Marcum Search LLC
Jr. Legal Administrative Assistant
Marcum Search LLC, Los Angeles, California, United States, 90079
Marcum Search LLC, the National Recruiting Division of Marcum LLP, is recruiting for a
Jr. Legal Administrative Assistant.
Duties and Responsibilities
Coordinates and maintains effective office procedures and efficient workflow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.
Schedules client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.
Organizes and coordinates flow of information. Sorts, reads, and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors.
Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes).
Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.).
Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis. Updates subscription books as required.
Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
Creates and maintains up-to-date desk manual on specific instructions and responsibilities for the secretarial share.
Takes action authorized by Attorneys or Director of Administration using initiative and good judgment in handling matters.
Notifies appropriate parties of the status of assigned attorneys; notifies Director of Administration about availability to assist with overflow work.
Qualifications
2 to 5 years of Legal Secretary experience.
High School diploma or equivalent is required; College degree preferred.
Excellent written and verbal communication skills.
Excellent attention to detail and ability to multi-task in a high-paced environment.
Ability to prioritize, coordinate work, juggle multiple priorities and manage deadlines.
Ability to maintain confidential information.
Ability to manage workflow and delegate projects as necessary.
Ability to think critically and analytically in a pressured environment.
Ability to clearly and effectively communicate with various levels of staff within the organization.
Ability to constantly learn new skills as they become necessary.
Salary range is estimated between $73-$85K.
Marcum Search LLC is an Equal Opportunity Employer.
Marcum Search LLC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.
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Jr. Legal Administrative Assistant.
Duties and Responsibilities
Coordinates and maintains effective office procedures and efficient workflow; complies with policies and procedures set by employer; establishes and maintains harmonious working relationships with supervisors, co-workers, clients, etc.
Schedules client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursements; maintains calendar and due dates for lawyers as required.
Organizes and coordinates flow of information. Sorts, reads, and annotates incoming mail and documents as required - attaches appropriate file to facilitate necessary action; determines routing, signatures required, and maintains follow-ups. Answers phones and directs callers to appropriate persons as circumstances warrant. Receives and assists visitors.
Types and composes general correspondence, memos, legal documents, faxes, reports, etc. from various sources (e.g., handwritten notes).
Prepares communications outlined by lawyer in oral or written directions. Responsible for accuracy and clarity of final copy. Correlates and edits materials submitted by others. Organizes material that may be presented to lawyers in draft format. Ensures that all correspondence or other documentation is dispatched in a timely manner (via mail, messenger, express delivery services, etc.).
Establishes and maintains filing and records, in both hard copy and electronic formats. Files information in a timely manner. Retrieves information from files as requested. Sends files to storage on a periodic basis. Updates subscription books as required.
Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
Creates and maintains up-to-date desk manual on specific instructions and responsibilities for the secretarial share.
Takes action authorized by Attorneys or Director of Administration using initiative and good judgment in handling matters.
Notifies appropriate parties of the status of assigned attorneys; notifies Director of Administration about availability to assist with overflow work.
Qualifications
2 to 5 years of Legal Secretary experience.
High School diploma or equivalent is required; College degree preferred.
Excellent written and verbal communication skills.
Excellent attention to detail and ability to multi-task in a high-paced environment.
Ability to prioritize, coordinate work, juggle multiple priorities and manage deadlines.
Ability to maintain confidential information.
Ability to manage workflow and delegate projects as necessary.
Ability to think critically and analytically in a pressured environment.
Ability to clearly and effectively communicate with various levels of staff within the organization.
Ability to constantly learn new skills as they become necessary.
Salary range is estimated between $73-$85K.
Marcum Search LLC is an Equal Opportunity Employer.
Marcum Search LLC does not discriminate on the basis of race, ancestry, national origin, color, religion, sex, gender identity, age, marital status, sexual orientation, disability, veteran status, or any other protected classification under the law.
#J-18808-Ljbffr