Agate Housing
Payroll Manager
Agate Housing, Minneapolis, Minnesota, United States, 55400
CAREER OPPORTUNITY
Agate Housing and Services is an innovative and collaborative nonprofit organization whose mission is to end homelessness and relieve hunger through action and advocacy. We progress toward this goal by providing emergency services, shelter, and housing programs for individuals and families. We meet people experiencing homelessness where they are and accompany them on their journey to safe, stable housing and a healthier life. We believe that housing is a basic human right.
Agate Housing and Services values are:
Integrity:
Consistently doing the right thing even if it isn't the popular thing.
Equity:
Fighting the status quo by actively examining and changing the way things are done to better represent the people who are most impacted by homelessness and hunger.
Humanity:
Understanding how these issues impact us- the community, our staff, and the people we work with- as a collective and developing relationships by establishing trust when we put in work to understand the needs of people experiencing homelessness and hunger.
Creativity:
Responding to the needs of the community with innovative and unique solutions.
Agate Housing and Services is an Equal Opportunity Employer/AAE, offering competitive pay and exceptional benefits including; medical insurance, employer paid dental and life insurance, short term disability, 4 weeks of paid time off in the first year of employment, and a 401k retirement savings with an employer match.
POSITION DESCRIPTION & OVERVIEW
Title:
Payroll Manager
Reports To:
Director of Finance with dotted line reporting to Deputy Director of Human Resources, Diversity, Equity & Inclusion
Schedule:
Mon - Fri, 40 hrs./week, Hybrid
Compensation:
$90,000-$95,000
Job Classification:
Exempt, Salaried
Union Representation:
This is not a union represented position
This position plays a critical role on the team managing all aspects of Payroll for the organization. It oversees one Payroll Clerk and reports to the Director of Finance.
PRIMARY DUTIES AND EXPECTATIONS
Implement, maintain and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments and other deductions.
Ensure payroll is paid to all union & non-union employees accurately and timely in accordance with acceptable accounting, cost reimbursement and benefits administration principles.
Prepare, submit and monitor compliance with 401(k) administration and ERISA compliance.
Monitor and adjust employee wage statements related to short disability and work compensation administration.
Implement policies and procedures governing all payroll functions.
Ensure compliance with internal controls and applicable federal and state regulations including Form 940/941 filed through HRIS and unemployment to ensure quality assurance.
Collaborate with HR and liaise with auditors and manage payroll tax audits for successful 401k and benefits audits.
Coordinate and ensure timely processing and distribution of W-2's and 1095-C forms to employees.
Prepare monthly reconciliations of all Payroll and Benefits related general ledger accounts.
Responsible for accuracy of quarterly and annual reporting requirements.
Supervise employees including making decisions about hiring, evaluating work, scheduling work assignments, work procedures, resolving conflicts, providing training and development necessary for proper payroll processing.
Support and oversee the day-to-day operations of the payroll function.
Stay abreast of changes both at the state, federal and local levels that impact payroll and identify and recommend updates to software, systems, and procedures related to timely and accurate payroll processing.
Collaborate with HR team for seamless administration of the payroll function.
Serve as a liaison to other team members, including interacting with managers across the agency to ensure proper understanding of payroll processing and associated procedures.
Manage HRIS upgrades and enhancements.
Identify and implement improvements to payroll procedures and effectiveness.
Communicate with employees to answer payroll related questions.
Lead periodic staff development sessions related to payroll and associated benefits.
Perform other duties as assigned.
Qualifications
Bachelor's degree in accounting, finance, business administration or related field (or 2 year degree with significant work experience).
5+ years of payroll management experience (union experience preferred).
Payroll Management System Administrative experience (iSolved preferred).
Payroll Manager role experience with ERP (Intacct preferred).
2+ years of supervising and developing staff.
Customer service mindset with a can-do attitude and excitement about working with employees.
Must have the ability to explain complex payroll issues to team members not steeped in payroll administration.
Working knowledge of fund and grant accounting, journal entries and general ledger reporting.
Familiarity with Form 5500.
Ability to prioritize tasks, work independently to meet deadlines.
Exceptional organizational skills and attention to detail to proactively plan for upcoming strategic and operational requirements.
Strong written and verbal communication skills.
Proficient using Excel and other Microsoft Office applications.
Ability to maintain confidentiality of sensitive materials and information.
Must be able to pass a background check.
Commitment to our mission of ending homelessness.
Must work respectfully with clients and the Agate community who are diverse with respect to race, ethnicity, gender orientation, socio-economic status, and religion.
In addition, successful applicants will embrace the following perspective, skills and abilities:
Commitment to Agate Housing and Services' values and mission of ending homelessness and relieving hunger through action and advocacy.
Commitment to working towards an anti-racist culture both within Agate Housing and Services and the broader community.
Hold the belief that every household can achieve housing stability.
