.Review timecards and follow-up on discrepancies or completeness as required.Enter all earnings, deductions, involuntary deductions (e.g., wage garnishments, child support orders, etc.) into the payroll system and other data as directed by HR and Finance team members and ensure data is accurate and complete.Ensure the payroll system (Paylocity) is configured in accordance with all federal, state, county and city laws and the payroll processing adheres to laws and regulations.Demonstrate knowledge of leave of absence regulations and coordination of benefits practices.Demonstrate knowledge of processing, calculating, and explaining SDI and other state funded programs.Working knowledge of FLSA.Stay abreast of industry trends, tax regulations, and compliance requirements to ensure payroll practices align with best practices.Act as primary liaison with all employees on payroll questions and requests.Research and resolve tax discrepancies related to payroll tax return filings.Provide census data as requested by external parties, including actuaries for the pension plan.Primarily responsible for payroll related walkthroughs, documentation, and questions in support of financial statement audits.Responsible for all Employment Development Department unemployment claims, audits and follow-up.Maintain an orderly and secure document / payroll record filing system.Partner with HR to create and/or update payroll policies as needed.Retirement Plan & Fringe Benefit Duties (15%):Ensure all deferrals into the retirement plans are funded accurately and timely and adhere to the Plan and to IRS and DOL regulations.Ensure all deductions to FSA and other benefit portals are entered accurately and timely.Demonstrate ability to understand Los Angeles Tourism’s 401(k) Plan (“Plan”) stipulations and 401(k) and IRS regulations in general.Manage end-to-end coordination of annual 401(k) audits, collaborating with external auditors to ensure accurate and timely completion.Act as primary liaison for all retirement plan inquiries.Perform routine audits of deferrals and funding and Plan compliance; report results to CFO.Collaborate with CFO on review of compliance testing, Form 5500’s and related filings.Manage and code all benefits invoices and ensure they are submitted to Accounts Payable in a timely and accurate manner.Assist with workers compensation and other insurance renewals and related activity.Accounting Duties (30%):Responsible for creating the journal entry and providing complete, accurate and timely data to the Accounting Department.Responsible for reconciliation of accrued vacation and sick time, benefit and payroll withholding accounts.Abide by generally accepted accounting principles and internal procedures and controls to protect and preserve the Company’s assets.Manage the personnel model in the budgeting system ensuring it is kept up to date for fiscal year budgeting and forecasting.Collaborate with Finance Department on forecasting personnel costs and providing reasons for variances in budget to actual.Other projects as assigned (5%):WHAT YOU’LL NEED TO SUCCEEDA minimum of 6-8 years of payroll experience required. Must have multi-state payroll experience.Must possess and maintain a current, valid driver’s license and be able to drive a vehicle for work-related travel as needed and as applicable to the position. Must be willing to partake in a comprehensive background check including a drug test in accordance with applicable laws.Highest standards of professional and ethical conduct, operating at the utmost level of integrity, confidentiality and transparency.Hands-on knowledge/use of a HRMS (e.g., ADP, PayChex, PayCom). Preferred experience with Paylocity.Strong analytical and problem-solving skills.Significant experience managing complex budgets and aligning budgets with business strategies.Knowledge of California wage & hour law, IRS tax code and Department of Labor regulations as it relates to payroll and retirement plans.Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; participating in professional societies.Must be proficient in MS Office (Word, Excel, PowerPoint).Excellent verbal, written, interpersonal communication and presentation skills.Dependable, great attitude, highly motivated and a team player.Possess strong organizational skills and attention to detail.Ability to multi-task and meet multiple deadlines. Ability to work in a changing environment.Ability to communicate effectively across various departments.NICE TO HAVESBachelor’s Degree preferred.Active member of the American Payroll Association a plus.Certified Payroll Professional (CPP) preferred.COMPENSATION RANGEExact compensation may vary based on skills and experience.$80,000 - $100,000Bonus EligibleWHAT’S IN IT FOR YOUAt Los Angeles Tourism, we believe your best work happens when you have the tools to stay healthy, enjoy the present moment, save for your future, and look forward to coming into work. That’s why we’re committed to providing a competitive and comprehensive benefits program.Hybrid work environmentRemote Monday and FridayDTLA Tuesday through ThursdayCompany paid parking in DTLAEarly Fridays – our office closes every Friday at 2:30 pmWork Remotely week of ThanksgivingHoliday Office Closure (December 24th – January 1st)12 Paid Company HolidaysPaid Vacation TimePaid Sick TimePaid Floating HolidaysPaid Family LeaveComprehensive health insurance (both PPO and HMO plans available)Dental and vision plans (100% employer paid for some elections)Employer-paid life insurance, AD&D, short-term disability, and long-term disability, AflacEmployee Assistance ProgramFlexible Spending Account (Healthcare & Dependent Care)401(k) Retirement Savings Plan with up to 6% match that vests immediatelyMonthly internet and phone stipendLos Angeles Tourism & Convention Board reserves the right to modify the benefit plans and employee services at any time, with or without notice.PHYSICAL REQUIREMENTS – ESSENTIAL PHYSICAL TASKSThe physical demands are representative of those that must be met by a team member to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, move. The employee must occasionally lift, carry, pull, push, transport and/or move up to 40 pounds. Ascends and/or descends stairs. Specific vision abilities required by this job include color vision. Requires prolonged sitting, driving, some bending, some twisting neck and body, some stooping and stretching/reaching (up, down, out), requires grasping, feeling, and detecting, requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, mouse, photocopier, fax machine, telephone, calculator, projector, screen for presentations, and other office equipment on a repetitive basis. Requires normal range of hearing, talking, and eyesight to record, prepare and communicate appropriate reports and information.Mandatory Vaccine Requirement:

Los Angeles Tourism continues to prioritize the health and safety of our workforce. Consistent with that commitment, in light of the substantial and growing body of evidence that vaccinations remain the most effective protection against the spread of COVID-19, we require that members of our team be fully vaccinated as a condition of employment. For individuals with medical conditions or sincerely held religious beliefs that prevent vaccination, the Company will consider requests for reasonable accommodation consistent with our policy and applicable law.

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