Cision
Executive Assistant
Cision, Chicago, Illinois, United States, 60290
Cision employs the brightest, most passionate people in the tech industry. We’d love for you to join our growing team! We invest in our people through training and professional development while supporting you along the way—all so you can meet your career goals. To us, the most important measure of our success is yours.
Cision is looking for an experienced Executive Assistant to join the team. You will be responsible for managing the Executive's schedule, booking extensive international travel and coordinating with Senior internal and external stakeholders.
If you are solutions-oriented and an articulate communicator who thrives in a fast-paced environment, then this position is for you.
Key Responsibilities
Administration Support:
You will provide administrative support, promptly reviewing and tracking incoming enquiries such as emails, invitations, and correspondence. You will manage the Executive's calendar triaging meeting appointment requests both internally and externally and working to book these into calendars in a manageable way. You will also support with systems such as Concur and Expensify, approving travel and expense requests from the Executive Leadership Team.Coordination:
You will arrange complex international travel, visas, accommodation and managing expenses. Have agendas prepared, scheduling meetings and rooms for events or office visits.Project Management:
You will support in arranging strategic meetings, offsites and workshops. You will support on delivery timelines and support coordination with cost approvals. You will support handling multiple stakeholder management and diary management.Qualifications/Requirements:
Previous EA/PA experience to C-suite members.Experience managing complex calendars and coordinating meetings internally and externally and coordinating travel and meetings across multiple international time zones is essential.A successful track-record of working in a comparable high-profile role in a large and/or complex, fast-moving organisation.Excellent organisation, attention to detail, ability to multitask effectively, be proactive and anticipate needs.High integrity and discretion on confidential and sensitive issues.Sound experience of establishing positive and productive relationships at senior level within organisations and having the tact and diplomacy to ensure these are maintained effectively.Excellent interpersonal, diplomatic, oral and written communication skills.Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint and Slack.Cision is committed to fostering an inclusive environment where all employees can be their authentic selves and perform at their best. We believe diversity, equity, and inclusion is vital to driving our culture, sparking innovation and achieving long-term success.Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.Cision is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Cision will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr.support@cision.com.Please review our Global Candidate Data Privacy Statement to learn about Cision’s commitment to protecting personal data collected during the hiring process.
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Cision is looking for an experienced Executive Assistant to join the team. You will be responsible for managing the Executive's schedule, booking extensive international travel and coordinating with Senior internal and external stakeholders.
If you are solutions-oriented and an articulate communicator who thrives in a fast-paced environment, then this position is for you.
Key Responsibilities
Administration Support:
You will provide administrative support, promptly reviewing and tracking incoming enquiries such as emails, invitations, and correspondence. You will manage the Executive's calendar triaging meeting appointment requests both internally and externally and working to book these into calendars in a manageable way. You will also support with systems such as Concur and Expensify, approving travel and expense requests from the Executive Leadership Team.Coordination:
You will arrange complex international travel, visas, accommodation and managing expenses. Have agendas prepared, scheduling meetings and rooms for events or office visits.Project Management:
You will support in arranging strategic meetings, offsites and workshops. You will support on delivery timelines and support coordination with cost approvals. You will support handling multiple stakeholder management and diary management.Qualifications/Requirements:
Previous EA/PA experience to C-suite members.Experience managing complex calendars and coordinating meetings internally and externally and coordinating travel and meetings across multiple international time zones is essential.A successful track-record of working in a comparable high-profile role in a large and/or complex, fast-moving organisation.Excellent organisation, attention to detail, ability to multitask effectively, be proactive and anticipate needs.High integrity and discretion on confidential and sensitive issues.Sound experience of establishing positive and productive relationships at senior level within organisations and having the tact and diplomacy to ensure these are maintained effectively.Excellent interpersonal, diplomatic, oral and written communication skills.Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, and PowerPoint and Slack.Cision is committed to fostering an inclusive environment where all employees can be their authentic selves and perform at their best. We believe diversity, equity, and inclusion is vital to driving our culture, sparking innovation and achieving long-term success.Cision is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, or other protected statuses.Cision is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Cision will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact hr.support@cision.com.Please review our Global Candidate Data Privacy Statement to learn about Cision’s commitment to protecting personal data collected during the hiring process.
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