Brentwood School
Administrative Assistant, Business Office
Brentwood School, Los Angeles, California, United States, 90079
Administrative Assistant, Business Office
Full-timeJob Salary Range (in USD): $55,000 - $70,000Job Category: AdministrativeOverviewBrentwood School, a vibrant and diverse K-12 independent school, is looking for an Administrative Assistant to serve in the Business Office as soon as possible. The Administrative Assistant is deeply involved in the day-to-day work of Brentwood School with a variety of constituent groups. The Administrative Assistant often acts as the first line of communication between Business Office personnel and the wider school community.Duties & Responsibilities include, but are not limited to:Actively manage the CFO's calendar and general correspondence with all constituents.Schedule requests for meetings or calls in consultation with the CFO.Identify & coordinate all meeting locations or conference numbers.Manage incoming phone calls; arrange call backs, as needed.Assist in email management and prioritize those needing immediate attention.Serve as a liaison with various Board Committee Chairs and Members in support of Brentwood School's business, finance and operating activities including preparing materials for Committee and Board meetings, as needed.Coordinate with Assistant to the Head of School and Associate Head of School.Work with Technology, Events and Facilities Staff to ensure set-ups are in place.Manage the CFO's meetings and travel scheduling, including securing hotel accommodations and transportation, if required.Provide general office support, including greeting and providing directions to parents, employees, students, contractors, and other visitors to the Business Office.Responsible for administrative tasks to support the HR Director and department.Act as the first line of sight for the Director of HR and schedule meetings as needed with professionalism on highly sensitive information.Proactive calendar management, including arranging meetings, reserving conference rooms, and circulating call-in numbers.Coordinate communication with applicants and schedule interviews.Willingness to learn and assist in Accounts Payable processing and other Accounting duties.Manage interoffice and inbound/outbound mail including physically dropping off mail to USPS and FedEx.Maintain and order Business Office supplies.Maintain postage machine and Business Office Attendance.Assist Business Office employees with work order submissions.Work with insurance companies to issue certificates of liability insurance and student accident claims.Fill-in for Bookstore personnel when they are away from their area.Coordinate hiring and overseeing Brentwood School's Faculty/Staff Kids Camp.Initiate monthly credit card reconciliation process and prepare monthly credit card sales tax report.Collect, log receipts, and process petty cash deposits monthly.Process weekly check deposits.Filing.Coordinate Inservice Faculty/Staff Camp.Other duties as assigned by the Chief Financial Officer.Other Expectations:Engage in professional and personal development and commit to growth in the areas of diversity, equity, and inclusion.Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills.While being vaccinated for COVID-19 is not required, it is strongly recommended.TO APPLY:Apply online. In your application, highlight your education and experience specifically related to diversity, equity, and inclusion.Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at
www.bwscampus.com . Please mail or email a letter of interest and a resume directly to the Chief Financial Officer.
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Full-timeJob Salary Range (in USD): $55,000 - $70,000Job Category: AdministrativeOverviewBrentwood School, a vibrant and diverse K-12 independent school, is looking for an Administrative Assistant to serve in the Business Office as soon as possible. The Administrative Assistant is deeply involved in the day-to-day work of Brentwood School with a variety of constituent groups. The Administrative Assistant often acts as the first line of communication between Business Office personnel and the wider school community.Duties & Responsibilities include, but are not limited to:Actively manage the CFO's calendar and general correspondence with all constituents.Schedule requests for meetings or calls in consultation with the CFO.Identify & coordinate all meeting locations or conference numbers.Manage incoming phone calls; arrange call backs, as needed.Assist in email management and prioritize those needing immediate attention.Serve as a liaison with various Board Committee Chairs and Members in support of Brentwood School's business, finance and operating activities including preparing materials for Committee and Board meetings, as needed.Coordinate with Assistant to the Head of School and Associate Head of School.Work with Technology, Events and Facilities Staff to ensure set-ups are in place.Manage the CFO's meetings and travel scheduling, including securing hotel accommodations and transportation, if required.Provide general office support, including greeting and providing directions to parents, employees, students, contractors, and other visitors to the Business Office.Responsible for administrative tasks to support the HR Director and department.Act as the first line of sight for the Director of HR and schedule meetings as needed with professionalism on highly sensitive information.Proactive calendar management, including arranging meetings, reserving conference rooms, and circulating call-in numbers.Coordinate communication with applicants and schedule interviews.Willingness to learn and assist in Accounts Payable processing and other Accounting duties.Manage interoffice and inbound/outbound mail including physically dropping off mail to USPS and FedEx.Maintain and order Business Office supplies.Maintain postage machine and Business Office Attendance.Assist Business Office employees with work order submissions.Work with insurance companies to issue certificates of liability insurance and student accident claims.Fill-in for Bookstore personnel when they are away from their area.Coordinate hiring and overseeing Brentwood School's Faculty/Staff Kids Camp.Initiate monthly credit card reconciliation process and prepare monthly credit card sales tax report.Collect, log receipts, and process petty cash deposits monthly.Process weekly check deposits.Filing.Coordinate Inservice Faculty/Staff Camp.Other duties as assigned by the Chief Financial Officer.Other Expectations:Engage in professional and personal development and commit to growth in the areas of diversity, equity, and inclusion.Participate and initiate opportunities that demonstrate one's growth, knowledge, and skills.While being vaccinated for COVID-19 is not required, it is strongly recommended.TO APPLY:Apply online. In your application, highlight your education and experience specifically related to diversity, equity, and inclusion.Brentwood School is dedicated to the creation of a diverse faculty and staff that better represents our student body and the city of Los Angeles. Information about our school can be found at
www.bwscampus.com . Please mail or email a letter of interest and a resume directly to the Chief Financial Officer.
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