Law Office of Susan A. Katzen
Legal Administrative Assistant Receptionist
Law Office of Susan A. Katzen, Newport Beach, California, us, 92659
Are you a welcoming and upbeat individual with strong administrative and customer service abilities? Are you seeking a rewarding position at a law firm dedicated to making a difference? Our Trust, Estates, and Special Needs law firm is in search of a Legal Administrative Assistant/Receptionist who desires a long-term role with opportunities for professional growth, enjoys a supportive team environment, and is eager to take on challenges. As the primary point of contact for our clients, you will manage crucial administrative duties, provide exceptional customer service, and ensure client satisfaction while supporting our attorneys and staff. We are looking for a team-oriented individual who brings enthusiasm, positivity, and a proactive approach to their work every day. This role presents advancement possibilities for those interested in pursuing a career as a paralegal or progressing in the legal field. In addition to competitive compensation, we offer a range of benefits, including:Ongoing training and developmentPaid time off for vacation, sick days, and holidaysHealth and vision insurance coverage401k plan with employer matching (eligibility criteria apply)We are committed to giving back to the special needs community and provide volunteer opportunities year-round. Please be aware that this is a full-time, on-site position.Responsibilities:
Answer phones, welcome clients, and set up conference rooms for meetingsSchedule and confirm appointmentsDocument and update client statuses, appointments, and phone calls in the firm’s practice management systemCommunicate with potential and existing clients by phone, in person, and by emailPrepare and maintain paper and electronic case filesAssist with preparing estate planning bindersAssist with client meetingsReceive and process daily mailCopy, scan, file, and assist with office supply organizationMaintain front office area, conference room, and other common areasAssist team members when they need a handQualifications:
Associate Degree required, but Bachelor's Degree highly preferredMinimum of 6 months of experience working in a law firm environmentDetail-oriented and can work independently and take initiativeStrong administrative skills and customer service backgroundPositive, high-energy team player who is results-orientedComputer savvy and comfortable working with various computer programs, databases, and systems including proficiency in Microsoft Word and Excel (knowledge of Actionstep is a plus!)Reliable commute or will relocate prior to starting positionCompensation:
$19 - $25 hourly DOE
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Answer phones, welcome clients, and set up conference rooms for meetingsSchedule and confirm appointmentsDocument and update client statuses, appointments, and phone calls in the firm’s practice management systemCommunicate with potential and existing clients by phone, in person, and by emailPrepare and maintain paper and electronic case filesAssist with preparing estate planning bindersAssist with client meetingsReceive and process daily mailCopy, scan, file, and assist with office supply organizationMaintain front office area, conference room, and other common areasAssist team members when they need a handQualifications:
Associate Degree required, but Bachelor's Degree highly preferredMinimum of 6 months of experience working in a law firm environmentDetail-oriented and can work independently and take initiativeStrong administrative skills and customer service backgroundPositive, high-energy team player who is results-orientedComputer savvy and comfortable working with various computer programs, databases, and systems including proficiency in Microsoft Word and Excel (knowledge of Actionstep is a plus!)Reliable commute or will relocate prior to starting positionCompensation:
$19 - $25 hourly DOE
#J-18808-Ljbffr