Commitment to harm reduction and housing first philosophies.
Ability to establish rapport quickly with people experiencing a crisis through use of trauma informed care, client centered care, and strengths-based approaches.
Ability to meet expectations regarding paperwork and documentation through organizational skills, a strong attention to detail, and the ability to work efficiently and accurately, competency and comfort using technology and computers.
Experience that gives applicants the required skills, abilities, and perspectives listed above are commonly gained through one or more of the following:
Personal experience with homelessness;
Experience working, interning, or volunteering with people experiencing homelessness;
Bachelor's, or Master's degree in a relevant field such as Accounting, Finance, Business Administration a Master's degree in one of the aforementioned fields is a plus.
We encourage applicants with lived experience to apply. However, if you have received services from Agate Housing and Services within the last two years this will make you ineligible for employment.
REFERRAL BONUS PROGRAM
Do you know someone who you think would be a good fit for a position at our organization? Please refer them! Agate Housing and Services offers a $250 bonus to employees who refer qualified candidates for current openings. The referring candidate must clearly state the name of the employee who referred them in the section of the application that requests this information.
The Referral Bonus Form must be submitted to Human Resources no later than 30 days after the referred employees begin employment. Any Referral forms submitted after 30 days will not be processed.
To be eligible for rewards, candidates must be hired as permanent full or part-time employees (this excludes on-call, employees, temporary employees, interns, or contract workers).
When applying for the position, candidates must clearly state the name of the current employee that referred them. The referral bonus will be paid out within one month of the candidate's six (6) month anniversary. There is no cap on the number of referrals bonuses an employee can receive!
HOW TO SUBMIT YOUR EMPLOYMENT APPLICATION
Visit
agatemn.isolvedhire.com
and select the opening for which you wish to apply. Submit your information under "Apply Now" and you will be directed to the full application, where you can upload your
resume and cover letter . If you have previously created an account to apply for a position at Agate Housing and Services, log in to your account before attempting to apply for another position.
Applications will be accepted until position is filled. Qualified applicants will be selected for interviews as applications are received.
No phone calls please.
Agate Housing and Services is proud to be an equal opportunity workplace and strives to promote an environment that is diverse and inclusive where all individuals are treated with dignity and respect. Employees actively participate in various committees that give voice to staff to create active participation and involvement in shaping our agency's future.
Agate Housing and Services is an equal opportunity employer and encourages applications from people of color, indigenous people, persons with disabilities, and LGBTQ+ individuals.
#J-18808-Ljbffr
Agate Housing and Services is an innovative and collaborative nonprofit organization whose mission is to end homelessness and relieve hunger through action and advocacy. We progress toward this goal by providing emergency services, shelter, and housing programs for individuals and families. We meet people experiencing homelessness where they are and accompany them on their journey to safe, stable housing and a healthier life. We believe that housing is a basic human right.
Agate Housing and Services values are:
Integrity:
Consistently doing the right thing even if it isn't the popular thing.
Equity:
Fighting the status quo by actively examining and changing the way things are done to better represent the people who are most impacted by homelessness and hunger.
Humanity:
Understanding how these issues impact us- the community, our staff, and the people we work with- as a collective and developing relationships by establishing trust when we put in work to understand the needs of people experiencing homelessness and hunger.
Creativity:
Responding to the needs of the community with innovative and unique solutions.
Agate Housing and Services is an Equal Opportunity Employer/AAE, offering competitive pay and exceptional benefits including; medical insurance, employer paid dental and life insurance, short term disability, 4 weeks of paid time off in the first year of employment, and a 401k retirement savings with an employer match.
POSITION DESCRIPTION & OVERVIEW
Title:
Payroll Manager
Reports To:
Director of Finance with dotted line reporting to Deputy Director of Human Resources, Diversity, Equity & Inclusion
Schedule:
Mon - Fri, 40 hrs./week, Hybrid
Compensation:
$90,000-$95,000
Job Classification:
Exempt, Salaried
Union Representation:
This is not a union represented position
This position plays a critical role on the team managing all aspects of Payroll for the organization. It oversees one Payroll Clerk and reports to the Director of Finance.
PRIMARY DUTIES AND EXPECTATIONS
Implement, maintain and review payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments and other deductions.
Ensure payroll is paid to all union & non-union employees accurately and timely in accordance with acceptable accounting, cost reimbursement and benefits administration principles.
Prepare, submit and monitor compliance with 401(k) administration and ERISA compliance.
Monitor and adjust employee wage statements related to short disability and work compensation administration.
Implement policies and procedures governing all payroll functions.
Ensure compliance with internal controls and applicable federal and state regulations including Form 940/941 filed through HRIS and unemployment to ensure quality assurance.
Collaborate with HR and liaise with auditors and manage payroll tax audits for successful 401k and benefits audits.
