Voala
Program Transitions Specialist II
Voala, Los Angeles, California, United States, 90079
Helping Our Most Vulnerable Change Their Life StoriesVolunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing programs as well as drug and alcohol rehabilitation. Learn more at www.voala.org.JOB SUMMARY AND PURPOSEThe primary assistant to the Program Transitions Manager, the Program Transitions Specialist II provides oversight and support to assigned startup and/or closeout projects.Specific Duties:Collaborate with and support the Program Transitions Manager and staff on new program start-up and program closure needs:
Assist in developing a start-up plan for each program opening, oversee implementation.Provide coordination and track progress of efforts among various departments involved in program implementation, including: Program, HR, IT, Facilities, and Accounting.Provide ongoing review of implementation processes to help ensure efficient and effective start-up of new programs.Other duties, as assigned.
Act as liaison between internal and external stakeholders:
Work with Start-Up Program Manager to maintain open lines of communication between program staff, internal departments, and funders.Ensure communications, keeping the relevant staff informed about upcoming deadlines and deliverables, as well as updates and requests from funders.Attend meetings, internal and external.
Data Management:
Maintain and track award documentation, including RFPs, proposals, contracts, supporting documents, and required forms in tracking documents.Monitor start-up requirements and ensure deadlines are met.Provide reports and complete special projects, as assigned.
Work with program and administrative staff to facilitate success of grant/contractual obligations for start-up and closures:
Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations, health and safety regulations, and documentation and record-keeping standards.Assist with ongoing review of start-up systems to ensure efficient start-up.
Other tasks as may be directed.QualificationsREQUIREMENTS:Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications.EDUCATION:Bachelor’s Degree in Social Services, Business, or related field or a combination of related education and experience.EXPERIENCE:2 and ½ years’ experience in a social services organization supporting grant/contract development.
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Assist in developing a start-up plan for each program opening, oversee implementation.Provide coordination and track progress of efforts among various departments involved in program implementation, including: Program, HR, IT, Facilities, and Accounting.Provide ongoing review of implementation processes to help ensure efficient and effective start-up of new programs.Other duties, as assigned.
Act as liaison between internal and external stakeholders:
Work with Start-Up Program Manager to maintain open lines of communication between program staff, internal departments, and funders.Ensure communications, keeping the relevant staff informed about upcoming deadlines and deliverables, as well as updates and requests from funders.Attend meetings, internal and external.
Data Management:
Maintain and track award documentation, including RFPs, proposals, contracts, supporting documents, and required forms in tracking documents.Monitor start-up requirements and ensure deadlines are met.Provide reports and complete special projects, as assigned.
Work with program and administrative staff to facilitate success of grant/contractual obligations for start-up and closures:
Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations, health and safety regulations, and documentation and record-keeping standards.Assist with ongoing review of start-up systems to ensure efficient start-up.
Other tasks as may be directed.QualificationsREQUIREMENTS:Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications.EDUCATION:Bachelor’s Degree in Social Services, Business, or related field or a combination of related education and experience.EXPERIENCE:2 and ½ years’ experience in a social services organization supporting grant/contract development.
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