ClearanceJobs
Sr. Executive Assistant with Security Clearance
ClearanceJobs, San Diego, California, United States, 92189
The Team and the RoleIND US is a 100% employee-owned, customer-focused government services provider with expertise in Engineering, Information Technology, Cybersecurity, Program/Financial Management, Logistics, and Data Analytics. At IND US, we believe in the value of the IND US team. Together we deliver exceptional customer service, foster a growth and support-centered work environment, and focus on how we can give back to the communities that we serve. Empowering our employees starts on day one and creates an environment full of innovation and promise. By offering mentorship and robust Training and Development opportunities, IND US continues its pursuit to be the Employer of Choice.Fleet Readiness Directorate (FRD) is NAVWAR's focal point for maintenance, repair, installation, delivery, Cyber posture management, and sustainment issues for the NAVWAR product line. Installation management includes planning, integration, metrics, contracting, process improvement, analysis, reporting, execution, and other activities which support the installation of hardware (HW) and software (SW) products from across the SPAWAR Enterprise as well as from other SYSCOMs and organizations. FRD supports Fleet Commander, TYCOM, ISIC and unit level in conducting Cyber management of all SPAWAR and liaisons with sister SYSCOMs in the effectiveness and efficiency vulnerability management of networked systems. FRD manages various in-service programs transitioned from PEOs and provides in-service sustainment advocacy through coordination with the Fleet Systems Engineering Teams (FSETs), Program Offices (PMWs), In-Service Engineering Agents (ISEAs), Fleet Support Teams, and Training Support.On this task order, NAVWAR is acquiring program management, business management, and executive-level support for the Office of the Chief Engineer (CHENG) (SPAWAR 5.0), the Acquisition and Program Management Competency (SPAWAR 6.0), the SPAWAR Fleet Readiness Directorate (FRD), and other SPAWAR Competencies. Reporting to the Program Manager, the Sr. Executive Assistant provides comprehensive Senior Executive Service (SES)-level administrative support to facilitate daily operations for NAVWAR Fleet Readiness Directorate (FRD) leadership.What You'll Do
Perform clerical functions, including preparing correspondence and reports, coordinating and managing information requests, receiving visitors, arranging conference calls, and managing facilities requests.Manage calendars and provide overarching support to organize meetings and communicate with internal and external stakeholders.Ensure clients' daily binder is complete and accurate; gather read-ahead material as required.Prepare, coordinate, and oversee all travel arrangements using the Defense Travel System (DTS). Facilitate pre-travel meetings to ensure trips are successful, prepare and consolidate travel binder, and coordinate office calls.Bid and proposal support if requested.Other duties as assigned.What We're Looking For
Required Qualifications:
An active secret clearance is required to be considered for this position.HS Diploma required.At least five (5) years of experience specifically providing executive-level administrative support to an SES/Flag Officer within the DoD.Managing incoming and outgoing communications.Facilitating meetings by creating agendas, compiling documents, and assisting with presentations and briefs.Attending meetings to record minutes and monitor follow-up action items to completion.Exceptional organizational, communication, research, and writing skills and ability to thrive in a fast-paced environment.Must possess basic computer literacy and data entry skills.Must possess experience with the following systems/devices: DTS, TWMS, DISS, Navy ERP, and SVTC devices.Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).Strong attention to detail and organizational skills.Excellent verbal and written communication skills.Demonstrated problem-solving skills.Must possess strong time management skills.Must be able to work in a fast-paced, changing, and challenging environment.Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.IND US aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $30/hr - $45/hr. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs and may be eligible for performance bonuses, and other rewards and benefits. The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, IND US conducts regular comparisons across our employee groups and the industry. IND US is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
#J-18808-Ljbffr
Perform clerical functions, including preparing correspondence and reports, coordinating and managing information requests, receiving visitors, arranging conference calls, and managing facilities requests.Manage calendars and provide overarching support to organize meetings and communicate with internal and external stakeholders.Ensure clients' daily binder is complete and accurate; gather read-ahead material as required.Prepare, coordinate, and oversee all travel arrangements using the Defense Travel System (DTS). Facilitate pre-travel meetings to ensure trips are successful, prepare and consolidate travel binder, and coordinate office calls.Bid and proposal support if requested.Other duties as assigned.What We're Looking For
Required Qualifications:
An active secret clearance is required to be considered for this position.HS Diploma required.At least five (5) years of experience specifically providing executive-level administrative support to an SES/Flag Officer within the DoD.Managing incoming and outgoing communications.Facilitating meetings by creating agendas, compiling documents, and assisting with presentations and briefs.Attending meetings to record minutes and monitor follow-up action items to completion.Exceptional organizational, communication, research, and writing skills and ability to thrive in a fast-paced environment.Must possess basic computer literacy and data entry skills.Must possess experience with the following systems/devices: DTS, TWMS, DISS, Navy ERP, and SVTC devices.Demonstrated proficiency in Microsoft Office applications (to include MS Word, Excel, PowerPoint, etc.).Strong attention to detail and organizational skills.Excellent verbal and written communication skills.Demonstrated problem-solving skills.Must possess strong time management skills.Must be able to work in a fast-paced, changing, and challenging environment.Must be able to remain seated in a stationary position 50% of the time. Must also be able to alternate between sitting, standing, and walking.Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.IND US aims to provide a competitive compensation package, including a strong pay for performance rewards approach. The expected base pay range for this position is $30/hr - $45/hr. This position is eligible to participate in our corporate 401(k) and Employee Stock Ownership Plan (ESOP) programs and may be eligible for performance bonuses, and other rewards and benefits. The pay range for this role considers job-related knowledge, skills, work location, education and training, and certifications. To drive fair pay practices for employees, IND US conducts regular comparisons across our employee groups and the industry. IND US is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.
#J-18808-Ljbffr