Coordinate and ensure timely processing and distribution of W-2's and 1095-C forms to employees.
Prepare monthly reconciliations of all Payroll and Benefits related general ledger accounts.
Responsible for accuracy of quarterly and annual reporting requirements.
Supervise employees including making decisions about hiring, evaluating work, scheduling work assignments, work procedures, resolving conflicts, providing training and development necessary for proper payroll processing.
Support and oversee the day-to-day operations of the payroll function.
Stay abreast of changes both at the state, federal and local levels that impact payroll and identify and recommend updates to software, systems, and procedures related to timely and accurate payroll processing.
Collaborate with HR team for seamless administration of the payroll function.
Serve as a liaison to other team members, including interacting with managers across the agency to ensure proper understanding of payroll processing and associated procedures.
Manage HRIS upgrades and enhancements.
Identify and implement improvements to payroll procedures and effectiveness.
Communicate with employees to answer payroll related questions.
Lead periodic staff development sessions related to payroll and associated benefits.
Perform other duties as assigned.
Qualifications
Bachelor's degree in accounting, finance, business administration or related field (or 2 year degree with significant work experience).
5+ years of payroll management experience (union experience preferred).
Payroll Management System Administrative experience (iSolved preferred).
Payroll Manager role experience with ERP (Intacct preferred).
2+ years of supervising and developing staff.
Customer service mindset with a can-do attitude and excitement about working with employees.
Must have the ability to explain complex payroll issues to team members not steeped in payroll administration.
Working knowledge of fund and grant accounting, journal entries and general ledger reporting.
Familiarity with Form 5500.
Ability to prioritize tasks, work independently to meet deadlines.
Exceptional organizational skills and attention to detail to proactively plan for upcoming strategic and operational requirements.
Strong written and verbal communication skills.
Proficient using Excel and other Microsoft Office applications.
Ability to maintain confidentiality of sensitive materials and information.
Must be able to pass a background check.
Commitment to our mission of ending homelessness.
Must work respectfully with clients and the Agate community who are diverse with respect to race, ethnicity, gender orientation, socio-economic status, and religion.
In addition, successful applicants will embrace the following perspective, skills and abilities:
Commitment to Agate Housing and Services' values and mission of ending homelessness and relieving hunger through action and advocacy.
Commitment to working towards an anti-racist culture both within Agate Housing and Services and the broader community.
Hold the belief that every household can achieve housing stability.
Commitment to harm reduction and housing first philosophies.
Ability to establish rapport quickly with people experiencing a crisis through use of trauma informed care, client centered care, and strengths-based approaches.
Ability to meet expectations regarding paperwork and documentation through organizational skills, a strong attention to detail, and the ability to work efficiently and accurately, competency and comfort using technology and computers.
Experience that gives applicants the required skills, abilities, and perspectives listed above are commonly gained through one or more of the following:
Personal experience with homelessness;
Experience working, interning, or volunteering with people experiencing homelessness;
Bachelor's, or Master's degree in a relevant field such as Accounting, Finance, Business Administration a Master's degree in one of the aforementioned fields is a plus.
We encourage applicants with lived experience to apply. However, if you have received services from Agate Housing and Services within the last two years this will make you ineligible for employment.
REFERRAL BONUS PROGRAM
Do you know someone who you think would be a good fit for a position at our organization? Please refer them! Agate Housing and Services offers a $250 bonus to employees who refer qualified candidates for current openings. The referring candidate must clearly state the name of the employee who referred them in the section of the application that requests this information.
The Referral Bonus Form must be submitted to Human Resources no later than 30 days after the referred employees begin employment. Any Referral forms submitted after 30 days will not be processed.
To be eligible for rewards, candidates must be hired as permanent full or part-time employees (this excludes on-call, employees, temporary employees, interns, or contract workers).
When applying for the position, candidates must clearly state the name of the current employee that referred them. The referral bonus will be paid out within one month of the candidate's six (6) month anniversary. There is no cap on the number of referrals bonuses an employee can receive!
HOW TO SUBMIT YOUR EMPLOYMENT APPLICATION
Visit
agatemn.isolvedhire.com
and select the opening for which you wish to apply. Submit your information under "Apply Now" and you will be directed to the full application, where you can upload your
resume and cover letter . If you have previously created an account to apply for a position at Agate Housing and Services, log in to your account before attempting to apply for another position.
Applications will be accepted until position is filled. Qualified applicants will be selected for interviews as applications are received.
No phone calls please.
Agate Housing and Services is proud to be an equal opportunity workplace and strives to promote an environment that is diverse and inclusive where all individuals are treated with dignity and respect. Employees actively participate in various committees that give voice to staff to create active participation and involvement in shaping our agency's future.
Agate Housing and Services is an equal opportunity employer and encourages applications from people of color, indigenous people, persons with disabilities, and LGBTQ+ individuals.
#J-18808-Ljbffr