Cision
Executive Assistant
Cision, Chicago, Illinois, United States, 60290
Cision employs the brightest, most passionate people in the tech industry. We'd love for you to join our growing team! We invest in our people through training and professional development while supporting you along the way—all so you can meet your career goals. To us, the most important measure of our success is yours.Cision is looking for an experienced Executive Assistant to join the team. You will be responsible for managing the Executive's schedule, booking extensive international travel, and coordinating with senior internal and external stakeholders.If you are solutions-oriented and an articulate communicator who thrives in a fast-paced environment, then this position is for you.Key Responsibilities:
Administration Support:
You will provide administrative support, promptly reviewing and tracking incoming enquiries such as emails, invitations, and correspondence. You will manage the Executive's calendar, triaging meeting appointment requests both internally and externally and working to book these into calendars in a manageable way. You will also support with systems such as Concur and Expensify, approving travel and expense requests from the Executive Leadership Team.Coordination:
You will arrange complex international travel, visas, accommodation, and managing expenses. You will prepare agendas, schedule meetings, and rooms for events or office visits.Project Management:
You will support in arranging strategic meetings, offsites, and workshops. You will assist with delivery timelines and coordination with cost approvals. You will manage multiple stakeholder relationships and diary management.Qualifications/Requirements:
Previous EA/PA experience to C-suite members.Experience managing complex calendars and coordinating meetings internally and externally, as well as coordinating travel and meetings across multiple international time zones is essential.A successful track record of working in a comparable high-profile role in a large and/or complex, fast-moving organization.Excellent organization, attention to detail, ability to multitask effectively, be proactive, and anticipate needs.High integrity and discretion on confidential and sensitive issues.Sound experience of establishing positive and productive relationships at senior levels within organizations and having the tact and diplomacy to ensure these are maintained effectively.Excellent interpersonal, diplomatic, oral, and written communication skills.Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, PowerPoint, and Slack.
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Administration Support:
You will provide administrative support, promptly reviewing and tracking incoming enquiries such as emails, invitations, and correspondence. You will manage the Executive's calendar, triaging meeting appointment requests both internally and externally and working to book these into calendars in a manageable way. You will also support with systems such as Concur and Expensify, approving travel and expense requests from the Executive Leadership Team.Coordination:
You will arrange complex international travel, visas, accommodation, and managing expenses. You will prepare agendas, schedule meetings, and rooms for events or office visits.Project Management:
You will support in arranging strategic meetings, offsites, and workshops. You will assist with delivery timelines and coordination with cost approvals. You will manage multiple stakeholder relationships and diary management.Qualifications/Requirements:
Previous EA/PA experience to C-suite members.Experience managing complex calendars and coordinating meetings internally and externally, as well as coordinating travel and meetings across multiple international time zones is essential.A successful track record of working in a comparable high-profile role in a large and/or complex, fast-moving organization.Excellent organization, attention to detail, ability to multitask effectively, be proactive, and anticipate needs.High integrity and discretion on confidential and sensitive issues.Sound experience of establishing positive and productive relationships at senior levels within organizations and having the tact and diplomacy to ensure these are maintained effectively.Excellent interpersonal, diplomatic, oral, and written communication skills.Proficient in Microsoft Office Suite, specifically Outlook, Word, Excel, PowerPoint, and Slack.
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