GW Medical Faculty Associates
Fellowship Program Coordinator
GW Medical Faculty Associates, Washington, District of Columbia, us, 20022
Position Summary
The fellowship program coordinator manages day-to-day administrative functions of the fellowship programs and assists with other education programs as assigned, receiving supervision/feedback from the education programs administrator. The fellowship coordinator manages a range of responsibilities associated with the fellowship programs, including coordination of the application process, interviews, and interviewing schedules, and other activities required to support the programs and maintain the accreditations. The fellowship coordinator also assists with and provides administrative support for the other education programs as assigned to ensure the successful coordination and delivery of education program services.
Essential Duties and Responsibilities include the following:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Administrative duties:
Provides administrative support for the program directors, associate program directors, program administrator, fellows, and residents.
Handles confidential material and maintains fellow files, correspondence, and other documentation.
Performs duties associated with scheduling, organizing, and operating meetings, seminars, and events, including arranging with vendors for services and administering logistics (such as fellow/resident lunches, retreats, orientations, and graduation banquets).
Composes and drafts documents and correspondence; produces and distributes manuals.
Maintains confidential documentation and/or paper files of current and alumni fellows; maintains various fellowship program meeting minutes and develops reports as requested.
Coordinates and assists with in-training examination administration for all education programs.
Provides administrative assistance to education programs as needed. Other duties may also be assigned.
Evaluation/Credentialing:
Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
Drafts recommendation letters and verification of training forms.
Tracks and verifies procedure competency.
Maintains documentation for board eligibility.
Coordinates semi-annual file reviews.
Ensures stated licensure requirements are met by the programs.
Recruitment:
Coordinates all phases of the fellowship application process, adhering to recruitment plans, timelines, guidelines, and policies and procedures.
Assists program directors in screening and inviting candidates for interviews.
Works with program directors and fellowship program directors to establish recruitment policies.
Coordinates interview processes, rankings, and post-match activities.
Manages the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP) processes.
Updates recruitment brochures, websites, and materials provided to applicants.
Minimum Qualifications
Education:
Bachelor’s degree (such as management or social science) preferred.
Experience:
3 years of office management experience. Equivalent experience in administration and office management in an academic healthcare setting.
Physical Requirements:
Walk, bend, twist, and reach above the shoulder frequently in an office setting.
Must be able to occasionally lift or carry and frequently push or pull up to 20 lbs. as part of the role.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
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The fellowship program coordinator manages day-to-day administrative functions of the fellowship programs and assists with other education programs as assigned, receiving supervision/feedback from the education programs administrator. The fellowship coordinator manages a range of responsibilities associated with the fellowship programs, including coordination of the application process, interviews, and interviewing schedules, and other activities required to support the programs and maintain the accreditations. The fellowship coordinator also assists with and provides administrative support for the other education programs as assigned to ensure the successful coordination and delivery of education program services.
Essential Duties and Responsibilities include the following:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Administrative duties:
Provides administrative support for the program directors, associate program directors, program administrator, fellows, and residents.
Handles confidential material and maintains fellow files, correspondence, and other documentation.
Performs duties associated with scheduling, organizing, and operating meetings, seminars, and events, including arranging with vendors for services and administering logistics (such as fellow/resident lunches, retreats, orientations, and graduation banquets).
Composes and drafts documents and correspondence; produces and distributes manuals.
Maintains confidential documentation and/or paper files of current and alumni fellows; maintains various fellowship program meeting minutes and develops reports as requested.
Coordinates and assists with in-training examination administration for all education programs.
Provides administrative assistance to education programs as needed. Other duties may also be assigned.
Evaluation/Credentialing:
Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations.
Drafts recommendation letters and verification of training forms.
Tracks and verifies procedure competency.
Maintains documentation for board eligibility.
Coordinates semi-annual file reviews.
Ensures stated licensure requirements are met by the programs.
Recruitment:
Coordinates all phases of the fellowship application process, adhering to recruitment plans, timelines, guidelines, and policies and procedures.
Assists program directors in screening and inviting candidates for interviews.
Works with program directors and fellowship program directors to establish recruitment policies.
Coordinates interview processes, rankings, and post-match activities.
Manages the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP) processes.
Updates recruitment brochures, websites, and materials provided to applicants.
Minimum Qualifications
Education:
Bachelor’s degree (such as management or social science) preferred.
Experience:
3 years of office management experience. Equivalent experience in administration and office management in an academic healthcare setting.
Physical Requirements:
Walk, bend, twist, and reach above the shoulder frequently in an office setting.
Must be able to occasionally lift or carry and frequently push or pull up to 20 lbs. as part of the role.
Regularly exposed to healthcare settings that may require personal protective equipment.
Requires manual dexterity to operate a computer keyboard, calculator, copier machine, and other equipment.
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